Job Description
Essential Responsibilities:
Process bi-weekly payroll and maintain payroll reports and reconciliations.
• Prepare and administrate annual employee rate sheets documenting annual increases and status changes.
• Assist Administrative Specialist with monitoring/managing time off tracking system and workflows.
• Facilitate payroll and workman’s comp related audit requests.
• Assist Administrative Specialist with benefits administration; processing updates as needed.
• Coordinate Workshops with our benefits and service providers to enhance employee awareness and knowledge of benefits offered.
• Assist with drafting employment related contracts.
• Maintain our HR Handbook and other HR Document updates and distribute changes.
• Manage Immigration related Visas (new and renewals)
• Assist with Executive and visitor agendas and meeting coordination.
• Work closely with Managers, Team Leads, and Administrative Specialist to assist with planning and coordination of employee events.
• Manage employee recognition programs and activities.
• Establish and maintain new hire files, confirming completeness, accuracy, and compliance with employment laws and company policies.
• Efficiently process background checks, requests for verification of employment, unemployment claims, and other employee or manager inquiries, ensuring timely and accurate responses.
• Maintains location “bulletin boards” with required labor posters, employee postings and general information.
• Assist Administrative Specialist with fleet vehicle management as needed.
Desired Skills
A Bachelor level in Human Resources or equivalent
- At least 3 to 5 years of experience in HR an advantage
- SHRM and/or HR related certifications are a plus
- Experience with ADP platform helpful
- Proficiency with Microsoft 365 Tools
- Experience with implementation and upgrades of HRIS systems a plus
- Commitment to ongoing self-development and learning
- Internal customer-service attitude, with high level of professionalism and exceptional integrity and discretion
- Strong written and verbal communication skills
- Well-developed organizational skills and detail-orientation
- Not easily frustrated or discouraged, extremely resilient and positive mindset
- Skilled in managing time efficiently and effectively
- Ability to prioritize and handle multiple projects and deadlines