Synergy Interactive is hiring: Office Assistant in New York

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This range is provided by Synergy Interactive. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$30.00/yr - $40.00/yr

About the job

Seeking an Office Assistant for a client in the NYC area. This is a contract role. If you are interested please submit your resume to this job posting.

Responsibilities

• Calendaring: Assisting with creating meetings, moving meetings, sending invites for events, and other adjustments in the schedule.
• Working with other assistants to find times that work for all higher-level leaders and managing conflicts that may arise on the calendar.
• Event/Meeting Planning: Assist with planning events, group meetings, offsites, etc. Work with senior leadership to plan details of meetings and outings including all travel arrangements, transportation options, food plans, presentation ideas, timeline/schedule, etc.
• Creating calendar invites, managing attendance for events, organizing catering orders, and setting up the conference rooms with audio, catering, and visual as needed.
• Expenses: Track and manage all expenses from the corporate credit card, create expense reports, manage receipts from leadership travel, and submit reports weekly/monthly (as needed) for non-corporate card charges.
• Keep track of all fees related to the corporate card.
• Special projects include assisting with document review and edits, applying signatures to documents other teams provide, PowerPoint editing and formatting, etc.
• Assist when possible during urgent technical issues that may arise, including issues with calendars or accessing applications. This includes getting in touch with IT.
• Check calendar daily for conflicts.

Seniority level

Associate

Employment type

Contract

Job function

Administrative

Industries

Office Administration and Administrative and Support Services