Lincoln Co. is hiring: Administrative Assistant Administrative Assistant in New

How to apply: Please check the job description for instructions provided by the employer.

NEW

Full Time

Job Overview: We are seeking an experienced and organized Administrative Assistant to support our team with various office and administrative duties. The ideal candidate will be detail-oriented, proficient in Microsoft Word and Excel, and capable of managing multiple tasks effectively. This role includes responsibilities related to purchasing, order reconciliation, invoice and statement reconciliation, office reception duties, and HR assistance. The Administrative Assistant will be a key player in ensuring smooth office operations and supporting various departments.

Key Responsibilities:

• Purchase Order (PO) and Invoice Management:
  • Process and manage purchase orders, ensuring timely and accurate orders are placed.
  • Reconcile POs with invoices and statements to verify payment accuracy.
  • Coordinate with vendors and departments to resolve any discrepancies related to orders or invoices.
• Office Reception Duties:
  • Greet and assist visitors in a professional and courteous manner.
  • Answer and direct phone calls as necessary, ensuring effective communication.
  • Manage office mail and deliveries, ensuring timely distribution.
• Administrative and HR Support:
  • Assist with basic HR duties, such as maintaining employee records, scheduling interviews, and handling new hire paperwork.
  • Prepare and maintain reports and documentation as needed by HR or office management.
  • Help with scheduling meetings and coordinating office events.
• General Administrative Tasks:
  • Perform general office administrative tasks, including filing, data entry, and managing office supplies.
  • Prepare reports, documents, and presentations as needed.
  • Provide overall support to the management team and other departments as required.

Required Qualifications:

• Education: High School Diploma or equivalent; Associate's or Bachelor's degree preferred.
• Experience: Minimum of 2-3 years of administrative experience, preferably in a similar role with duties related to purchasing, invoicing, or HR support.
• Skills:
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Strong attention to detail and organizational skills.
  • Excellent communication skills, both verbal and written.
  • Ability to manage multiple tasks and meet deadlines.
  • Strong interpersonal skills with a customer-focused approach.
  • Basic understanding of HR processes is a plus.

Preferred Qualifications:

• Experience with accounting or financial software.
• Knowledge of HR software and systems (e.g., ADP, Workday).
• Previous experience handling confidential information and maintaining discretion.

Physical Requirements:

• Ability to sit or stand for long periods of time.
• Ability to lift and carry up to 20 lbs. (e.g., office supplies, files).

Salary Range (State of Georgia):

The average salary for an Administrative Assistant in Georgia typically ranges from $40,000 to $50,000 annually, depending on experience, location, and qualifications. Additional benefits may include health insurance, paid time off (PTO), and retirement plan options. Please note that this salary range is an estimate and can vary depending on the candidate's experience and location within Georgia. We encourage candidates of all backgrounds to apply.

Location/Region:

New York, NY

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