Administrative Assistant

Overview

ADMINISTRATIVE ASSISTANT (PRPD-2025-22578):

Bowhead seeks an Administrative Assistant that will provide multiple tier support to the Puerto Rico Hidta/FURA contract which will have locations in Ponce and San Juan.

Responsibilities

Essential functions will include:

• Assists with the creation, tracking and reconciliation of purchase requisitions, shipments, and invoices.
• Runs custom reports on multiple software platforms.
• Performs general office assignments such as answering phone calls, e-mails, and visitors.
• Tracks project status and required deliverables for submission to the customer.
• Establishes schedules, maintains spreadsheets, and updates daily.
• Performs duties as requested by the Program Manager and Assistant Program Manager.

Qualifications

• 3+ years professional experience including office assistance and administrative functions.
• 2+ years professional experience including basic ordering/contract-review experience.
• Intermediate to advanced level skills in Microsoft Office software suite - Word, Excel, Outlook, PowerPoint.
• Ability to communicate effectively with all levels of employees and outside contacts; to receive and respond to instructions/assignments.
• Strong interpersonal skills and good judgment with the ability to work alone or as part of a team.

Physical Demands

• Must be able to lift up to 35 pounds.
• Must be able to stand and walk for prolonged amounts of time.
• Must be able to twist, bend and squat periodically.

Security Clearance Requirements

Must currently hold a security clearance at the Secret level. US Citizenship is a requirement for Secret clearance at this location.