Green Key Resources is hiring: Receptionist in New York

A pharmaceutical firm with offices in Midtown is seeking a Receptionist to join their team. The ideal candidate will be friendly and organized as they will be the first point of contact for clients and visitors. The role also involves various administrative and office support duties, contributing to the smooth day-to-day operation of the office.

Pay: $25-30/hr

Hours: 8am - 5pm

Onsite: Monday - Friday

Contract: 2-3 month contract to start, potential to convert to a salaried position

Responsibilities:

• Greet and assist visitors, clients, and employees in a professional and courteous manner
• Answer, screen, and forward incoming phone calls, providing information as needed
• Handle incoming and outgoing mail, packages, and deliveries
• Schedule and coordinate meetings, appointments, and conferences
• Manage office access, ensuring visitor logs are maintained and visitors are signed in and out
• Maintain office supplies inventory and reorder supplies as necessary
• Perform general administrative tasks such as filing, scanning, and data entry
• Prepare and edit documents, reports, and presentations
• Assist with scheduling meetings, appointments, and event coordination
• Support various departments by managing calendars, arranging travel, and handling correspondence
• Process invoices, expenses, and office-related billing
• Assist with employee onboarding, orientation, and training arrangements as needed
• Help with maintaining the office environment by ensuring the office equipment is functioning properly

Requirements:

• Associate’s or Bachelor’s degree preferred
• 3-5 years of experience in a receptionist or administrative role is preferred
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with office equipment such as fax machines, printers, and phones
• Excellent written and verbal communication skills; ability to interact with individuals at all levels of the organization
• Strong attention to detail and ability to manage multiple tasks simultaneously
• Friendly, approachable demeanor with a customer-focused attitude
• Ability to handle difficult or unexpected situations professionally and effectively
• Capable of working under pressure and meeting deadlines

Seniority level: Associate

Employment type: Temporary

Job function: Administrative

Industries: Pharmaceutical Manufacturing