The Volunteer Board Secretary duties/responsibilities are as following:
- Is a member of the Board (see Board Member requirements below)
- Maintains secure Virtual Binder of Documents
- Keeps copies of the organization’s bylaws and the Board’s policy statements.
- Keeps lists of officers, Board Members, committees and General Membership.
- Notifies Board Members of meetings.
- Keeps record of Board attendance.
- Makes sure that there is a quorum at Board meetings.
- Keeps accurate Minutes of meetings.
- Distributes Board Minutes to Members within 14 days.
- Records all motions and decisions of meetings.
- Signs Board Minutes to attest to their accuracy.
- Records all corrections to Minutes.
- Keeps copies of Minutes of both Board and committee meetings.
- Conducts general Board correspondence.
- Keeps records of all Board correspondence.
- Orients the new Secretary as needed.
- Makes sure Members are notified of Annual General Meetings.
- In the absence of the Chairperson and Vice-Chairperson, chairs Board meetings until the election of an alternate Chairperson.
Experience: Minimum of one year experience in administration or related field, in a paid or volunteer setting. Strong organizational skills, time management, and ability to meet deadlines and produce notes and Minutes in a timely manner for distribution and action by the Board. Excellent notetaking, transcription, and computer literacy skills.
Knowledge: An understanding of the effective functioning of a charitable organization to serve Veterans, their Families; and animal welfare issues and needs.
Personal: Sensitivity to group dynamics and familiarity with structure and process of board and/or committee meetings. Decisive, innovative, professional, respectful, and flexible with the ability to compromise and a strong service-oriented personality.
Volunteer Board Member Job Description:
Volunteer Board Member for Nonprofit that serves Military Veterans through Equine-assisted Activities. Annual commitment to serve on the Board and fundraise or donate a minimum of $1,000 each year. Attend up to 4 meetings per year, remotely via telephone or video chat.
Each individual Board Member is expected to:
- Fundraise or donate a minimum of $1,000 each year (first dues are required by end of current Quarter)
- Know the mission, policies, programs, and needs
- Faithfully read and understand the financial statements
- Serve as active advocates and ambassadors and fully engage in identifying and securing the financial resources and partnerships necessary for Project Charlie Oscar Inc. to advance its mission
- Leverage connections, networks, and resources to develop collective action to fully achieve Project Charlie Oscar’s mission
- Help identify personal connections that can benefit fundraising and reputational standing, and can influence public policy
- Prepare for, attend, and conscientiously participate in board meetings