Apex Office Assistant
Type: Full Time- Onsite
Active Clearance: N/A
Location: Dearborn, MI
About Us:
MoveAmerica is a non-profit organization that not only employs but deploys the world's leading experts in science and technology to provide industry leaders and policymakers with sound guidance, proficient expertise, and practical solutions. Our mission is to enhance national security and economic competitiveness through our expertise in three main pillars, research and development in cutting-edge technical areas, consortia development and management building innovative networks, and business intelligence and assessments providing insights to decision makers. Visit our website here .
Why Join Us?
MoveAmerica’s Executives foster a supportive work environment allowing our teams to thrive, and have a fierce dedication to innovation, security, and people. Our culture is built on inclusion, teamwork, and trust, and we are committed to offering career advancement opportunities to all employees. Encouraging a healthy and balanced life, we offer an extensive benefits package to support the wellness of our employees and their families. You will be joining a team of innovators, developing, promoting, and implementing cutting edge technologies.
Apply today to advance your career!
The APEX Office Assistant will serve as the primary point of contact within the program team, providing administrative support to the leadership team. This role involves maintaining the library of key program documentation, correspondence, and reports as well as supporting the mission and goals of the APEX Accelerator Program and those of the DOD and APEX Accelerator network. The successful candidate will work directly with small businesses with the Dearborn, Michigan area and assist the Program Director with marketing the program, reporting, event planning, maintaining the program calendar and handling and preparing social media announcements and updates. The APEX Office Assistant will also be responsible for procuring office supplies and services as needed, answering telephones, coordinating appointments, and assisting prospective/current clients with inquiries and information.
Job Responsibilities:
- Serve as the primary point of contact within the program team.
- Provide administrative support to the leadership team.
- Maintain the library of key program documentation, correspondence and reports.
- Support the mission and goals of the APEX Accelerator Program and those of the DoD and APEX Accelerator network.
- Work directly with small businesses within the Dearborn, Michigan area.
- Assist the Program Director with marketing the program, reporting, event planning, maintaining the program calendar, and handling and preparing social medica announcements and updates.
- Procure office supplies and services as needed.
- Answer telephones and coordinate appointments.
- Assist prospective/current clients with inquiries and information.
- Prepare travel arrangements.
- Assist with preparation of business-related workshops for private individual business and the industry community.
- Network with individuals, civic organizations, and government entities to help in identifying sources of information and/or services related to small businesses.
Requirements
Minimum Qualifications:
- Prior office management and clerical experience.
- Ability to work both independently and as part of a team.
- Proficient usage of Microsoft Suite, including Microsoft word, PowerPoint, Publisher, and Excel and various other programs.
- Ability to multi-task.
- Strong written and verbal communication skills.
- Ability to maintain confidentiality.
- Ability to work with a diverse group of individuals to support the mission of the program.