We have an opening in our Mt Juliet, TN office for an Executive Administrator to support our Global Supply Chain team. The Executive Assistant performs a wide range of administrative duties and general support to the SVP & several senior members of the team. They will handle conflicting and shifting priorities and sensitive and confidential information.
This is an onsite role within our Mt Juliet, TN facility.
What will be my duties and responsibilities in this job?
Heavy calendar management; Scheduling meetings for SVP and team with both internal & external key stakeholders & executives. Understanding sensitivity of information & deadlines.
Managing domestic and international travel schedule for SVP and team, including timeliness of expense reimbursement.
Creating, preparing and/or revising reports for SVP on Word, Excel and PowerPoint.
Pulling monthly budget reports for SVP to monitor department expenses.
Handling payment of bills for third party vendors ensuring deadlines are met.
Ordering supplies for the department.
General office support needs, e.g., order shipping and tracking, on-site meeting coordination, etc.
What are the requirements needed for this position?
High school degree or GED or equivalent.
4+ years of experience as Executive Assistant.
What other skills or experience would be useful in this role?
Proficiency in Microsoft Word, Excel and PowerPoint.
Customer service and organizational skills.
Detailed written and verbal communication skills.
Ability to interact with people at all levels of the organization.
Ability to work under minimal supervision and determine priorities and requests for action in management's absence.
Ability to handle sensitive/confidential information.
Strong attention to detail.
Bachelor’s Degree is desired.
6+ years prior administrative experience.
Prior experience in a corporate environment.