LA Metro
SENIOR THIRD PARTY ADMINISTRATOR (OPEN TO PROGRAM MANAGEMENT OFFICE ONLY)
LA Metro, Los Angeles, California, United States, 90079
TO BE ELIGIBLE TO BE CONSIDERED, YOUR ASSIGNMENT MUST REPORT UNDER THE PROGRAM MANAGEMENT OFFICE
Job SummaryPlans the multi-disciplined and complex work associated with those utility construction activities involving public agencies, public/private utilities, and other third parties, by facilitating and expediting approval of permits and plans to keep construction projects on schedule.
Minimum QualificationsA combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:
EducationBachelor's Degree in Engineering, Construction Project Management, or a related fieldExperience
Three years of relevant experience as a Third Party Administrator; some positions in this class may require specialized experience in area of assignmentCertifications/Licenses/Special Requirements
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functionsPreferred QualificationsPreferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected.
The following are the preferred qualifications:
Experience with organizing and attending contractor meetings and preparing meeting minutes and monitoring elements on tracking sheetsExperience working with city municipal departments to ensure variances and permits are obtained for applicable workExperience coordinating with utility owners for new services and relocationsExample of Duties
Manages utility work for any Metro construction project and helps expedite permits and construction plans approvalReviews the execution of work by third parties, including large utility rearrangement projectsOversees the project staff in representing Metro in relations with public agencies, railroads, and utilities, especially in the resolution of conflicts during construction; organizes meetings with third partiesDevelops Master Cooperative Agreements, California Public Utilities Commission (CPUC) applications, and work orders, and oversees those produced by staff, including the identification of items for cost recovery, betterments, and creditsAssists management in the establishment of long-range third-party goals, budgets, and schedulesOversees the acquisition of properties as directed by the Project ManagerManages the Project Change Control Board Status Reports, noting cost recovery itemsProduces reports, budgets, feasibility studies, schedules, and economic analyses that apply to project utility service requirements, rearrangements, and permitting; manages the work schedule for utility relocationsManages the budget for utility work and city agency supportInitiates audits of work by third parties for compliance with quality, schedule, and cost limits; negotiates changes to agreements to minimize delays to prime workCoordinates the production of permits for contractors' operationsFacilitates cooperation and resolves conflicts between project contractors and third parties, including encroachments, noise control, and traffic impactsCoordinates staff in response to emergency conditions involving third parties, and assists in developing claim strategies for addressing damage assessmentProvides technical expertise for responses to Requests for Information (RFIs) and Requests for Comments (RFCs) which pertain to third parties, as well as the review of all change notices prior to Metro Board actionAdvises Metro of third-party interests during pre-bid, pre-construction, progress, as-built review, and final inspection meetingsExecutes the close-out actions for completion of project contract activities, including the execution of proper certification for the release of workMaintains project files and records necessary for support documentation, including cost, schedule, scope, quality, and permit records, with the support of computer systemsContributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried outMay be required to perform other related job duties
Knowledge of
(defined as a learned body of information that is required for and applied in the performance of job tasks)
Principles and practices of Civil, Utility, Traffic, Corrosion Control, and Environmental Engineering, including railroad and utility safety regulationsDesign, construction, scheduling, and budgeting of utility workState and federal regulations regarding railroad operations, including CPUC procedures and requirementsPrinciples and practices of contract administration and cost accountingPrinciples and practices of construction project managementReal estate laws and practices regarding the acquisition and use of public and private propertiesMethods and practices of creating cooperative work relationships and representing third-party interestsApplicable business software applicationsSkill in
(defined as the proficient manual, verbal, or mental utilization of data, people, or things)
Managing utility construction and relocation activities performed by third partiesOrganizing meetings with staff, city agencies, and utility companies to more effectively coordinate projectsForecasting, developing, and negotiating scope and budget for third party activitiesAnalyzing situations, identifying problems, and recommending solutionsExercising sound judgment and creativity in making decisionsCommunicating effectively both orally and in writing to a wide range of technical, professional, and construction-oriented groups and individualsNegotiating specific work details, schedules, and budgets for third party annual workplansResolving conflicting work issues between third parties and contractorsReading and understanding construction plansAbility to
(defined as a present competence to perform an observable behavior or produce an observable result)
Compile, analyze, and interpret complex data, with the use of computer equipmentDetermine strategies to complete utility work on or before scheduled date duePrepare reports on third party activities, identifying cost and schedule savingsThink and act independentlyLead crisis mitigation through the application of analysis, experience, and team inputUnderstand, interpret, and apply laws, rules, regulations, policies, standards, procedures, contracts, budgets, schedules, and labor/management agreementsRepresent Metro before the public, city agencies, and third parties on technical, business, professional, and civic issuesOversee, train, and motivate assigned staff in the execution of planning, design, and constructionRead, write, speak, and understand EnglishSpecial ConditionsThe physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.
Working Conditions
Typical office situationClose exposure to computer monitors and video screenPhysical Effort Required
Sitting at a desk or tableType and use a keyboard and mouse to perform necessary computer-based functionsStandingWalking (distance 5' to 100')Communicating through speech in the English language requiredGood distance vision and/or depth perception to judge distancesColor recognition (e.g., distinguishing wires, resistors, containers, light signals, etc.)
(TS)
Job SummaryPlans the multi-disciplined and complex work associated with those utility construction activities involving public agencies, public/private utilities, and other third parties, by facilitating and expediting approval of permits and plans to keep construction projects on schedule.
Minimum QualificationsA combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:
EducationBachelor's Degree in Engineering, Construction Project Management, or a related fieldExperience
Three years of relevant experience as a Third Party Administrator; some positions in this class may require specialized experience in area of assignmentCertifications/Licenses/Special Requirements
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functionsPreferred QualificationsPreferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected.
The following are the preferred qualifications:
Experience with organizing and attending contractor meetings and preparing meeting minutes and monitoring elements on tracking sheetsExperience working with city municipal departments to ensure variances and permits are obtained for applicable workExperience coordinating with utility owners for new services and relocationsExample of Duties
Manages utility work for any Metro construction project and helps expedite permits and construction plans approvalReviews the execution of work by third parties, including large utility rearrangement projectsOversees the project staff in representing Metro in relations with public agencies, railroads, and utilities, especially in the resolution of conflicts during construction; organizes meetings with third partiesDevelops Master Cooperative Agreements, California Public Utilities Commission (CPUC) applications, and work orders, and oversees those produced by staff, including the identification of items for cost recovery, betterments, and creditsAssists management in the establishment of long-range third-party goals, budgets, and schedulesOversees the acquisition of properties as directed by the Project ManagerManages the Project Change Control Board Status Reports, noting cost recovery itemsProduces reports, budgets, feasibility studies, schedules, and economic analyses that apply to project utility service requirements, rearrangements, and permitting; manages the work schedule for utility relocationsManages the budget for utility work and city agency supportInitiates audits of work by third parties for compliance with quality, schedule, and cost limits; negotiates changes to agreements to minimize delays to prime workCoordinates the production of permits for contractors' operationsFacilitates cooperation and resolves conflicts between project contractors and third parties, including encroachments, noise control, and traffic impactsCoordinates staff in response to emergency conditions involving third parties, and assists in developing claim strategies for addressing damage assessmentProvides technical expertise for responses to Requests for Information (RFIs) and Requests for Comments (RFCs) which pertain to third parties, as well as the review of all change notices prior to Metro Board actionAdvises Metro of third-party interests during pre-bid, pre-construction, progress, as-built review, and final inspection meetingsExecutes the close-out actions for completion of project contract activities, including the execution of proper certification for the release of workMaintains project files and records necessary for support documentation, including cost, schedule, scope, quality, and permit records, with the support of computer systemsContributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried outMay be required to perform other related job duties
Knowledge of
(defined as a learned body of information that is required for and applied in the performance of job tasks)
Principles and practices of Civil, Utility, Traffic, Corrosion Control, and Environmental Engineering, including railroad and utility safety regulationsDesign, construction, scheduling, and budgeting of utility workState and federal regulations regarding railroad operations, including CPUC procedures and requirementsPrinciples and practices of contract administration and cost accountingPrinciples and practices of construction project managementReal estate laws and practices regarding the acquisition and use of public and private propertiesMethods and practices of creating cooperative work relationships and representing third-party interestsApplicable business software applicationsSkill in
(defined as the proficient manual, verbal, or mental utilization of data, people, or things)
Managing utility construction and relocation activities performed by third partiesOrganizing meetings with staff, city agencies, and utility companies to more effectively coordinate projectsForecasting, developing, and negotiating scope and budget for third party activitiesAnalyzing situations, identifying problems, and recommending solutionsExercising sound judgment and creativity in making decisionsCommunicating effectively both orally and in writing to a wide range of technical, professional, and construction-oriented groups and individualsNegotiating specific work details, schedules, and budgets for third party annual workplansResolving conflicting work issues between third parties and contractorsReading and understanding construction plansAbility to
(defined as a present competence to perform an observable behavior or produce an observable result)
Compile, analyze, and interpret complex data, with the use of computer equipmentDetermine strategies to complete utility work on or before scheduled date duePrepare reports on third party activities, identifying cost and schedule savingsThink and act independentlyLead crisis mitigation through the application of analysis, experience, and team inputUnderstand, interpret, and apply laws, rules, regulations, policies, standards, procedures, contracts, budgets, schedules, and labor/management agreementsRepresent Metro before the public, city agencies, and third parties on technical, business, professional, and civic issuesOversee, train, and motivate assigned staff in the execution of planning, design, and constructionRead, write, speak, and understand EnglishSpecial ConditionsThe physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.
Working Conditions
Typical office situationClose exposure to computer monitors and video screenPhysical Effort Required
Sitting at a desk or tableType and use a keyboard and mouse to perform necessary computer-based functionsStandingWalking (distance 5' to 100')Communicating through speech in the English language requiredGood distance vision and/or depth perception to judge distancesColor recognition (e.g., distinguishing wires, resistors, containers, light signals, etc.)
(TS)