City of Hampton, VA
Human Resource Coordinator/Payroll
City of Hampton, VA, Pembroke, Virginia, United States, 24136
Salary :
$38,000.00 - $46,000.00 Annually
Location :
1928 W. Pembroke Ave. Hampton, VA
Job Type:
Full-Time Permanent
Job Number:
07178
Department:
City Sheriff- Administration
Opening Date:
06/08/2022
Closing Date:
Continuous
Function
The Human Resources/Payroll Coordinator position entails providing guidance, support and coordination in the consistent and effective application of policies, procedures and practices of the Human Resource Department. Performs duties under the direct supervision of the Director of Administration and is accountable for use of delegated authority. Pursuant to §15.2-1603 of the Code of Virginia incumbent is appointed at-will and serves at the pleasure of the Sheriff.
Examples of Work
Demonstrates positive attitude and progressive actions through the display of professionalism, courtesy and appropriate tact and discretion in all interactions with other employees and with the publicLeads day-to-day payroll administration, including bi-weekly payroll processing, collecting time grids, request for leave forms and acting as initial contact for inquiries and issues related to payrollVerifies payroll bi-weekly, documenting any exceptionsSubmits city payroll to the state for reimbursementOrganizes, manages, coordinates and directs the operations and functions of personnelInterprets, assists and advises employees regarding leave management, benefits and HR procedures and policiesDevelops and maintains information systems that support the organization's overall objectives and provide the Director of Administration with an effective means of managing staff levels and administering pay to their employees.Provides personnel services and programs, consultations, and assistance in the areas of organization structure, work design, pay administration, rewards, incentives, recruitment, performance management and professional development.Develops and maintain the Personnel Policy Manual, which shall contain the policies adopted by the State of Virginia and the Sheriff's Office with any administrative instructions necessary for their implementation. Administrative instructions will follow and be referenced to applicable sections of the Policy. Responsible for issuance of policy manuals to employees and updating policy changes.Makes promotion, demotion, separation and other personnel-related decisions for payrollMakes salary decisions under appropriate provision of the State Compensation BoardDevelops organizational structures and staffing levels based on departmental goals and budget requirementsResponsible for communicating any changes involving personnel issues to all employeesOrientates newly employees of the benefit packageLiaison for the city of opening enrollment for benefitsFiles disability and workman's compensationMaintains personnel records for all employees and internsMaintains time, attendance and leave records for department employees
Maintains current listing and pertinent information of employees (i.e. social security number, address, telephone number)Responsible for conducting vehicle inspections and reporting deficienciesAdheres to all policies, procedures, guidelines and directives of the office on an ongoing basisBe dependable and meet acceptable attendance requirements at all timesProtects confidential information by preventing unauthorized release, both verbal and/or writingDisseminates information as it is given by the Department's AdministrationCompletes Job Performance Evaluations as required by policyWhen applicable, commends and/or follows disciplinary actions for all deputy sheriffsFollows all Federal, State and Local lawsPerforms any other tasks as required.Qualifications
Detailed-oriented; possess a professional attitude, able to work a flexible schedule.Must have strong written and verbal communications skills. Must be highly organized, and a self-motivator.Ability to establish and maintain effective working relationships with associates, supervisors, other agencies and the general public.Knowledge of accounting principles to prepare statistical reports, and identifies budget needs.Able to deliver effective results, meet tight deadlinesAbility to read and comprehend laws, ordinances and ordersMaintains composure under adverse conditionsEstablishes and maintains effective working relationships with other employees, officials and citizens from a variety of racial, ethnic and economic backgroundsPresents evidence in court effectively; skillful in observation and remembering detailsInterprets and explains policies and proceduresActs rationally and calm under stressful situationsAnalyze situations quickly and objectively and determine proper cause of actionAnalyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goalsMakes sound decisionsUtilize good public relations skillsUse good leadership skillsPrioritize tasksProperly operate authorized city vehicles and equipmentGives and follows commands, following through when neededAbility to supervise, organize and review the work of subordinates EDUCATION AND EXPERIENCESuccessful completion of the requirement for graduation from a four (4) year college or university with a Bachelor's Degree in Human Resources, Public or Business Administration, the Social Sciences, Finance or a related field. Qualifying experience may be substituted on a year for year basis for the education requirement.
Supplemental InformationAll Employees are expected to follow all Federal, State and local laws; effectively work together to meet the needs of the community and the organization through work behaviors demonstrating the expectations of the Hampton Sheriff's Office. Employees are also expected to lead by example and demonstrate the highest level of ethics.
Features
ENVIRONMENTAL HAZARDS
The job may risk exposure to extreme heat and/or cold, wet or humid conditions, noise, fumes, odors, moving machinery and traffic.
PHYSICAL AND DEXTERITY REQUIREMENTS
Must have the capability to hear, speak and see to communicate with the general public. Physical exertion may be required to climb stairs and sit for prolonged periods of time; move/push/pull or lift heavy objects exceeding 20 lbs; Subject to 24-hour call back for emergencies. Requires operation of standard office equipment.
ADDITIONAL REQUIREMENTS
to complete the required Authorization for Release of Information form.
Benefits Overview
The following plans are available the first of the month following one full calendar month of employment:-Health insurance-Dental insurance-Vision insurance-Reimbursement accountsHealth insurance offered through Optima Health (1-800-229-1199). For more information on the provider network and pharmacies, see theThe vision plan is offered through EyeMed Vision Care. For more information, see theThree dental plans are offered through Delta Dental (Delta Care, Delta Dental PPO, and Delta Dental PPO Plus) 1-800-237-6060. For more information, see the
Employees begin accruing annual and sick leave immediately.
The eleven paid holidays each year include:New Year's DayMartin Luther King, Jr. DayPresident's DayMemorial DayJuneteenth DayIndependence DayLabor DayVeterans' DayThanksgiving DayChristmas DayEmployee's birthday
A tax deferred retirement plan 457 is offered through the ICMA Retirement Corporation. An after-tax retirement plan, Roth IRA, is offered through the ICMA Retirement Corporation (1-800-669-7400). For more information, see the
Group life insurance is offered through the VRS and the carrier is the Minnesota Life Insurance Company.
Tax deferred retirement plan 457 is offered through the ICMA Retirement Corporation (1-800-669-7400). For more information, see theTraining and Career Development: The Employee Education Assistance Program (EEAP) encourages employee development through (1) educational programs leading to a degree, (2) skilled craft or trade training leading to a certificate or license and (3) coursework to renew and update skills. Eligibility criteria apply. In addition, the City offers training opportunities in technological, leadership, supervisory, and other areas of government/business knowledge and skill development.Medical/Dental and Dependent Care Reimbursement Accounts are offered on a pre-tax basis in order to reduce the amount of tax the employee pays.The Employee Assistance Program (EAP) is confidential and personal counseling service for the employee and their immediate family (757-363-6777, 1-800-899-8174 or
Direct deposit into most banks is a convenient finance feature.
Savings bonds are available to the City's workforce.Employees are covered for Workers' Compensation where appropriate.
$38,000.00 - $46,000.00 Annually
Location :
1928 W. Pembroke Ave. Hampton, VA
Job Type:
Full-Time Permanent
Job Number:
07178
Department:
City Sheriff- Administration
Opening Date:
06/08/2022
Closing Date:
Continuous
Function
The Human Resources/Payroll Coordinator position entails providing guidance, support and coordination in the consistent and effective application of policies, procedures and practices of the Human Resource Department. Performs duties under the direct supervision of the Director of Administration and is accountable for use of delegated authority. Pursuant to §15.2-1603 of the Code of Virginia incumbent is appointed at-will and serves at the pleasure of the Sheriff.
Examples of Work
Demonstrates positive attitude and progressive actions through the display of professionalism, courtesy and appropriate tact and discretion in all interactions with other employees and with the publicLeads day-to-day payroll administration, including bi-weekly payroll processing, collecting time grids, request for leave forms and acting as initial contact for inquiries and issues related to payrollVerifies payroll bi-weekly, documenting any exceptionsSubmits city payroll to the state for reimbursementOrganizes, manages, coordinates and directs the operations and functions of personnelInterprets, assists and advises employees regarding leave management, benefits and HR procedures and policiesDevelops and maintains information systems that support the organization's overall objectives and provide the Director of Administration with an effective means of managing staff levels and administering pay to their employees.Provides personnel services and programs, consultations, and assistance in the areas of organization structure, work design, pay administration, rewards, incentives, recruitment, performance management and professional development.Develops and maintain the Personnel Policy Manual, which shall contain the policies adopted by the State of Virginia and the Sheriff's Office with any administrative instructions necessary for their implementation. Administrative instructions will follow and be referenced to applicable sections of the Policy. Responsible for issuance of policy manuals to employees and updating policy changes.Makes promotion, demotion, separation and other personnel-related decisions for payrollMakes salary decisions under appropriate provision of the State Compensation BoardDevelops organizational structures and staffing levels based on departmental goals and budget requirementsResponsible for communicating any changes involving personnel issues to all employeesOrientates newly employees of the benefit packageLiaison for the city of opening enrollment for benefitsFiles disability and workman's compensationMaintains personnel records for all employees and internsMaintains time, attendance and leave records for department employees
Maintains current listing and pertinent information of employees (i.e. social security number, address, telephone number)Responsible for conducting vehicle inspections and reporting deficienciesAdheres to all policies, procedures, guidelines and directives of the office on an ongoing basisBe dependable and meet acceptable attendance requirements at all timesProtects confidential information by preventing unauthorized release, both verbal and/or writingDisseminates information as it is given by the Department's AdministrationCompletes Job Performance Evaluations as required by policyWhen applicable, commends and/or follows disciplinary actions for all deputy sheriffsFollows all Federal, State and Local lawsPerforms any other tasks as required.Qualifications
Detailed-oriented; possess a professional attitude, able to work a flexible schedule.Must have strong written and verbal communications skills. Must be highly organized, and a self-motivator.Ability to establish and maintain effective working relationships with associates, supervisors, other agencies and the general public.Knowledge of accounting principles to prepare statistical reports, and identifies budget needs.Able to deliver effective results, meet tight deadlinesAbility to read and comprehend laws, ordinances and ordersMaintains composure under adverse conditionsEstablishes and maintains effective working relationships with other employees, officials and citizens from a variety of racial, ethnic and economic backgroundsPresents evidence in court effectively; skillful in observation and remembering detailsInterprets and explains policies and proceduresActs rationally and calm under stressful situationsAnalyze situations quickly and objectively and determine proper cause of actionAnalyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goalsMakes sound decisionsUtilize good public relations skillsUse good leadership skillsPrioritize tasksProperly operate authorized city vehicles and equipmentGives and follows commands, following through when neededAbility to supervise, organize and review the work of subordinates EDUCATION AND EXPERIENCESuccessful completion of the requirement for graduation from a four (4) year college or university with a Bachelor's Degree in Human Resources, Public or Business Administration, the Social Sciences, Finance or a related field. Qualifying experience may be substituted on a year for year basis for the education requirement.
Supplemental InformationAll Employees are expected to follow all Federal, State and local laws; effectively work together to meet the needs of the community and the organization through work behaviors demonstrating the expectations of the Hampton Sheriff's Office. Employees are also expected to lead by example and demonstrate the highest level of ethics.
Features
ENVIRONMENTAL HAZARDS
The job may risk exposure to extreme heat and/or cold, wet or humid conditions, noise, fumes, odors, moving machinery and traffic.
PHYSICAL AND DEXTERITY REQUIREMENTS
Must have the capability to hear, speak and see to communicate with the general public. Physical exertion may be required to climb stairs and sit for prolonged periods of time; move/push/pull or lift heavy objects exceeding 20 lbs; Subject to 24-hour call back for emergencies. Requires operation of standard office equipment.
ADDITIONAL REQUIREMENTS
to complete the required Authorization for Release of Information form.
Benefits Overview
The following plans are available the first of the month following one full calendar month of employment:-Health insurance-Dental insurance-Vision insurance-Reimbursement accountsHealth insurance offered through Optima Health (1-800-229-1199). For more information on the provider network and pharmacies, see theThe vision plan is offered through EyeMed Vision Care. For more information, see theThree dental plans are offered through Delta Dental (Delta Care, Delta Dental PPO, and Delta Dental PPO Plus) 1-800-237-6060. For more information, see the
Employees begin accruing annual and sick leave immediately.
The eleven paid holidays each year include:New Year's DayMartin Luther King, Jr. DayPresident's DayMemorial DayJuneteenth DayIndependence DayLabor DayVeterans' DayThanksgiving DayChristmas DayEmployee's birthday
A tax deferred retirement plan 457 is offered through the ICMA Retirement Corporation. An after-tax retirement plan, Roth IRA, is offered through the ICMA Retirement Corporation (1-800-669-7400). For more information, see the
Group life insurance is offered through the VRS and the carrier is the Minnesota Life Insurance Company.
Tax deferred retirement plan 457 is offered through the ICMA Retirement Corporation (1-800-669-7400). For more information, see theTraining and Career Development: The Employee Education Assistance Program (EEAP) encourages employee development through (1) educational programs leading to a degree, (2) skilled craft or trade training leading to a certificate or license and (3) coursework to renew and update skills. Eligibility criteria apply. In addition, the City offers training opportunities in technological, leadership, supervisory, and other areas of government/business knowledge and skill development.Medical/Dental and Dependent Care Reimbursement Accounts are offered on a pre-tax basis in order to reduce the amount of tax the employee pays.The Employee Assistance Program (EAP) is confidential and personal counseling service for the employee and their immediate family (757-363-6777, 1-800-899-8174 or
Direct deposit into most banks is a convenient finance feature.
Savings bonds are available to the City's workforce.Employees are covered for Workers' Compensation where appropriate.