MILLS MARINE & SHIP REPAIR LLC
Contracts Administrator
MILLS MARINE & SHIP REPAIR LLC, Suffolk, Virginia, United States, 23437
I.
GENERAL
This position is that of Contracts Administrator within Mills Marine & Ship Repair, LLC. Mills Marine & Ship Repair, LLC provides ship repair, warehouse logistics, engineering, and technical services for the government and commercial customers. This position involves work within all phases of Mills Marine & Ship Repair, LLC operations and represents the basic management control of the Company's Contracts Department
II.
DUTIES AND RESPONSIBILITIES• Assist in the administration of all customer orders and contracts, preparation of contract proposal provision reviews, and specification and requirement negotiations with customers and partners
o Assigned to complex projects with limited management oversight
o Gain exposure to more complex tasks within the job function• Usual Contracts Administration functions including preparation and negotiation of price/cost proposals and quotations.• Maintain official procurement files for all contracts and subcontracts.• Review and prepare all routine agreements to include nondisclosure, teaming, consulting and other contractual agreements for Contract Manager's approval• Analyze significant and or unique contract requirements, special provisions, and terms and conditions to ensure compliance with appropriate laws, regulations, and organizational policies• Review complex, non-routine solicitations of moderate risk to the organization and prepare responses for proposals, and bids, and complete any required Representations and Certifications• Prepare, track and assist with the negotiation of cost proposals and delivery orders related to Government or commercial customer contracts and orders• Assist in the identification, development, and implementation of new contract policies and practices internally
Additional Duties and Responsibilities:• Preparing and maintaining tracking tools for project and billing milestones• Preparing, submitting, and tracking to collection invoices for all contract deliverables, as well as ensuring projects are properly closed out• Initiate internal audits as necessary• Reporting to project teams, accounting staff and management
III. SUPERVISORY RESPONSIBILITIES
No supervisory responsibilities are assigned.
lV.
CONTROL OVER POSITION
The Contracts Administrator reports to the Contracts Manager.
V.
QUALIFICATIONS• Effective performance in this position requires: BS/BA degree preferred; experience in closely related field may substitute• Thorough knowledge of and practical experience in accounting, internal audits, and contracts administration functions• Ability to effectively interact with senior level Government and private sector management personnel• Prior experience administrating government and commercial contracts preferred• Knowledge of Government marine and engineering services acquisition regulations preferred• Proficiency in MS Office
VI.
MINIMUM REQUIREMENTS• Knowledge of FAR/DFARS and Government Cost Accounting principles• Introductory knowledge of the Uniform Commercial Code• Ability to draft routine to moderately non-routine contractual instruments in accordance with prescribed templates and guidelines• Excellent contract analyst and negotiation skills• Ability to produce creative resolutions to contractual issues• Experience working in a diverse contract administration environment encompassing military, government and commercial customers, and supporting internal manufacturing, repair, and technical service operations
GENERAL
This position is that of Contracts Administrator within Mills Marine & Ship Repair, LLC. Mills Marine & Ship Repair, LLC provides ship repair, warehouse logistics, engineering, and technical services for the government and commercial customers. This position involves work within all phases of Mills Marine & Ship Repair, LLC operations and represents the basic management control of the Company's Contracts Department
II.
DUTIES AND RESPONSIBILITIES• Assist in the administration of all customer orders and contracts, preparation of contract proposal provision reviews, and specification and requirement negotiations with customers and partners
o Assigned to complex projects with limited management oversight
o Gain exposure to more complex tasks within the job function• Usual Contracts Administration functions including preparation and negotiation of price/cost proposals and quotations.• Maintain official procurement files for all contracts and subcontracts.• Review and prepare all routine agreements to include nondisclosure, teaming, consulting and other contractual agreements for Contract Manager's approval• Analyze significant and or unique contract requirements, special provisions, and terms and conditions to ensure compliance with appropriate laws, regulations, and organizational policies• Review complex, non-routine solicitations of moderate risk to the organization and prepare responses for proposals, and bids, and complete any required Representations and Certifications• Prepare, track and assist with the negotiation of cost proposals and delivery orders related to Government or commercial customer contracts and orders• Assist in the identification, development, and implementation of new contract policies and practices internally
Additional Duties and Responsibilities:• Preparing and maintaining tracking tools for project and billing milestones• Preparing, submitting, and tracking to collection invoices for all contract deliverables, as well as ensuring projects are properly closed out• Initiate internal audits as necessary• Reporting to project teams, accounting staff and management
III. SUPERVISORY RESPONSIBILITIES
No supervisory responsibilities are assigned.
lV.
CONTROL OVER POSITION
The Contracts Administrator reports to the Contracts Manager.
V.
QUALIFICATIONS• Effective performance in this position requires: BS/BA degree preferred; experience in closely related field may substitute• Thorough knowledge of and practical experience in accounting, internal audits, and contracts administration functions• Ability to effectively interact with senior level Government and private sector management personnel• Prior experience administrating government and commercial contracts preferred• Knowledge of Government marine and engineering services acquisition regulations preferred• Proficiency in MS Office
VI.
MINIMUM REQUIREMENTS• Knowledge of FAR/DFARS and Government Cost Accounting principles• Introductory knowledge of the Uniform Commercial Code• Ability to draft routine to moderately non-routine contractual instruments in accordance with prescribed templates and guidelines• Excellent contract analyst and negotiation skills• Ability to produce creative resolutions to contractual issues• Experience working in a diverse contract administration environment encompassing military, government and commercial customers, and supporting internal manufacturing, repair, and technical service operations