Project Coordinator

Project CoordinatorThe Project Coordinator will manage all project related administrative tasks and will provide support for project leadership and team members. The Project Coordinator will assist with coordination of project resources, meetings, meeting minute documentation, project related data entry, submittal receipt/distribution/log-in, RFI coordination, and project information filing to assist in maintaining the success of the project.Responsibilities & Tasks:Provide project administration support from project programming through construction documentation:Program matrix data entryEquipment matrix data entryTaking & coordinating design meeting minutesProject and project team schedule/calendar managementAssist with material research as directed by the Project TeamPrinting, sorting, assembling drawing packages for multiple, varying issuancesConstruction Documentation permit assembling/stamping/submissionsGeneration of design affidavitsTransmittal generation for project IssuancesProvide project administration support for construction administration:Logging in/distributing shop drawings/submittals to the corresponding disciplineAssist in assembling Bulletins/ASI’sTrack shop drawings/submittals due dates to ensure they are returned and distributed per the contractual agreementTrack and submit RFI’s to ensure the project team provides timely responsesProduce field reports, for review, utilizing Project Teams field notesGeneration of construction control affidavitsAssist in project closeout proceduresAssist in Project Bid Packages, per contract agreementsAssist with obtaining discipline proposals and add service directives from project consultantsAssist with editing proposals and generating AIA contractsAssist with consultant agreement contractsRequirements:Bachelor’s Degree (Preferred)Proficient in MS Office (Word, Excel, Outlook)Proficient in Adobe Suite (Photoshop, Illustrator, InDesign)Verbal and written communication skillsStrong organization skillsProficient in Newforma (will be trained if not)Proficient in Unanet (will be trained if not)Notary (plus)

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