Aequor Technologies
Receptionist /Admin Assistant
Aequor Technologies, Princeton, New Jersey, us, 08543
Position Summary:
The Receptionist and Administrative Assistant will be the first point of contact for the company and will assist the Facilities department with various administrative duties. This role will require a professional appearance and manner. The Receptionist and Administrative Assistant will perform office duties including greeting guests with a positive and helpful attitude, maintaining security procedures, answering and routing phone calls, and other administrative duties as assigned.Performance Objectives:Receptionist:
Greet and check-in guests,nswer, screen, and rout telephone calls to appropriate departments or employeesManage regulatory guests for FDA visits according to SOP guidelinesManage Medical Information hotline according to protocolMaintain security by following procedures for visitors and entry to locked suite doorsGeneral assistance to group meetings held in first-floor conference roomsReconcile courier invoicesEnter service requests for building issues and access cardsMaintain the Warden file to include all employees based in Princeton for bi-annual BXP campus fire drillsPlace coffee and beverage ordersStock reception kitchen and refrigerator for guest useReceive deliveries and sort mailMonitor and replenish safety cabinetsdministrative:
Manage physical asset inventory reports bi-annually, asset destruction, and company audit readinessRequest new vendors through ProcurementCreate contracts via CSMS and assign BPO numbers for ITssign mobile phone numbers to the Telecommunication website for new employeesRequest business card proof for new employees and route to the employee and managerSupport new employee preparation and walk through tour orientationOrder, activate, and ship corporate credit cardsUpdate the Everbridge Instant Alert System with changes, additions, or deletionsUpdate the Excel floor plan file for office space availabilityOrder printers and coordinate shippingMaintain office and master keys securelySupport IT with courier labelsEducation/Certification Requirements:
High school diploma required.Knowledge, Skills, and Abilities:
Two to four years' experience in managing comparable dutiesRequires the ability to proactively multi-task a variety of projects and activities effectively and efficiently under stringent timelinesCustomer/client FocusedCommunication proficiencyProblem solving and analysisProject management skillsbility to effectively present information in one-on-one and small group situations to internal and external clientsMust have comprehensive skills in all Microsoft Office applicationsThe incumbent in this position may be required to perform other duties, as assigned.
The Receptionist and Administrative Assistant will be the first point of contact for the company and will assist the Facilities department with various administrative duties. This role will require a professional appearance and manner. The Receptionist and Administrative Assistant will perform office duties including greeting guests with a positive and helpful attitude, maintaining security procedures, answering and routing phone calls, and other administrative duties as assigned.Performance Objectives:Receptionist:
Greet and check-in guests,nswer, screen, and rout telephone calls to appropriate departments or employeesManage regulatory guests for FDA visits according to SOP guidelinesManage Medical Information hotline according to protocolMaintain security by following procedures for visitors and entry to locked suite doorsGeneral assistance to group meetings held in first-floor conference roomsReconcile courier invoicesEnter service requests for building issues and access cardsMaintain the Warden file to include all employees based in Princeton for bi-annual BXP campus fire drillsPlace coffee and beverage ordersStock reception kitchen and refrigerator for guest useReceive deliveries and sort mailMonitor and replenish safety cabinetsdministrative:
Manage physical asset inventory reports bi-annually, asset destruction, and company audit readinessRequest new vendors through ProcurementCreate contracts via CSMS and assign BPO numbers for ITssign mobile phone numbers to the Telecommunication website for new employeesRequest business card proof for new employees and route to the employee and managerSupport new employee preparation and walk through tour orientationOrder, activate, and ship corporate credit cardsUpdate the Everbridge Instant Alert System with changes, additions, or deletionsUpdate the Excel floor plan file for office space availabilityOrder printers and coordinate shippingMaintain office and master keys securelySupport IT with courier labelsEducation/Certification Requirements:
High school diploma required.Knowledge, Skills, and Abilities:
Two to four years' experience in managing comparable dutiesRequires the ability to proactively multi-task a variety of projects and activities effectively and efficiently under stringent timelinesCustomer/client FocusedCommunication proficiencyProblem solving and analysisProject management skillsbility to effectively present information in one-on-one and small group situations to internal and external clientsMust have comprehensive skills in all Microsoft Office applicationsThe incumbent in this position may be required to perform other duties, as assigned.