UIC Government Services and the Bowhead Family of Companies
Records Management Specialist
UIC Government Services and the Bowhead Family of Companies, Bethesda, Maryland, us, 20811
Overview
Records Management Specialist(C80-2024-19019)
Bowhead seeks a Records Management Specialist to support Naval Surface Warfare Center Carderock Division. The contract supports business services in support of Code 80 and other organizations associated with or sponsoring the NSWCCD. The business services include Program Management and Planning, Finance, Logistics, Security, Space Planning, Safety, Administrative Services, Technical Editing, Records Management, and Computer Engineering and IT support.
Responsibilities
The individual in this position will take responsibility for the operation and management of Carderock’s classified library
Inventories and Security requirements
Work with security personnel to conduct annual NATO inventory.
Annually perform BITS classified information inventory.
Stay up to date on all necessary trainings including:
Restricted Data Training
NATO Training/Briefing
Derivative Classification Training
Work with Carderock Librarian and Security department to establish a Standard Operating Procedure that adheres to security guidelines and fufills researcher needs.
Classified reference
Reorganize physical and virtual documents to improve findability.
Rehouse physical documents for better long-term storage when needed.
Locate documents requested by researchers.
Determine and document the eligibility of requestors to view documents.
As needed, contact authorizing bodies within or outside NAVSEA for permission to disseminate information.
Make information accessible to researchers via external media (CDs), SIPRnet transmission, or viewing appointments.
SIPR Account is required.
MTAauthorization may be required.
Manage CTIC collection
Coordinate drop-off of new materials from technical departments.
Pick up classified mail.
Assist any Code 00T team members who need to store classified material.
Handle transfers to CTIC.
Catalog new classified materials in BITS and Scribe.
Properly house new material.
Work with Carderock Librarian to establish digital storage for digital collection.
Oversee clear-out of upstairs space
Historical Code 80 Material
Work with SME to assessCode 80 material and any other related material found in the upstairs space.
Arrange destructionof classified and unclassified material deemed unnecessary to keep.
Enter currently undocumented material that is deemed necessary to keep in BITS, then catalog and store or transfer.
Drawings and Historical Material
Use existingdrawings spreadsheet to create comprehensive inventory of all drawings.
Compare drawing inventory to digitized collection of drawings.
Work with Carderock librarian to determine if digitization is required and assist with that endeavor as needed.
Work withSMEs to determine classification of drawings.
Work with NHHC or other institution to determine materials that should be donated or transferred.
Coordinate donations or transfers as needed.
Work with SMEs and Carderock librarian to assess other miscellaneous information in upstairs space, both classified and unclassified.
Catalog or arrange destruction as needed.
Address unaccounted for documents
Clear out and reorganize space, attempting to locate missing documents.
If they are not found, work with security to remove them from BITS and properly report loss of information.
UpdateScribe and BITS so that they both accurately reflect CTIC holdings.
Manage digitization efforts
Establish space (basement ofBuilding 2) that is appropriate for digitizing classified materials.
Work with Physical security to ensure that the space fulfills allsecurity requirements.
Work with DLA to arrange digitization work.
Work with IT, Security, and other stakeholders as needed to facilitate classified digitization initiative
Account for and box all materials to be digitized.
Manage VASTEC contractors and their digitization work.
Maintain security requirements of digitization space throughout process.
Arrange the return of the space to Code 70 when project is complete.
Arrange destruction of materials once they are digitized.
Establish housing for newly digitized materials according to best practice.
Facilitate findability of newly digitized material.
Maintain and oversee changes to Classified space
Clean out space, arranging for the discard of unneeded technology, documents, and materials.
Periodically clean Classified space.
Work with Carderock Librarian to determine changes to the space that will improve usability.
Work with facilities to make changes to furniture and layout.
Work with security and facilities to add a CAC reader to the side door, change the door if necessary, and establish entry and exit procedures.
Improve safety of CTIC.
Qualifications
Bachelor's degree preferred OR advanced technical training and a minimum ofthree years of experience in addition to Target Experience stated above may be substituted for the BA or BS degree.
Requires three to five (3-5) years of experiencein records management and associated duties such as archiving, digitization, document organization/prioritization. etc
Must be able to multi-task, manage priorities and work independently with little direction
Ability to communicate effectively with all levels of employees and outside contacts.
Strong interpersonal skills and good judgment with the ability to work alone or as part of a team
Physical Demands:
Must be able to lift to 25 pounds
Must be able to sit, stand and or bend for prolonged amounts of time
SECURITY CLEARANCE REQUIREMENTS: Mustbe able to obtain and maintain a security clearance at the Secret level. US Citizenship is a requirement for Secret clearance at this location.
#LI-BGI
Applicants may be subject to a pre-employment drug & alcohol screening and/or random drug screen, and must follow UIC’s Non-DOT Drug & Alcohol Testing Program requirements. If the position requires, an applicant must pass a pre-employment criminal background history check. All post-secondary education listed on the applicant’s resume/application may be subject to verification.
Where driving may be required or where a rental car must be obtained for business travel purposes, applicants must have a valid driver license for this position and will be subject to verification. In addition, the applicant must pass an in-house, online, driving course to be authorized to drive for company purposes.
UIC is an equal opportunity employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics EOE/AA/M/F/D/V. In furtherance, pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, UIC and its subsidiaries may legally grant certain preference in employment opportunities to UIC Shareholders and their Descendants, based on the provisions contained within The Alaska Native Claims Settlement Act. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. Please view Equal Employment Opportunity Posters provided by OFCCPhere (https://www.dol.gov/agencies/ofccp/posters) .
All candidates must apply online at www.uicalaska.com, and submit a completed application for all positions they wish to be considered. Once the employment application has been completed and submitted, any changes to the application after submission may not be reviewed. Please contact a UIC HR Recruiter if you have made a significant change to your application. In accordance with the Americans with Disabilities Act of 1990 (ADA), persons unable to complete an online application should contact UIC Human Resources for assistance (https://uicalaska.com/careers/recruitment/).
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
UIC Government Services (UICGS / Bowhead) provides innovative business solutions to federal and commercial customers in the areas of engineering, maintenance services, information technology, program support, logistics/base support, and procurement. Collectively, the fast-growing Bowhead Family of Companies offers a breadth of services which are performed with a focus on quality results. Headquartered in Springfield, VA, we are a fast-growing, multi-million-dollar company recognized as a top Alaska Native Corporation providing services across the Department of Defense and many federal agencies. Bowhead offers competitive benefits including medical, dental, vision, life insurance, accidental death and dismemberment, short/long-term disability, and 401(k) retirement plans as well as a paid time off programs for eligible full-time employees. Eligible part-time employees are able to participate in the 401(k) retirement plans and state or contract required paid time off programs.
Join our Talent Community!
Join our Talent Community (https://talentconnect.uicalaska.com/government-services/talentcommunity) to receive updates on new opportunities and future events.
ID
2024-20497
Category
Accounting/Finance
Location : Location
US-MD-West Bethesda
Clearance Level Must Be Able to Obtain
Secret
Minimum Clearance Required
Secret
Travel Requirement
Less than 10%
Records Management Specialist(C80-2024-19019)
Bowhead seeks a Records Management Specialist to support Naval Surface Warfare Center Carderock Division. The contract supports business services in support of Code 80 and other organizations associated with or sponsoring the NSWCCD. The business services include Program Management and Planning, Finance, Logistics, Security, Space Planning, Safety, Administrative Services, Technical Editing, Records Management, and Computer Engineering and IT support.
Responsibilities
The individual in this position will take responsibility for the operation and management of Carderock’s classified library
Inventories and Security requirements
Work with security personnel to conduct annual NATO inventory.
Annually perform BITS classified information inventory.
Stay up to date on all necessary trainings including:
Restricted Data Training
NATO Training/Briefing
Derivative Classification Training
Work with Carderock Librarian and Security department to establish a Standard Operating Procedure that adheres to security guidelines and fufills researcher needs.
Classified reference
Reorganize physical and virtual documents to improve findability.
Rehouse physical documents for better long-term storage when needed.
Locate documents requested by researchers.
Determine and document the eligibility of requestors to view documents.
As needed, contact authorizing bodies within or outside NAVSEA for permission to disseminate information.
Make information accessible to researchers via external media (CDs), SIPRnet transmission, or viewing appointments.
SIPR Account is required.
MTAauthorization may be required.
Manage CTIC collection
Coordinate drop-off of new materials from technical departments.
Pick up classified mail.
Assist any Code 00T team members who need to store classified material.
Handle transfers to CTIC.
Catalog new classified materials in BITS and Scribe.
Properly house new material.
Work with Carderock Librarian to establish digital storage for digital collection.
Oversee clear-out of upstairs space
Historical Code 80 Material
Work with SME to assessCode 80 material and any other related material found in the upstairs space.
Arrange destructionof classified and unclassified material deemed unnecessary to keep.
Enter currently undocumented material that is deemed necessary to keep in BITS, then catalog and store or transfer.
Drawings and Historical Material
Use existingdrawings spreadsheet to create comprehensive inventory of all drawings.
Compare drawing inventory to digitized collection of drawings.
Work with Carderock librarian to determine if digitization is required and assist with that endeavor as needed.
Work withSMEs to determine classification of drawings.
Work with NHHC or other institution to determine materials that should be donated or transferred.
Coordinate donations or transfers as needed.
Work with SMEs and Carderock librarian to assess other miscellaneous information in upstairs space, both classified and unclassified.
Catalog or arrange destruction as needed.
Address unaccounted for documents
Clear out and reorganize space, attempting to locate missing documents.
If they are not found, work with security to remove them from BITS and properly report loss of information.
UpdateScribe and BITS so that they both accurately reflect CTIC holdings.
Manage digitization efforts
Establish space (basement ofBuilding 2) that is appropriate for digitizing classified materials.
Work with Physical security to ensure that the space fulfills allsecurity requirements.
Work with DLA to arrange digitization work.
Work with IT, Security, and other stakeholders as needed to facilitate classified digitization initiative
Account for and box all materials to be digitized.
Manage VASTEC contractors and their digitization work.
Maintain security requirements of digitization space throughout process.
Arrange the return of the space to Code 70 when project is complete.
Arrange destruction of materials once they are digitized.
Establish housing for newly digitized materials according to best practice.
Facilitate findability of newly digitized material.
Maintain and oversee changes to Classified space
Clean out space, arranging for the discard of unneeded technology, documents, and materials.
Periodically clean Classified space.
Work with Carderock Librarian to determine changes to the space that will improve usability.
Work with facilities to make changes to furniture and layout.
Work with security and facilities to add a CAC reader to the side door, change the door if necessary, and establish entry and exit procedures.
Improve safety of CTIC.
Qualifications
Bachelor's degree preferred OR advanced technical training and a minimum ofthree years of experience in addition to Target Experience stated above may be substituted for the BA or BS degree.
Requires three to five (3-5) years of experiencein records management and associated duties such as archiving, digitization, document organization/prioritization. etc
Must be able to multi-task, manage priorities and work independently with little direction
Ability to communicate effectively with all levels of employees and outside contacts.
Strong interpersonal skills and good judgment with the ability to work alone or as part of a team
Physical Demands:
Must be able to lift to 25 pounds
Must be able to sit, stand and or bend for prolonged amounts of time
SECURITY CLEARANCE REQUIREMENTS: Mustbe able to obtain and maintain a security clearance at the Secret level. US Citizenship is a requirement for Secret clearance at this location.
#LI-BGI
Applicants may be subject to a pre-employment drug & alcohol screening and/or random drug screen, and must follow UIC’s Non-DOT Drug & Alcohol Testing Program requirements. If the position requires, an applicant must pass a pre-employment criminal background history check. All post-secondary education listed on the applicant’s resume/application may be subject to verification.
Where driving may be required or where a rental car must be obtained for business travel purposes, applicants must have a valid driver license for this position and will be subject to verification. In addition, the applicant must pass an in-house, online, driving course to be authorized to drive for company purposes.
UIC is an equal opportunity employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics EOE/AA/M/F/D/V. In furtherance, pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, UIC and its subsidiaries may legally grant certain preference in employment opportunities to UIC Shareholders and their Descendants, based on the provisions contained within The Alaska Native Claims Settlement Act. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. Please view Equal Employment Opportunity Posters provided by OFCCPhere (https://www.dol.gov/agencies/ofccp/posters) .
All candidates must apply online at www.uicalaska.com, and submit a completed application for all positions they wish to be considered. Once the employment application has been completed and submitted, any changes to the application after submission may not be reviewed. Please contact a UIC HR Recruiter if you have made a significant change to your application. In accordance with the Americans with Disabilities Act of 1990 (ADA), persons unable to complete an online application should contact UIC Human Resources for assistance (https://uicalaska.com/careers/recruitment/).
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
UIC Government Services (UICGS / Bowhead) provides innovative business solutions to federal and commercial customers in the areas of engineering, maintenance services, information technology, program support, logistics/base support, and procurement. Collectively, the fast-growing Bowhead Family of Companies offers a breadth of services which are performed with a focus on quality results. Headquartered in Springfield, VA, we are a fast-growing, multi-million-dollar company recognized as a top Alaska Native Corporation providing services across the Department of Defense and many federal agencies. Bowhead offers competitive benefits including medical, dental, vision, life insurance, accidental death and dismemberment, short/long-term disability, and 401(k) retirement plans as well as a paid time off programs for eligible full-time employees. Eligible part-time employees are able to participate in the 401(k) retirement plans and state or contract required paid time off programs.
Join our Talent Community!
Join our Talent Community (https://talentconnect.uicalaska.com/government-services/talentcommunity) to receive updates on new opportunities and future events.
ID
2024-20497
Category
Accounting/Finance
Location : Location
US-MD-West Bethesda
Clearance Level Must Be Able to Obtain
Secret
Minimum Clearance Required
Secret
Travel Requirement
Less than 10%