Blake Smith Staffing, LLC
Ex-Admin
Blake Smith Staffing, LLC, Westport, Connecticut, us, 06889
Holistic Job Description:
To be successful in this role, candidates are highly organized, proactive, and process-improvement oriented. The candidate must be logical, practical and possess strong administrative abilities and strong communication skills. This person is capable of seamlessly and effectively maintaining a heavy and dynamic flow of commitments, ensuring their manager is in sync with their priorities and prepared for meetings.
He/she must be detail-oriented but able to construct the big picture from the disjointed pieces, capable of processing different tasks and multiple levels of information/communication. Additionally, this person must fully understand the objectives & responsibilities of their manager at the goal level, holding their manager accountable to achieving these goals and identifying areas they can independently drive.
Responsibilities :
Enable manager to use their time efficiently and to best effect by:
Effectively managing calendar, providing extensive forward planning, dynamic time management, and ability to understand priorities and connect the tasks to the goal
Acting as a single intake point for all requests on manager's time and attention and coordinating their calendar and tasks based on manager priorities.
Making logistical arrangements to ensure the manager's meetings and other day-to-day activities and interactions run well
Run existing low- to mid-complexity processes for the manager (e.g. ensure proper preparation/execution of daily activities).
Skills :
1-5 years relevant work experience in an office setting supporting executive(s)
Excellent written and oral communication skills
To be successful in this role, candidates are highly organized, proactive, and process-improvement oriented. The candidate must be logical, practical and possess strong administrative abilities and strong communication skills. This person is capable of seamlessly and effectively maintaining a heavy and dynamic flow of commitments, ensuring their manager is in sync with their priorities and prepared for meetings.
He/she must be detail-oriented but able to construct the big picture from the disjointed pieces, capable of processing different tasks and multiple levels of information/communication. Additionally, this person must fully understand the objectives & responsibilities of their manager at the goal level, holding their manager accountable to achieving these goals and identifying areas they can independently drive.
Responsibilities :
Enable manager to use their time efficiently and to best effect by:
Effectively managing calendar, providing extensive forward planning, dynamic time management, and ability to understand priorities and connect the tasks to the goal
Acting as a single intake point for all requests on manager's time and attention and coordinating their calendar and tasks based on manager priorities.
Making logistical arrangements to ensure the manager's meetings and other day-to-day activities and interactions run well
Run existing low- to mid-complexity processes for the manager (e.g. ensure proper preparation/execution of daily activities).
Skills :
1-5 years relevant work experience in an office setting supporting executive(s)
Excellent written and oral communication skills