George Washington University
Administrative Assistant, Study Abroad
George Washington University, Washington, District of Columbia, us, 20022
I. JOB OVERVIEW
Job Description Summary:
The Office for Study Abroad (OSA) provides and facilitates quality international educational opportunities at The George Washington University. As educators, we promote students’ academic, personal, professional, and intercultural development before, during, and after their study abroad experiences. We respond effectively to individual student needs, while fostering cultural understanding and self-awareness throughout the student body, contributing to an increasingly internationalized campus.
The OSA works with undergraduate students seeking semester or year-long study abroad experiences both outbound from and inbound to GW. As international educators, we also celebrate the diversity of GW’s student body as one of its greatest assets. We recognize the tremendous value of learning from each other’s differences and are committed to promoting this diversity in study abroad. We are particularly focused on working to improve the participation of students from groups that are typically underrepresented in study abroad.
The George Washington University (GW) Office for Study Abroad (OSA) seeks an Administrative Assistant, Study Abroad. This position will primarily be responsible for assisting with the administrative tasks related to the logistics of coordinating semester study abroad experiences at the university level.
Reporting to the Senior Study Abroad Coordinator, the Administrative Assistant, Study Abroad through technological and logistical support contributes to students’ successful participation in and preparation for various study abroad programs offered through GW and therefore university priorities of internationalization, inclusion, retention, and quality academic and experiential learning.
Responsibilities include:
Processing transfer credit and semester registration within Banner
Developing, updating, maintaining, and advising on visa and entry guidelines for key locations such as Italy, France, Spain, UK, and Chile
Collaborating with and coordinating semesterly student visits to the Italian Embassy of DC for student visa appointments
Facilitating the program commitment process within TerraDotta
Selecting awardees and processing office-provided scholarships
Coordinating weekly eligibility reviews of study abroad applicants with external campus partners
Providing logistical support for office events and programming
Liaising with the exchange team and assisting with outreach related to the program nomination process
The incumbent may perform other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Minimum Qualifications:
Qualified candidates will hold a high school diploma/GED plus 1.5 years of relevant professional experience, or, a Bachelor’s degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:
Preferred Qualifications:
Bachelor’s degree desired
Strong attention to detail
Strong problem-solving and critical-thinking skills
Strong written, spoken, and interpersonal communication skills
Experience working in a study abroad office/university advising team
Ability to work well with academic and student services offices
Experience completing multiple projects simultaneously
Prior experience working with TerraDotta software
Prior experience working with student information systems such as Banner
Prior experience planning, coordinating, and executing events and programming
Prior experience with various international student visa policies and procedures
Typical Hiring Range
Commensurate with Experience.
II. JOB DETAILS
Campus Location:
Foggy Bottom, Washington, D.C.
College/School/Department:
Academic Affairs
Family
Administration
Sub-Family
Administrative / Operations
Stream
Service and Support
Level
Level 2
Full-Time/Part-Time:
Full-Time
Hours Per Week:
40
Work Schedule:
Monday - Friday, 8:30 a.m. - 5:00 p.m. Occasional nights and weekends.
Will this job require the employee to work on site?
Yes
Employee Onsite Status
On-campus (in person)
Telework:
No
Required Background Check:
Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions to Applicants:
Employer will not sponsor for employment Visa status
Internal Applicants Only?
No
Posting Number:
S012983
Job Open Date:
04/25/2024
Job Close Date:
If temporary, grant funded or limited term appointment, position funded until:
Background Screening
Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement:
The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
Job Description Summary:
The Office for Study Abroad (OSA) provides and facilitates quality international educational opportunities at The George Washington University. As educators, we promote students’ academic, personal, professional, and intercultural development before, during, and after their study abroad experiences. We respond effectively to individual student needs, while fostering cultural understanding and self-awareness throughout the student body, contributing to an increasingly internationalized campus.
The OSA works with undergraduate students seeking semester or year-long study abroad experiences both outbound from and inbound to GW. As international educators, we also celebrate the diversity of GW’s student body as one of its greatest assets. We recognize the tremendous value of learning from each other’s differences and are committed to promoting this diversity in study abroad. We are particularly focused on working to improve the participation of students from groups that are typically underrepresented in study abroad.
The George Washington University (GW) Office for Study Abroad (OSA) seeks an Administrative Assistant, Study Abroad. This position will primarily be responsible for assisting with the administrative tasks related to the logistics of coordinating semester study abroad experiences at the university level.
Reporting to the Senior Study Abroad Coordinator, the Administrative Assistant, Study Abroad through technological and logistical support contributes to students’ successful participation in and preparation for various study abroad programs offered through GW and therefore university priorities of internationalization, inclusion, retention, and quality academic and experiential learning.
Responsibilities include:
Processing transfer credit and semester registration within Banner
Developing, updating, maintaining, and advising on visa and entry guidelines for key locations such as Italy, France, Spain, UK, and Chile
Collaborating with and coordinating semesterly student visits to the Italian Embassy of DC for student visa appointments
Facilitating the program commitment process within TerraDotta
Selecting awardees and processing office-provided scholarships
Coordinating weekly eligibility reviews of study abroad applicants with external campus partners
Providing logistical support for office events and programming
Liaising with the exchange team and assisting with outreach related to the program nomination process
The incumbent may perform other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Minimum Qualifications:
Qualified candidates will hold a high school diploma/GED plus 1.5 years of relevant professional experience, or, a Bachelor’s degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:
Preferred Qualifications:
Bachelor’s degree desired
Strong attention to detail
Strong problem-solving and critical-thinking skills
Strong written, spoken, and interpersonal communication skills
Experience working in a study abroad office/university advising team
Ability to work well with academic and student services offices
Experience completing multiple projects simultaneously
Prior experience working with TerraDotta software
Prior experience working with student information systems such as Banner
Prior experience planning, coordinating, and executing events and programming
Prior experience with various international student visa policies and procedures
Typical Hiring Range
Commensurate with Experience.
II. JOB DETAILS
Campus Location:
Foggy Bottom, Washington, D.C.
College/School/Department:
Academic Affairs
Family
Administration
Sub-Family
Administrative / Operations
Stream
Service and Support
Level
Level 2
Full-Time/Part-Time:
Full-Time
Hours Per Week:
40
Work Schedule:
Monday - Friday, 8:30 a.m. - 5:00 p.m. Occasional nights and weekends.
Will this job require the employee to work on site?
Yes
Employee Onsite Status
On-campus (in person)
Telework:
No
Required Background Check:
Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions to Applicants:
Employer will not sponsor for employment Visa status
Internal Applicants Only?
No
Posting Number:
S012983
Job Open Date:
04/25/2024
Job Close Date:
If temporary, grant funded or limited term appointment, position funded until:
Background Screening
Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement:
The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.