Waxahachie ISD
Clerk - Attendance/PEIMS
Waxahachie ISD, Waxahachie, Texas, United States, 75165
Job Description: CLERK, ATTENDANCE/PEIMS
Job Title:
PEIMS Clerk
Duty Days:
207
Reports to:
Principal
Pay Grade:
2
Dept/School:
Assigned Campus
Pay Schedule:
Paraprofessional Pay Scale
Wage/Hour:
Non-Exempt
Date Revised:
9/2020
Primary Purpose
Under direct supervision, perform data entry including accounting, personnel, budget, demographics, or Public Education Information Management System (PEIMS) data; attendance; or grades into computer databases.
Qualifications
Education/Certification
High school diploma or GEDSpecial Knowledge/Skills
Ability to use personal computer and software to develop spreadsheets, databases, and do word processingProficient typing, keyboarding, file maintenance, and 10-key skillsAbility to meet established deadlinesDemonstrate proficiency in handling matters of highly confidential natureMust possess personal qualities related to respect for the rights and confidentiality of othersExperience
Two years data entry experienceMajor Responsibilities and Duties
Records and Reports
Enters alphabetic, numeric, or symbolic data from source document using online computer terminal or personal computer.Collect and enter PEIMS data into established database and verify accuracy according to prescribed procedures.Maintain student records and process requests for student information and transcripts. Process new student records, including requesting transcripts and records from other schools.Verifies PEIMS data results according to procedures provided.Recognizes and corrects errors in original data prior to processing.Recognizes deficiencies in source documents and returns them to originator for correction.Prints reports using database information including attendance reports, class or personnel rosters, end-of-semester reports, or accounting reports.Professional Conduct:
Demonstrates ability to remain calm and withstand pressures.Flexible to changes in routine and adapts quickly to changing situations.Reliable and responsible attendance and punctuality.Demonstrates respect, courteous to peers and visitors and assist fellow workers willinglyAvoid speaking ill of the district and district personnelOther
Participate in staff development training programs to improve job performanceParticipate in faculty meeting and special events as assignedAssist in campus office as needed.Maintain confidentialityPerform other duties as assigned by the supervisor or other administrator that are consistent with the general requirements and qualifications for the positionSupervisory Responsibilities
NoneWORKING CONDITIONS:
Mental Demands/Physical Demands/Environmental Factors
The working conditions described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.
Tools/Equipment Used:
Standard office equipment including personal computer and peripherals; online computer terminal, printer, calculator, and copier.Posture:
Prolonged sitting; occasional bending/stooping, pushing/pulling, and twistingMotion:
Repetitive hand motions, frequent keyboarding and use of mouse; occasional reachingLifting:
Occasional light lifting and carrying (less than 15 pounds)Environment:
Frequent districtwide travel; occasional statewide travelMental Demands:
Work with frequent interruptions; maintain emotional control under stress
Job Title:
PEIMS Clerk
Duty Days:
207
Reports to:
Principal
Pay Grade:
2
Dept/School:
Assigned Campus
Pay Schedule:
Paraprofessional Pay Scale
Wage/Hour:
Non-Exempt
Date Revised:
9/2020
Primary Purpose
Under direct supervision, perform data entry including accounting, personnel, budget, demographics, or Public Education Information Management System (PEIMS) data; attendance; or grades into computer databases.
Qualifications
Education/Certification
High school diploma or GEDSpecial Knowledge/Skills
Ability to use personal computer and software to develop spreadsheets, databases, and do word processingProficient typing, keyboarding, file maintenance, and 10-key skillsAbility to meet established deadlinesDemonstrate proficiency in handling matters of highly confidential natureMust possess personal qualities related to respect for the rights and confidentiality of othersExperience
Two years data entry experienceMajor Responsibilities and Duties
Records and Reports
Enters alphabetic, numeric, or symbolic data from source document using online computer terminal or personal computer.Collect and enter PEIMS data into established database and verify accuracy according to prescribed procedures.Maintain student records and process requests for student information and transcripts. Process new student records, including requesting transcripts and records from other schools.Verifies PEIMS data results according to procedures provided.Recognizes and corrects errors in original data prior to processing.Recognizes deficiencies in source documents and returns them to originator for correction.Prints reports using database information including attendance reports, class or personnel rosters, end-of-semester reports, or accounting reports.Professional Conduct:
Demonstrates ability to remain calm and withstand pressures.Flexible to changes in routine and adapts quickly to changing situations.Reliable and responsible attendance and punctuality.Demonstrates respect, courteous to peers and visitors and assist fellow workers willinglyAvoid speaking ill of the district and district personnelOther
Participate in staff development training programs to improve job performanceParticipate in faculty meeting and special events as assignedAssist in campus office as needed.Maintain confidentialityPerform other duties as assigned by the supervisor or other administrator that are consistent with the general requirements and qualifications for the positionSupervisory Responsibilities
NoneWORKING CONDITIONS:
Mental Demands/Physical Demands/Environmental Factors
The working conditions described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.
Tools/Equipment Used:
Standard office equipment including personal computer and peripherals; online computer terminal, printer, calculator, and copier.Posture:
Prolonged sitting; occasional bending/stooping, pushing/pulling, and twistingMotion:
Repetitive hand motions, frequent keyboarding and use of mouse; occasional reachingLifting:
Occasional light lifting and carrying (less than 15 pounds)Environment:
Frequent districtwide travel; occasional statewide travelMental Demands:
Work with frequent interruptions; maintain emotional control under stress