Administrative assistant

The ideal candidate will be experienced in handling a wide range of administrative and executive related tasks and will be able to work independently with little or no supervision. This person should be exceedingly well organized, flexible and enjoy the challenge of supporting a small office of highly dynamic and results driven professionals. The ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient with a high level of professionalism and confidentiality is critical to this role. Expert level written and verbal communication skills, strong analytical and computer skills and attention to detail are equally important. The Executive Assistant will: •Be responsible for heavy calendar management, requiring interaction with internal and external advisors and assistants, to coordinate meetings.•Client intake- answering phones and directing calls, managing and updating client management data bases and maintaining the appearance of the office. •Communicate and handle income and outgoing electronic communications on behalf of advisory staff.•Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner.•Arrange travel schedule and reservations for management and advisory staff as needed•Excellent calendar management skills, including the coordination of complex executive meetings.•Advanced knowledge of MS Office, including Word, Excel, Power Point and Outlook. •Strong organizational skills, ability to manage projects and follow up without being told.