Joseph W Bliley Co
Administrative Assistant
Joseph W Bliley Co, Richmond, Virginia, United States, 23214
Direct Supervisor:
Chapel Manager
Job Summary:
The Administrative Assistant will work with arranging Directors and Location Manager to complete details of the arrangement process. We are currently posting for a full-time administrative assistant at Staples Mill and a part-time administrative assistant at Chippenham. Job responsibilities include:Contacting ministers and cemeteriesOrdering caskets, vaults and associated sales/personalization itemsWriting and submitting obituariesOrdering police escorts for processionsEntering information into Director's Assistant,Meeting with families to accept funeral payments and assist with arrangementsArranging, setting and working receptionsCommunicating times of ceremonies with the Dispatcher and Switchboard Operator.Completing check request forms and submitting them to the business office.Transporting the deceased to/from vehicles/rooms and assisting with set-up.Creating door cardsCremated remains presentationsFront and back desk reliefGeneral Chapel Manager administrative supportControl room administrationProvide ceremony processional lead-out and pull-off as neededProcessing of life insurance policiesReceive all in-coming calls, take messages, and provide information to callers and forward messages to associates as appropriate.Assist Directors in setting up for servicesComplete hand written guest registryKeep master calendar up to date.Greet families and guests who are attending funeral ceremonies, visitations, or making funeral arrangementsMaintain the appearance of the lobby area, as well as a neat and organized work spaceKeep careful inventory of supplies used at front desk, and for services & visitations.Keep files and materials on each person/family we serveNavigate computer programs used in the companyRequirements
Job Requirements:
Excellent writing and grammatical skills for communication i.e. email, letters, documents,Excellent verbal communication and phone skills are required.Computer skills must include Microsoft Word operations, Excel, and other basic skills.Being Bilingual is a plus
Education:
High School Diploma or GED
Physical Requirements:
Light physical effort required. Regularly required to sit for extended periods. You will also need to stand, walk, reach, bend, lift, listen, talk and perform computer keyboarding. May need to transport items weighing up to 15 pounds.
Working Conditions:
This is a varied schedule position. Weekend and holiday work is a possibility.
Salary and Benefits:
This can be a part-time or full-time position. It is paid an hourly rate and is not exempt from overtime provisions of the Fair Labor Standards Act.
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all duties, responsibilities, and skills.
Chapel Manager
Job Summary:
The Administrative Assistant will work with arranging Directors and Location Manager to complete details of the arrangement process. We are currently posting for a full-time administrative assistant at Staples Mill and a part-time administrative assistant at Chippenham. Job responsibilities include:Contacting ministers and cemeteriesOrdering caskets, vaults and associated sales/personalization itemsWriting and submitting obituariesOrdering police escorts for processionsEntering information into Director's Assistant,Meeting with families to accept funeral payments and assist with arrangementsArranging, setting and working receptionsCommunicating times of ceremonies with the Dispatcher and Switchboard Operator.Completing check request forms and submitting them to the business office.Transporting the deceased to/from vehicles/rooms and assisting with set-up.Creating door cardsCremated remains presentationsFront and back desk reliefGeneral Chapel Manager administrative supportControl room administrationProvide ceremony processional lead-out and pull-off as neededProcessing of life insurance policiesReceive all in-coming calls, take messages, and provide information to callers and forward messages to associates as appropriate.Assist Directors in setting up for servicesComplete hand written guest registryKeep master calendar up to date.Greet families and guests who are attending funeral ceremonies, visitations, or making funeral arrangementsMaintain the appearance of the lobby area, as well as a neat and organized work spaceKeep careful inventory of supplies used at front desk, and for services & visitations.Keep files and materials on each person/family we serveNavigate computer programs used in the companyRequirements
Job Requirements:
Excellent writing and grammatical skills for communication i.e. email, letters, documents,Excellent verbal communication and phone skills are required.Computer skills must include Microsoft Word operations, Excel, and other basic skills.Being Bilingual is a plus
Education:
High School Diploma or GED
Physical Requirements:
Light physical effort required. Regularly required to sit for extended periods. You will also need to stand, walk, reach, bend, lift, listen, talk and perform computer keyboarding. May need to transport items weighing up to 15 pounds.
Working Conditions:
This is a varied schedule position. Weekend and holiday work is a possibility.
Salary and Benefits:
This can be a part-time or full-time position. It is paid an hourly rate and is not exempt from overtime provisions of the Fair Labor Standards Act.
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all duties, responsibilities, and skills.