PSG Global Solutions Careers
Senior Administrative Assistant
PSG Global Solutions Careers, Woodcliff Lake, New Jersey, us, 07677
Apply now and our proprietary system will quickly have you in front of a live recruiter.The OpportunityDescriptionWe're looking for a
Senior Administrative Assistant , working in
Pharmaceuticals and Medical Products
industry in
155 Tice Boulevard, Woodcliff Lake, New Jersey, 07677, United States .
Job description:Manage calendar and travel itineraries, manage and process expense reports, coordinate meetings (including international meetings), compliance, agendas for meetings and assisting with and route phone calls.Manage calendars, advise others on colleagues availability for meetings.Coordinate schedules for group meetings.Arrange WebEx and teleconference calls via Outlook.Arrange for catering or luncheons.Maintain and update document management system (EPIC).Prepare and process documents for approval.Track receipts for all P Card expenses.Coordinate with Legal, Finance, and the GRA NSE team to coordinate consulting agreements as needed.Research travel options via Egencia to finalize arrangements (i.e. car service, train/air/hotel). If conference/seminar-related, register for conference and book all logistics via conference website.Process travel and entertainment expense reimbursements using ADP Concur.Reconcile purchasing cards on a monthly basis.Reconcile purchasing cards on a monthly basis.Responds to inquiries from internal and external personnel using proper judgment and initiative to ensure critical issues are handled appropriately.Perform other administrative tasks as appropriate and as needed.Print, copy, and scan documents.
Our Client
Our client is an award-winning clinical development company. Improving lives globally with 20+ years experience in clinical research and strategic resourcing. Elevating results with proven strategies, comprehensive solutions, and customized delivery models.
Serving pharmaceutical, biopharmaceutical, biotechnology, and medical device organizations.
Strong relationships provide you connections and access to great opportunities. Industry expertise sets you up for success with helpful insights, career coaching, and professional training. Grow and learn while you put your skills to work.
Experience Required for Your Success
Requirements:
Associates Degree RequiredPharma experience RequiredADP or Concur experience preferredGeneral knowledge of accounting and invoice processing within an automated financial systemSRM/SAP purchasing/invoice processing experience a plusStrong computer proficiency including MS Word, Excel, and PowerpointOutlookUnderstanding of pharmaceutical terminology a plusComfortable using electronic databases and researching onlineAbility to work independently and to prioritize workload and shift work activities in order to meet business needs and department goalsAbility to multi-task, work with multiple managers concurrently, organizational and coordination skillsMust have excellent writing and communication skillsAbility to present one's self in a professional manner, respect for confidentiality and ability to manage individual relationships with diplomacy requiredHighly pro-active with the ability to plan and manage tasks and long term projects with minimum supervisionAbility to work in a fast paced environment and multitask is required; organized and able to prioritize workStrong Outlook calendaring skillsHandle monthly clinical oncology reports and Protocol Review Committee MeetingsStrong attention to detail
What Do You Think?Does your experience reflect what it takes to be successful in this role? Do the work and challenges get you excited about what's possible?
Senior Administrative Assistant , working in
Pharmaceuticals and Medical Products
industry in
155 Tice Boulevard, Woodcliff Lake, New Jersey, 07677, United States .
Job description:Manage calendar and travel itineraries, manage and process expense reports, coordinate meetings (including international meetings), compliance, agendas for meetings and assisting with and route phone calls.Manage calendars, advise others on colleagues availability for meetings.Coordinate schedules for group meetings.Arrange WebEx and teleconference calls via Outlook.Arrange for catering or luncheons.Maintain and update document management system (EPIC).Prepare and process documents for approval.Track receipts for all P Card expenses.Coordinate with Legal, Finance, and the GRA NSE team to coordinate consulting agreements as needed.Research travel options via Egencia to finalize arrangements (i.e. car service, train/air/hotel). If conference/seminar-related, register for conference and book all logistics via conference website.Process travel and entertainment expense reimbursements using ADP Concur.Reconcile purchasing cards on a monthly basis.Reconcile purchasing cards on a monthly basis.Responds to inquiries from internal and external personnel using proper judgment and initiative to ensure critical issues are handled appropriately.Perform other administrative tasks as appropriate and as needed.Print, copy, and scan documents.
Our Client
Our client is an award-winning clinical development company. Improving lives globally with 20+ years experience in clinical research and strategic resourcing. Elevating results with proven strategies, comprehensive solutions, and customized delivery models.
Serving pharmaceutical, biopharmaceutical, biotechnology, and medical device organizations.
Strong relationships provide you connections and access to great opportunities. Industry expertise sets you up for success with helpful insights, career coaching, and professional training. Grow and learn while you put your skills to work.
Experience Required for Your Success
Requirements:
Associates Degree RequiredPharma experience RequiredADP or Concur experience preferredGeneral knowledge of accounting and invoice processing within an automated financial systemSRM/SAP purchasing/invoice processing experience a plusStrong computer proficiency including MS Word, Excel, and PowerpointOutlookUnderstanding of pharmaceutical terminology a plusComfortable using electronic databases and researching onlineAbility to work independently and to prioritize workload and shift work activities in order to meet business needs and department goalsAbility to multi-task, work with multiple managers concurrently, organizational and coordination skillsMust have excellent writing and communication skillsAbility to present one's self in a professional manner, respect for confidentiality and ability to manage individual relationships with diplomacy requiredHighly pro-active with the ability to plan and manage tasks and long term projects with minimum supervisionAbility to work in a fast paced environment and multitask is required; organized and able to prioritize workStrong Outlook calendaring skillsHandle monthly clinical oncology reports and Protocol Review Committee MeetingsStrong attention to detail
What Do You Think?Does your experience reflect what it takes to be successful in this role? Do the work and challenges get you excited about what's possible?