Chapman University
Assistant Vice President of Facilities Services and Maintenance
Chapman University, Orange, California, United States, 92613
Posting Details
Position Information
Position TitleAssistant Vice President of Facilities Services and Maintenance
Position TypeRegular
Job NumberSA29024
Full
or Part TimeFull-Time 40 Hours Weekly
Fair Labor Standard Act ClassificationExempt
Anticipated Pay Range$180,000 - $215,000
Pay Range InformationChapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate's qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.
Position Summary Information
Job Description SummaryThe
AVP
of
FSM
leads the development and implementation of thoughtful and robust plans for Chapman University's building operations program and deferred maintenance program. Under direction from the VP of Facilities Management, The
AVP
works closely with university leadership to establish multi-year plans and budgets for short and long-term maintenance of all Chapman University buildings. The
AVP
works closely with the VP of Facilities Management, university leadership, and others, as needed, to track deferred maintenance, propose multi-year funding solutions to address it. As needed,
AVP
may serve as a resource to the Board of Trustees' Real Estate and Campus Development Committee and their Finance Committee in relation to the responsibilities of the position.
The
AVP
collaborates closely with the VP of Facilities Management in the development and implementation of plans, guidelines and policies for the respective areas under the AVP's purview. The
AVP
oversees and directs the maintenance of buildings, the equipment in buildings, the University's deferred maintenance program, the building operations aspect of energy conservation and sustainability programs, the repair and renovation of campus buildings, compliance with federal, state and University codes and regulations, and the staff assigned to these functions including the custodial services, landscape, mechanical, and all other Facility support service contracts. The
AVP
stands in for the VP of Facilities Management when the VP is out-of-office.
ResponsibilitiesFacilities Management and Building Operations SupervisionPlan and administer all maintenance of building operations and it's building equipment.
Plan and direct the repair and alteration of existing University structures and related equipment.
Direct, establish and ensure the cost-effectiveness of all facilities operations
Develop, implement and revise as necessary building maintenance services policies and programs for both immediate and long-range University facility functions
Ensure proper care in the use and maintenance of equipment, supplies and the vehicles overseen by the
AVP
Assist in administrative review of new projects and building renovation.
Monitor building maintenance contracts for code and regulatory compliance
Monitor and control costs of all building maintenance contracts, including custodial services, landscape, mechanical, and all other Facility support service contracts.
Perform quality control inspections to ensure adherence to all building maintenance contract specifications and relevant industry standards
Prepare reports which address the design and analysis of methods of controlling costs and material
Deferred Maintenance ProgramIn consultation with external facilities engineers, prepare and manage the University's deferred maintenance program
As requested by, and in consultation with, the VP of Facilities Management, assist with preparation and delivery of reports and presentations to the Board of Trustees Real Estate and Campus Development Committee and the Finance Committee on deferred maintenance
Prepare and submit funding proposals pertaining to deferred maintenance projects
Energy Conservation and Sustainability programsPrepare recommendations for review by the VP of Facilities Management of building and facilities modifications to enhance energy conservation. Work with users, user groups and the Sustainability Office on the implementation of conservation measures. Participate in formulating and recommending policies, procedures, and guidelines to accomplish energy conservation objectives.
Assist the Sustainability Office by providing consultative and analytical energy assessments such as program evaluation and planning systems development.
Propose guidelines for review by the VP of Facilities Management regarding energy utilization for all campus buildings and facilities
Budget OversightAssist in the annual preparation and submission of the departmental budget and deferred maintenance plan
Coordinate approved internal or external resources in support of the building operations and deferred maintenance programs
Direct the development and review of cost estimates for renovation and repair work using established cost and time standards
Screen, approve and establish priorities for work requisitions and related expenditures
Staff SupervisionEstablish departmental personnel management and work force account utilization policies and determine departmental productivity standards
Assign, prioritize and assess the work of maintenance and operations supervisory and department heads; interview and recommend employment for departmental supervisory personnel; direct selection of department staff
Ensure that staff have appropriate training to perform their duties effectively and safely
Promote continuous improvement of teamwork, workplace safety and environmental practices
Determine the need and direct the preparation of specifications and plans for contract and force labor work in support of the University's departmental programs
Required QualificationsMinimum Qualifications:Bachelor's degree in Building Sciences, Architecture, Engineering, Facilities Management, Operations Management, Construction Management, or related field
A minimum of 8 years of direct supervisory experience in a higher education setting
A minimum 10 years of facility operations experience in a higher education setting
Preferred Qualifications:Master's degree in Building Sciences, Architectural Engineering, Facilities Management, Operations Management, or related field
Some hands on experience in a higher education setting with landscape & grounds programs, custodial programs, building trades, and/or recycling programs
Minimum years of experience are while working in a private higher education institution
APPA
CEFP
(Certified Educational Facilities Professional)
IFMA
Facility Management Professional
Knowledge, Skills & Abilities:Knowledge of building operations dealing with housekeeping, general trades,
HVAC , landscaping and grounds, and engineering
Knowledge of recycling programs
Ability to effectively communicate verbally & in writing not only with staff, but with deans, directors, department heads, vice chancellors, faculty, trustees and etc.
Ability to manage multiple priorities simultaneously, with the ability to both think strategically while successfully managing and improving daily operations
Desired Qualifications
Special Instructions to ApplicantsChapman University is an equal opportunity employer committed to fostering a diverse and inclusive academic global community. The University is dedicated to enhancing diversity and inclusion in all aspects of recruitment and employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.
The University is committed to achieving a diverse faculty and staff and encourages members of underrepresented groups to apply. More information on diversity and inclusion at Chapman University can be found at www.chapman.edu/diversity.
Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. Chapman University does not sponsor applicants for Staff and Administrator positions for work visas.
The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.
The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening, and
DMV
check.
Minimum Number of References
Maximum Number of References
#J-18808-Ljbffr
Position Information
Position TitleAssistant Vice President of Facilities Services and Maintenance
Position TypeRegular
Job NumberSA29024
Full
or Part TimeFull-Time 40 Hours Weekly
Fair Labor Standard Act ClassificationExempt
Anticipated Pay Range$180,000 - $215,000
Pay Range InformationChapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate's qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.
Position Summary Information
Job Description SummaryThe
AVP
of
FSM
leads the development and implementation of thoughtful and robust plans for Chapman University's building operations program and deferred maintenance program. Under direction from the VP of Facilities Management, The
AVP
works closely with university leadership to establish multi-year plans and budgets for short and long-term maintenance of all Chapman University buildings. The
AVP
works closely with the VP of Facilities Management, university leadership, and others, as needed, to track deferred maintenance, propose multi-year funding solutions to address it. As needed,
AVP
may serve as a resource to the Board of Trustees' Real Estate and Campus Development Committee and their Finance Committee in relation to the responsibilities of the position.
The
AVP
collaborates closely with the VP of Facilities Management in the development and implementation of plans, guidelines and policies for the respective areas under the AVP's purview. The
AVP
oversees and directs the maintenance of buildings, the equipment in buildings, the University's deferred maintenance program, the building operations aspect of energy conservation and sustainability programs, the repair and renovation of campus buildings, compliance with federal, state and University codes and regulations, and the staff assigned to these functions including the custodial services, landscape, mechanical, and all other Facility support service contracts. The
AVP
stands in for the VP of Facilities Management when the VP is out-of-office.
ResponsibilitiesFacilities Management and Building Operations SupervisionPlan and administer all maintenance of building operations and it's building equipment.
Plan and direct the repair and alteration of existing University structures and related equipment.
Direct, establish and ensure the cost-effectiveness of all facilities operations
Develop, implement and revise as necessary building maintenance services policies and programs for both immediate and long-range University facility functions
Ensure proper care in the use and maintenance of equipment, supplies and the vehicles overseen by the
AVP
Assist in administrative review of new projects and building renovation.
Monitor building maintenance contracts for code and regulatory compliance
Monitor and control costs of all building maintenance contracts, including custodial services, landscape, mechanical, and all other Facility support service contracts.
Perform quality control inspections to ensure adherence to all building maintenance contract specifications and relevant industry standards
Prepare reports which address the design and analysis of methods of controlling costs and material
Deferred Maintenance ProgramIn consultation with external facilities engineers, prepare and manage the University's deferred maintenance program
As requested by, and in consultation with, the VP of Facilities Management, assist with preparation and delivery of reports and presentations to the Board of Trustees Real Estate and Campus Development Committee and the Finance Committee on deferred maintenance
Prepare and submit funding proposals pertaining to deferred maintenance projects
Energy Conservation and Sustainability programsPrepare recommendations for review by the VP of Facilities Management of building and facilities modifications to enhance energy conservation. Work with users, user groups and the Sustainability Office on the implementation of conservation measures. Participate in formulating and recommending policies, procedures, and guidelines to accomplish energy conservation objectives.
Assist the Sustainability Office by providing consultative and analytical energy assessments such as program evaluation and planning systems development.
Propose guidelines for review by the VP of Facilities Management regarding energy utilization for all campus buildings and facilities
Budget OversightAssist in the annual preparation and submission of the departmental budget and deferred maintenance plan
Coordinate approved internal or external resources in support of the building operations and deferred maintenance programs
Direct the development and review of cost estimates for renovation and repair work using established cost and time standards
Screen, approve and establish priorities for work requisitions and related expenditures
Staff SupervisionEstablish departmental personnel management and work force account utilization policies and determine departmental productivity standards
Assign, prioritize and assess the work of maintenance and operations supervisory and department heads; interview and recommend employment for departmental supervisory personnel; direct selection of department staff
Ensure that staff have appropriate training to perform their duties effectively and safely
Promote continuous improvement of teamwork, workplace safety and environmental practices
Determine the need and direct the preparation of specifications and plans for contract and force labor work in support of the University's departmental programs
Required QualificationsMinimum Qualifications:Bachelor's degree in Building Sciences, Architecture, Engineering, Facilities Management, Operations Management, Construction Management, or related field
A minimum of 8 years of direct supervisory experience in a higher education setting
A minimum 10 years of facility operations experience in a higher education setting
Preferred Qualifications:Master's degree in Building Sciences, Architectural Engineering, Facilities Management, Operations Management, or related field
Some hands on experience in a higher education setting with landscape & grounds programs, custodial programs, building trades, and/or recycling programs
Minimum years of experience are while working in a private higher education institution
APPA
CEFP
(Certified Educational Facilities Professional)
IFMA
Facility Management Professional
Knowledge, Skills & Abilities:Knowledge of building operations dealing with housekeeping, general trades,
HVAC , landscaping and grounds, and engineering
Knowledge of recycling programs
Ability to effectively communicate verbally & in writing not only with staff, but with deans, directors, department heads, vice chancellors, faculty, trustees and etc.
Ability to manage multiple priorities simultaneously, with the ability to both think strategically while successfully managing and improving daily operations
Desired Qualifications
Special Instructions to ApplicantsChapman University is an equal opportunity employer committed to fostering a diverse and inclusive academic global community. The University is dedicated to enhancing diversity and inclusion in all aspects of recruitment and employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.
The University is committed to achieving a diverse faculty and staff and encourages members of underrepresented groups to apply. More information on diversity and inclusion at Chapman University can be found at www.chapman.edu/diversity.
Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. Chapman University does not sponsor applicants for Staff and Administrator positions for work visas.
The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.
The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening, and
DMV
check.
Minimum Number of References
Maximum Number of References
#J-18808-Ljbffr