Legal Secretary

Legal SecretaryNaples, FLDirect Hire65-75KThis individual is under the direct supervision of the Director of Human Resources or the Office Administrator. The individual in this position will follow established policies and procedures, performing a wide variety of secretarial duties for those attorneys and paralegals to which assigned. Maintains positive contact with clients, attorneys and staff and observes confidentiality of client matters.Legal Secretary ResponsibilitiesProvide confidential administrative support to legal staff; may provide specific secretarial support to a particular legal practice area, such as Litigation, Intellectual Property, Employment Law, Estate Planning, Corporate Business, Creditors' Rights, etc.Manage and coordinate priorities of multiple attorney/paralegal assignments.Prepares documents and correspondence requiring knowledge of legal terminology and document formats, such as contracts, briefs, complaints and motions. Possess a working knowledge of e-filing and e-discovery procedures.Manage attorneys' expense reimbursements.Maintain electronic calendar for assignments. Make appointments for attorneys, assist with coordination of depositions, court hearings, and other meetings. Arrange conference rooms.Sort, distribute and prioritize all incoming mail.Maintain all client files. Work with Records Department to close files and send off-site.Schedule business travel arrangements when necessary.Professional phone etiquette to handle incoming calls from clients and other members of the Firm.Open new files by creating New Client/New Case forms.Enter attorney and paralegal time into Elite.Maintain contact information for assignments using Interaction.Perform overflow typing, filing, photocopying as time permits and as requested by other attorneys, Office Administrator, or the HR Department.Works closely with other secretarial staff and administrative support staff (billing associates, internal services personnel, etc.).Legal Secretary RequirementsProficient knowledge of firm software and hardware including Outlook, Word, 3E, Excel, Nuance, ChromeRiver; basic ability to operate office equipment such as telephone, copy machine, printer, scanner, fax, and computer; proficient with internet research.Knowledge of legal terminology and procedures. Excellent proofreading, grammar and spelling skills a must.5+ years of experience (depending on position, experience level may increase) in a mid to large size law firm.Accurate typing skills with ability to transcribe legal documents and correspondence at a level of 60 wpm.Interpersonal skills necessary in order to communicate and follow the instruction effectively from a diverse group of attorneys and staff and provide information with courtesy and tact.