Baby2baby Events
EXECUTIVE ASSISTANT
Baby2baby Events, Los Angeles, California, United States, 90079
Baby2Baby is a national non-profit organization that provides children living in poverty with diapers, formula, clothing, and the basic necessities that every child deserves, serving more than one million children across all 50 states every year. Over the past 12 years, Baby2Baby has distributed over 375 million items– more than any organization of its kind – to children in homeless shelters, domestic violence programs, foster care, hospitals and underserved schools as well as children who have lost everything in the wake of disaster. Baby2Baby was recognized as the #1 non-profit on Fast Company’s World’s Most Innovative Companies List and named by TIME Magazine as one of 2023’s most influential companies.Position Overview
Reporting to the Co-CEOs, the Executive Assistant is responsible for managing the daily routines of the Co-CEOs, coordinating aspects of executive oversight, and other ad hoc projects.The Executive Assistant will work Monday-Friday at 5830 W. Jefferson Boulevard, Los Angeles, CA 90016 with some occasional weekend work. The work is performed in an office setting and is currently on site 3 – 5 days per week.Duties and Responsibilities
Manages Co-CEOs’ calendars, including scheduling all internal and external meetings and calls.Organizes daily workflow for Co-CEOs and assists with prioritization and maintaining communications.Coordinates with internal departments to proactively prepare materials for meetings, conferences, and presentations.Executes day-to-day administrative tasks including, but not limited to, assisting with donor drop-offs, ensuring bills, checks and contracts are reviewed and completed as needed.Assists Operations Assistant with management of physical office space.Shares and tracks all weekly department updates, ensuring Co-CEOs stay up to date on all day-to-day activities of the organization.Runs necessary errands utilizing the Baby2Baby vehicle as needed, including meeting lunches.Assists during Baby2Baby events including, the Gala, distributions, conferences and more.Other duties as assigned.Required Qualifications
Minimum of 3-5 years’ experience as an administrative assistantValid Driver’s License and the ability to run errands using the Baby2Baby vehicle.Experience working with high profile individuals, a plus.Commitment to Baby2Baby’s mission.Strong communicator, decision-maker, and strategic-thinker.Ability to work in a fast pacedwork environment that requires strong multi-tasking skills, excellent time management and a self-starter mentality.Highly organized with a strong attention to detail and follow-up with the ability to work in a team environment.Results-oriented with excellent interpersonal skills.Excellent oral and communication skills with the ability to speak professionally and with confidence to donors and board members.Exceptional client and customer service skills.Proficient in Microsoft Office, including Word, Excel, PowerPoint, and WordPress. Adobe Suite experience, preferred.This role’s salary range is between $60-80k/yr. Actual salary is determined based on a number of factors, including but not limited to your relevant skills, qualifications, and years of experience.Other
Baby2Baby is an Equal Opportunity Employer and is committed to fostering diversity within its staff.
We have made diverse thinking a priority in order to keep our organization in touch with the needs of families in our program and to help hold us accountable to those we serve. Our organization strives for diversity, from the children we serve to our board and staff, not only in race, age, ethnicity, sexual orientation, disability, and religion but also in cultural background and life experiences.
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Reporting to the Co-CEOs, the Executive Assistant is responsible for managing the daily routines of the Co-CEOs, coordinating aspects of executive oversight, and other ad hoc projects.The Executive Assistant will work Monday-Friday at 5830 W. Jefferson Boulevard, Los Angeles, CA 90016 with some occasional weekend work. The work is performed in an office setting and is currently on site 3 – 5 days per week.Duties and Responsibilities
Manages Co-CEOs’ calendars, including scheduling all internal and external meetings and calls.Organizes daily workflow for Co-CEOs and assists with prioritization and maintaining communications.Coordinates with internal departments to proactively prepare materials for meetings, conferences, and presentations.Executes day-to-day administrative tasks including, but not limited to, assisting with donor drop-offs, ensuring bills, checks and contracts are reviewed and completed as needed.Assists Operations Assistant with management of physical office space.Shares and tracks all weekly department updates, ensuring Co-CEOs stay up to date on all day-to-day activities of the organization.Runs necessary errands utilizing the Baby2Baby vehicle as needed, including meeting lunches.Assists during Baby2Baby events including, the Gala, distributions, conferences and more.Other duties as assigned.Required Qualifications
Minimum of 3-5 years’ experience as an administrative assistantValid Driver’s License and the ability to run errands using the Baby2Baby vehicle.Experience working with high profile individuals, a plus.Commitment to Baby2Baby’s mission.Strong communicator, decision-maker, and strategic-thinker.Ability to work in a fast pacedwork environment that requires strong multi-tasking skills, excellent time management and a self-starter mentality.Highly organized with a strong attention to detail and follow-up with the ability to work in a team environment.Results-oriented with excellent interpersonal skills.Excellent oral and communication skills with the ability to speak professionally and with confidence to donors and board members.Exceptional client and customer service skills.Proficient in Microsoft Office, including Word, Excel, PowerPoint, and WordPress. Adobe Suite experience, preferred.This role’s salary range is between $60-80k/yr. Actual salary is determined based on a number of factors, including but not limited to your relevant skills, qualifications, and years of experience.Other
Baby2Baby is an Equal Opportunity Employer and is committed to fostering diversity within its staff.
We have made diverse thinking a priority in order to keep our organization in touch with the needs of families in our program and to help hold us accountable to those we serve. Our organization strives for diversity, from the children we serve to our board and staff, not only in race, age, ethnicity, sexual orientation, disability, and religion but also in cultural background and life experiences.
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