Florida Chemical Supply
Administrative Assistant
Florida Chemical Supply, Tampa, Florida, us, 33646
Job Summary:
We are seeking a dedicated and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for providing comprehensive administrative support to ensure the efficient operation of the office. This role involves a variety of tasks related to organization, communication, and clerical functions. The Administrative Assistant will play a crucial role in maintaining a professional and welcoming office environment, managing schedules, coordinating meetings, and supporting various departments within the company.Key Responsibilities:
The Administrative Assistant will maintain a clean, organized, and professional office environment, ensuring the office runs smoothly on a daily basis by ordering and managing office supplies and equipment, as well as coordinating office maintenance and repairs. This role also involves assisting with day-to-day administrative tasks such as filing, scanning, and data entry, and preparing and editing documents, reports, and presentations. Handling incoming and outgoing mail and packages, maintaining and updating company databases and records are also part of the daily responsibilities.
Effective communication is essential for this role, which includes answering and directing phone calls, taking messages as needed, greeting and assisting visitors in a professional and friendly manner, managing email correspondence, and responding to inquiries promptly. The Administrative Assistant will also communicate effectively with internal and external stakeholders.
Scheduling and coordination are key aspects of the job. The Administrative Assistant will schedule and coordinate meetings, appointments, and travel arrangements, assist in organizing company events and meetings, prepare meeting agendas, take minutes, and distribute them as necessary. Additionally, they will coordinate logistics for training sessions, workshops, and conferences.
The role also involves assisting with order entry tasks. The Administrative Assistant will accurately enter and process customer orders, ensuring all details are correctly recorded and communicated to the relevant departments. They will monitor order status, handle order-related inquiries, and coordinate with the sales and logistics teams to ensure timely delivery. Preparing and submitting expense reports, and monitoring and reconciling office budgets are also part of the job. The Administrative Assistant will support special projects by assisting in planning and execution, conducting research, and compiling information as needed. Providing administrative support to various departments as required is also part of the job.
Maintaining confidentiality and compliance is crucial. The Administrative Assistant will handle sensitive information with discretion and ensure compliance with company policies and procedures.Qualifications:
The ideal candidate will have a high school diploma or equivalent, with an Associate's or Bachelor's degree preferred. Proven experience as an administrative assistant or in a related role is essential. Proficiency in office software (e.g., MS Office, Google Workspace) and familiarity with office equipment (e.g., printers, scanners, copiers) are required.Skills and Competencies:
The Administrative Assistant should possess excellent organizational and time-management skills, strong written and verbal communication abilities, and attention to detail and problem-solving capabilities. The ability to multitask and prioritize tasks effectively, maintain a professional demeanor, and exhibit strong interpersonal skills are essential. The candidate should be able to work independently and as part of a team.
Organizational skills are crucial, with the ability to keep track of multiple tasks and deadlines and ensure accuracy in all tasks. Clear and effective communication with colleagues, clients, and visitors, and the ability to convey information in a professional manner is important. Efficient time management, the ability to handle interruptions and adapt to changing priorities, and proactive problem-solving are key competencies. Confidentiality is paramount, with the requirement to handle sensitive information with discretion and adhere to confidentiality policies and procedures.Working Conditions:
This position requires a standard 40-hour workweek, Monday through Friday, with some flexibility in hours for special projects or events. The role is primarily office-based, with occasional requirements for off-site meetings or events. The candidate should be comfortable working in a fast-paced environment and handling multiple tasks simultaneously.Benefits:
We offer a competitive salary commensurate with experience, health, dental, and vision insurance, paid time off and holidays, and opportunities for professional development and career advancement.
We are seeking a dedicated and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for providing comprehensive administrative support to ensure the efficient operation of the office. This role involves a variety of tasks related to organization, communication, and clerical functions. The Administrative Assistant will play a crucial role in maintaining a professional and welcoming office environment, managing schedules, coordinating meetings, and supporting various departments within the company.Key Responsibilities:
The Administrative Assistant will maintain a clean, organized, and professional office environment, ensuring the office runs smoothly on a daily basis by ordering and managing office supplies and equipment, as well as coordinating office maintenance and repairs. This role also involves assisting with day-to-day administrative tasks such as filing, scanning, and data entry, and preparing and editing documents, reports, and presentations. Handling incoming and outgoing mail and packages, maintaining and updating company databases and records are also part of the daily responsibilities.
Effective communication is essential for this role, which includes answering and directing phone calls, taking messages as needed, greeting and assisting visitors in a professional and friendly manner, managing email correspondence, and responding to inquiries promptly. The Administrative Assistant will also communicate effectively with internal and external stakeholders.
Scheduling and coordination are key aspects of the job. The Administrative Assistant will schedule and coordinate meetings, appointments, and travel arrangements, assist in organizing company events and meetings, prepare meeting agendas, take minutes, and distribute them as necessary. Additionally, they will coordinate logistics for training sessions, workshops, and conferences.
The role also involves assisting with order entry tasks. The Administrative Assistant will accurately enter and process customer orders, ensuring all details are correctly recorded and communicated to the relevant departments. They will monitor order status, handle order-related inquiries, and coordinate with the sales and logistics teams to ensure timely delivery. Preparing and submitting expense reports, and monitoring and reconciling office budgets are also part of the job. The Administrative Assistant will support special projects by assisting in planning and execution, conducting research, and compiling information as needed. Providing administrative support to various departments as required is also part of the job.
Maintaining confidentiality and compliance is crucial. The Administrative Assistant will handle sensitive information with discretion and ensure compliance with company policies and procedures.Qualifications:
The ideal candidate will have a high school diploma or equivalent, with an Associate's or Bachelor's degree preferred. Proven experience as an administrative assistant or in a related role is essential. Proficiency in office software (e.g., MS Office, Google Workspace) and familiarity with office equipment (e.g., printers, scanners, copiers) are required.Skills and Competencies:
The Administrative Assistant should possess excellent organizational and time-management skills, strong written and verbal communication abilities, and attention to detail and problem-solving capabilities. The ability to multitask and prioritize tasks effectively, maintain a professional demeanor, and exhibit strong interpersonal skills are essential. The candidate should be able to work independently and as part of a team.
Organizational skills are crucial, with the ability to keep track of multiple tasks and deadlines and ensure accuracy in all tasks. Clear and effective communication with colleagues, clients, and visitors, and the ability to convey information in a professional manner is important. Efficient time management, the ability to handle interruptions and adapt to changing priorities, and proactive problem-solving are key competencies. Confidentiality is paramount, with the requirement to handle sensitive information with discretion and adhere to confidentiality policies and procedures.Working Conditions:
This position requires a standard 40-hour workweek, Monday through Friday, with some flexibility in hours for special projects or events. The role is primarily office-based, with occasional requirements for off-site meetings or events. The candidate should be comfortable working in a fast-paced environment and handling multiple tasks simultaneously.Benefits:
We offer a competitive salary commensurate with experience, health, dental, and vision insurance, paid time off and holidays, and opportunities for professional development and career advancement.