Penumbra
Contracts Administrator
Penumbra, Alameda, California, United States, 94501
General SummaryAs part of Penumbra’s legal team, the Contacts Administrator will support a growing and dynamic company that develops ground-breaking technology to further its mission of saving patients’ lives. You will work closely with attorneys, paralegals, and support staff as part of this closely-knit team while supporting external departments essential to the Company’s operations.
Specific Duties and Responsibilities
Utilize your keen analytical skills to develop creative solutions to problems
Read, analyze, interpret, and draft a wide variety of contracts, including sales contracts, non-disclosure agreements, vendor agreements, consignment agreements, and consulting agreements
Use Contract Lifecycle Management (Agiloft) and SharePoint in drafting and preparing all legal documents
Maintain the legal department’s “To Do List” on Microsoft Excel and Agiloft
Coordinate with internal business departments and provide guidance based on the needs of all interested parties and other matters
Maintain Agiloft and SharePoint including, managing drafts, and uploading executed legal contracts with pertinent contract data points, generating reports, and responding to requests and inquiries for contract-related information
Use Microsoft Excel to develop comprehensive exhibits for various sales contracts and consignment agreements
Draft transmittal letters and facilitate the completion of agreements
Assist with various administrative tasks for the legal department
Perform special projects as requested
Adhere to the Company’s Quality Management System (QMS) as well as domestic and global quality system regulations, standards, and procedures
Understand relevant security, privacy and compliance principles and adhere to the regulations, standards, and procedures that are applicable to the Company
Ensure other members of the department follow the QMS, regulations, standards, and procedures
Perform other work-related duties as assigned
* Indicates an essential function of the role
Required Qualifications:Minimum education and experience:
Bachelor's degree in Business Administration or related field with 2+ years of experience, or equivalent combination of education and experience
Preferred Qualifications:
Excellent communication skills and strong client management skills
Ability to process a high volume of work and meet deadlines in a fast-paced environment
Experience working with contract templates and the ability to review and revise basic contract provisions
Strong organizational skills, careful attention to detail, and creative problem-solving skills
Outstanding interpersonal skills with a “can-do” attitude
Proactive, strategic, and thoughtful problem-solving ability
High level of proficiency with Microsoft Excel, Word, PowerPoint, and Outlook
Experience working in-house at a medical device or pharmaceutical company, or other company in a highly regulated industry, is preferred
Working Conditions:
General office environment
Willingness and ability to work on site. May have business travel from 0% - 10%
Potential exposure to blood-borne pathogens
Requires some lifting and moving of up to 10 pounds
Must be able to move between buildings and floors
Must be able to remain stationary and use a computer or other standard office equipment, such as a printer or copy machine, for an extensive period of time each day
Must be able to read, prepare emails, and produce documents and spreadsheets
Must be able to move within the office and access file cabinets or supplies, as needed
Must be able to communicate and exchange accurate information with employees at all levels on a daily basis
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required.
Base Pay Range Per Hour: $31.00 - $36.00Individual compensation will vary based on factors such as qualifications, skill level, competencies, work location and shift, and will increase over time based on meeting performance and business needs.
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Specific Duties and Responsibilities
Utilize your keen analytical skills to develop creative solutions to problems
Read, analyze, interpret, and draft a wide variety of contracts, including sales contracts, non-disclosure agreements, vendor agreements, consignment agreements, and consulting agreements
Use Contract Lifecycle Management (Agiloft) and SharePoint in drafting and preparing all legal documents
Maintain the legal department’s “To Do List” on Microsoft Excel and Agiloft
Coordinate with internal business departments and provide guidance based on the needs of all interested parties and other matters
Maintain Agiloft and SharePoint including, managing drafts, and uploading executed legal contracts with pertinent contract data points, generating reports, and responding to requests and inquiries for contract-related information
Use Microsoft Excel to develop comprehensive exhibits for various sales contracts and consignment agreements
Draft transmittal letters and facilitate the completion of agreements
Assist with various administrative tasks for the legal department
Perform special projects as requested
Adhere to the Company’s Quality Management System (QMS) as well as domestic and global quality system regulations, standards, and procedures
Understand relevant security, privacy and compliance principles and adhere to the regulations, standards, and procedures that are applicable to the Company
Ensure other members of the department follow the QMS, regulations, standards, and procedures
Perform other work-related duties as assigned
* Indicates an essential function of the role
Required Qualifications:Minimum education and experience:
Bachelor's degree in Business Administration or related field with 2+ years of experience, or equivalent combination of education and experience
Preferred Qualifications:
Excellent communication skills and strong client management skills
Ability to process a high volume of work and meet deadlines in a fast-paced environment
Experience working with contract templates and the ability to review and revise basic contract provisions
Strong organizational skills, careful attention to detail, and creative problem-solving skills
Outstanding interpersonal skills with a “can-do” attitude
Proactive, strategic, and thoughtful problem-solving ability
High level of proficiency with Microsoft Excel, Word, PowerPoint, and Outlook
Experience working in-house at a medical device or pharmaceutical company, or other company in a highly regulated industry, is preferred
Working Conditions:
General office environment
Willingness and ability to work on site. May have business travel from 0% - 10%
Potential exposure to blood-borne pathogens
Requires some lifting and moving of up to 10 pounds
Must be able to move between buildings and floors
Must be able to remain stationary and use a computer or other standard office equipment, such as a printer or copy machine, for an extensive period of time each day
Must be able to read, prepare emails, and produce documents and spreadsheets
Must be able to move within the office and access file cabinets or supplies, as needed
Must be able to communicate and exchange accurate information with employees at all levels on a daily basis
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required.
Base Pay Range Per Hour: $31.00 - $36.00Individual compensation will vary based on factors such as qualifications, skill level, competencies, work location and shift, and will increase over time based on meeting performance and business needs.
#J-18808-Ljbffr