Washington University School Of Medicine
SUBS Grant Analyst - Office of the Vice Chancellor for Research
Washington University School Of Medicine, Saint Louis, Missouri, United States, 63146
Scheduled Hours37.5
Position SummaryThe Office of Sponsored Research Services provides mission-critical support and risk management to the University’s research enterprise. The SUBS Grant Analyst (GA) enforces compliance and provides expert advice and training to faculty and administrators related to internal University/School and external agency procedures and policies related to research administration. Contracting responsibilities are University-wide and include preparing, negotiating and administering outgoing subagreements for sponsored research activities. Under the supervision of the Manager, the SUBS GA will review, process and negotiate subawards in the SUBSystem for both Danforth Campus and the School of Medicine.
Job DescriptionPrimary Duties and Responsibilities
Prepares, reviews and negotiates outgoing subagreements. Includes but is not limited to:
Maintains up-to-date knowledge of the regulatory and legal framework and vast compliance rules affecting sponsored research agreements.
Provides detail-oriented review of SUBSystem required items while providing expert guidance and enforcing compliance with university, school and external agency policies related to outgoing subawards.
Analyzes sponsored research awards received from external funding agencies for required flow down terms, and active assurances (animals, humans, conflict of interest, etc.) to prepare appropriate outgoing subaward agreements.
Manages workload using status transparency for prioritization. Ensures accurate and timely submission of all subawards to OSRS Signing Official for approval.
Administers and manages the SUBS template portfolio of attachments, institutional database and internal process documents.
Exercises sound judgment regarding financial information to accurately create and approve supplier contracts (formerly purchase orders) and supplier contract amendments in the university financial system (Workday) for subrecipient funding encumbrances.
Provides expert advice and training to university research administrators and faculty on research administration processes and policies.
Manages FFATA reporting using SUBSystem FFATA reports and fsrs.gov.
Prepares weekly status report of SUBS teamwork load to facilitate prioritization and necessary follow-up of workload for Subagreements.
Assists Manager with special projects and performs other tasks as assigned.
Preferred Qualifications
Experience with sponsored research administration in a large university environment.
Experience with accounting principles, federal and non-federal pre and post-award policies and university allowable cost principles.
Strong organizational skills and ability to set priorities.
Capacity to develop and maintain good professional relations with personnel at the university and collaborating institutions.
Strong orientation toward customer service and diplomacy.
Critical thinking and analysis skills.
Negotiation skills.
Hands-on proficiency with Microsoft Suite (e.g. Outlook, Word, Excel).
Detail oriented.
Effective oral and written communication skills.
Ability to work independently and with a team.
Judgment to know when to seek consultation with supervisor(s).
Knowledge of university’s organization, policies/procedures.
Knowledge of the Federal Acquisition Regulations (“FAR”) and Uniform Guidance (UG).
Knowledge of and ability to negotiate key contract terms and conditions.
Required QualificationsMINIMUM EDUCATION/EXPERIENCE: Bachelor’s degree plus one year experience in research administration or a related field (e.g. accounting, contracts), or an equivalent combination of education, training and experience.
GradeG10
Salary Range$49,700.00 - $82,100.00 / Annually. The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
QuestionsFor frequently asked questions about the application process, please refer to our External Applicant FAQ.
AccommodationIf you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
Pre-Employment ScreeningAll external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits StatementPersonal
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit:
https://hr.wustl.edu/benefits/
EEO/AA StatementWashington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Diversity StatementWashington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
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Position SummaryThe Office of Sponsored Research Services provides mission-critical support and risk management to the University’s research enterprise. The SUBS Grant Analyst (GA) enforces compliance and provides expert advice and training to faculty and administrators related to internal University/School and external agency procedures and policies related to research administration. Contracting responsibilities are University-wide and include preparing, negotiating and administering outgoing subagreements for sponsored research activities. Under the supervision of the Manager, the SUBS GA will review, process and negotiate subawards in the SUBSystem for both Danforth Campus and the School of Medicine.
Job DescriptionPrimary Duties and Responsibilities
Prepares, reviews and negotiates outgoing subagreements. Includes but is not limited to:
Maintains up-to-date knowledge of the regulatory and legal framework and vast compliance rules affecting sponsored research agreements.
Provides detail-oriented review of SUBSystem required items while providing expert guidance and enforcing compliance with university, school and external agency policies related to outgoing subawards.
Analyzes sponsored research awards received from external funding agencies for required flow down terms, and active assurances (animals, humans, conflict of interest, etc.) to prepare appropriate outgoing subaward agreements.
Manages workload using status transparency for prioritization. Ensures accurate and timely submission of all subawards to OSRS Signing Official for approval.
Administers and manages the SUBS template portfolio of attachments, institutional database and internal process documents.
Exercises sound judgment regarding financial information to accurately create and approve supplier contracts (formerly purchase orders) and supplier contract amendments in the university financial system (Workday) for subrecipient funding encumbrances.
Provides expert advice and training to university research administrators and faculty on research administration processes and policies.
Manages FFATA reporting using SUBSystem FFATA reports and fsrs.gov.
Prepares weekly status report of SUBS teamwork load to facilitate prioritization and necessary follow-up of workload for Subagreements.
Assists Manager with special projects and performs other tasks as assigned.
Preferred Qualifications
Experience with sponsored research administration in a large university environment.
Experience with accounting principles, federal and non-federal pre and post-award policies and university allowable cost principles.
Strong organizational skills and ability to set priorities.
Capacity to develop and maintain good professional relations with personnel at the university and collaborating institutions.
Strong orientation toward customer service and diplomacy.
Critical thinking and analysis skills.
Negotiation skills.
Hands-on proficiency with Microsoft Suite (e.g. Outlook, Word, Excel).
Detail oriented.
Effective oral and written communication skills.
Ability to work independently and with a team.
Judgment to know when to seek consultation with supervisor(s).
Knowledge of university’s organization, policies/procedures.
Knowledge of the Federal Acquisition Regulations (“FAR”) and Uniform Guidance (UG).
Knowledge of and ability to negotiate key contract terms and conditions.
Required QualificationsMINIMUM EDUCATION/EXPERIENCE: Bachelor’s degree plus one year experience in research administration or a related field (e.g. accounting, contracts), or an equivalent combination of education, training and experience.
GradeG10
Salary Range$49,700.00 - $82,100.00 / Annually. The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
QuestionsFor frequently asked questions about the application process, please refer to our External Applicant FAQ.
AccommodationIf you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
Pre-Employment ScreeningAll external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits StatementPersonal
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit:
https://hr.wustl.edu/benefits/
EEO/AA StatementWashington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Diversity StatementWashington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
#J-18808-Ljbffr