Easterly Government Properties
Office Manager & Executive Assistant
Easterly Government Properties, Washington, District of Columbia, us, 20022
Description
Organization Background
Based in Washington, DC, Easterly Government Properties, Inc. is a publicly traded Real Estate Investment Trust (REIT) focused primarily on the acquisition, development and management of Class A commercial properties that are leased to U.S. Government agencies that serve essential functions.
About the Position
The firm seeks an energetic, organized, and highly motivated individual with at least three to five years of professional experience to assist the team with a broad range of responsibilities, including, but not limited to (i) management of office operations, (ii) Executive administrative support, (iii) support of management's public and investor relations activities, and (iv) other general functions that help contribute to the productivity of the organization.
The ideal individual will be a self-starter and have the ability to exercise good judgment in a variety of situations, with strong administrative, organizational, written and verbal communication skills, and the ability to maintain an effective balance among multiple priorities with a tenacity for meeting deadlines.
The company does have a hybrid work option however, this role will require the individual to remain flexible for the in-person demands of the position. This position will also occasionally require work outside of core business hours to meet the demands of a fast-paced and dynamic organization.
Responsibilities include, but are not limited to:
General Office Responsibilities
Manage telephone calls, inquiries, and requestsMaintain office inventory and order office and kitchen supplies when neededCoordinate recurring maintenance with vendors for kitchen equipmentMaintain physical appearance and organization of the officeOpen, sort, and distribute incoming correspondence to appropriate departmentsDeposit checks on behalf of the accounting teamPlan multiple company events such as holiday parties, office activities, and volunteer outingsManage file system for both electronic and hardcopy documentsMaintain vendor relationshipsInterface with building management to maintain the Company's current office spaceHelp coordinate new hire onboarding and introductionsAssist Executive team with the planning and coordination of quarterly Board meetings and events; including materials, venues, catering, and member communicationAct as main point of contact with corporate offices in Beverly, MA and San Diego, CA
Administrative Support
Coordinate travel and accommodations in a consistent and proactive mannerMaintain calendar for senior team membersCoordinate and make preparations for meetingsCompile documents for meetings requiring travelAllocate and review monthly corporate credit card account activityAssist with management team's expense reportsPotentially asked to serve as a Notary for the office, either through an existing certification, or through a future certification the Company is willing to sponsor
Public Relations and Investor Relations Support
Assist the head of Investor Relations with the coordination of the Company's external public and investor relations activitiesAssemble conference materials and background research for executive teamAssist in the printing and production of investor presentationsAssist with planning and travel logistics as it relates to investor meetings and/or conferencesMake periodic basic updates to the Company's website
Qualifications
Bachelor's degree with demonstrated academic achievement in English or Business preferredAt least 3-5 years of relevant experience (preferably in executive support)Strong organizational skills and the ability to perform and prioritize multiple tasks with a high attention to detailExcellent written and verbal communication skillsExperience in event planning and/or travel coordination preferredEmotional maturity and effective interpersonal skillsEffective problem-solving skills and sound judgementStrong Microsoft Office Suite skillsA self-starter with the tenacity toward meeting deadlines, with a strong sense of urgency and good self-management disciplineA mature, confident team player who adapts to change and remains calm under pressureMost importantly, candidates must have strong ethical character, be intellectually curious, and have a sense of humorThe base pay range for this role is between $80,000 to $90,000, and your base pay will depend on your skills, experience and training, knowledge, licensure and certifications, and other business and organizational needs.
An Equal Opportunity Employer
Organization Background
Based in Washington, DC, Easterly Government Properties, Inc. is a publicly traded Real Estate Investment Trust (REIT) focused primarily on the acquisition, development and management of Class A commercial properties that are leased to U.S. Government agencies that serve essential functions.
About the Position
The firm seeks an energetic, organized, and highly motivated individual with at least three to five years of professional experience to assist the team with a broad range of responsibilities, including, but not limited to (i) management of office operations, (ii) Executive administrative support, (iii) support of management's public and investor relations activities, and (iv) other general functions that help contribute to the productivity of the organization.
The ideal individual will be a self-starter and have the ability to exercise good judgment in a variety of situations, with strong administrative, organizational, written and verbal communication skills, and the ability to maintain an effective balance among multiple priorities with a tenacity for meeting deadlines.
The company does have a hybrid work option however, this role will require the individual to remain flexible for the in-person demands of the position. This position will also occasionally require work outside of core business hours to meet the demands of a fast-paced and dynamic organization.
Responsibilities include, but are not limited to:
General Office Responsibilities
Manage telephone calls, inquiries, and requestsMaintain office inventory and order office and kitchen supplies when neededCoordinate recurring maintenance with vendors for kitchen equipmentMaintain physical appearance and organization of the officeOpen, sort, and distribute incoming correspondence to appropriate departmentsDeposit checks on behalf of the accounting teamPlan multiple company events such as holiday parties, office activities, and volunteer outingsManage file system for both electronic and hardcopy documentsMaintain vendor relationshipsInterface with building management to maintain the Company's current office spaceHelp coordinate new hire onboarding and introductionsAssist Executive team with the planning and coordination of quarterly Board meetings and events; including materials, venues, catering, and member communicationAct as main point of contact with corporate offices in Beverly, MA and San Diego, CA
Administrative Support
Coordinate travel and accommodations in a consistent and proactive mannerMaintain calendar for senior team membersCoordinate and make preparations for meetingsCompile documents for meetings requiring travelAllocate and review monthly corporate credit card account activityAssist with management team's expense reportsPotentially asked to serve as a Notary for the office, either through an existing certification, or through a future certification the Company is willing to sponsor
Public Relations and Investor Relations Support
Assist the head of Investor Relations with the coordination of the Company's external public and investor relations activitiesAssemble conference materials and background research for executive teamAssist in the printing and production of investor presentationsAssist with planning and travel logistics as it relates to investor meetings and/or conferencesMake periodic basic updates to the Company's website
Qualifications
Bachelor's degree with demonstrated academic achievement in English or Business preferredAt least 3-5 years of relevant experience (preferably in executive support)Strong organizational skills and the ability to perform and prioritize multiple tasks with a high attention to detailExcellent written and verbal communication skillsExperience in event planning and/or travel coordination preferredEmotional maturity and effective interpersonal skillsEffective problem-solving skills and sound judgementStrong Microsoft Office Suite skillsA self-starter with the tenacity toward meeting deadlines, with a strong sense of urgency and good self-management disciplineA mature, confident team player who adapts to change and remains calm under pressureMost importantly, candidates must have strong ethical character, be intellectually curious, and have a sense of humorThe base pay range for this role is between $80,000 to $90,000, and your base pay will depend on your skills, experience and training, knowledge, licensure and certifications, and other business and organizational needs.
An Equal Opportunity Employer