Legal Secretary

Description/Job SummaryThe Assistant (Legal Secretary) is responsible for providing support for assigned attorneys and/or senior management performing a variety of legal secretarial and administrative duties.Responsibilities/DutiesAnswer multiple phone lines; screen and direct calls them as appropriateMaintain calendars, schedule meetings, and arrange conference/teleconference callsMake arrangements for travel, transportation, and accommodations via Internet and/or through the Firm’s travel departmentProcess expenses through Firm expense application (Chrome River)Prepare attorney diaries through Firm diary application (Intapp)Utilize various office machines to transmit data, print, duplicate, fax, and PDFCreate and maintain attorney files using alphanumeric systemsCoordinate with Conference Services when scheduling meetings for room reservations, food/beverages, and audio/visual equipment needsPrepare and process client bills, working closely with Billing departmentCreate, revise and proofread letters and various legal documentsProvide backup coverage for other assistants and receptionistsPerform other duties as assignedQualifications and Experience:Ability to effectively present information verbally and in writingAbility to type 50+ wpm; skilled typing ability and knowledge of personal computers, software, and related applicationsProficiency in Microsoft Word and ExcelBasic math skills: addition, subtraction, multiplication, divisionStrong attention to detailMust be able to work collaboratively in a team environmentAbility to use diplomacy and discretion in relaying informationCan organize, prioritize, plan, and multi-task work activities, with the ability to effectively meet deadlines in a high-pressure environment1 to 2 years of administrative experience in an office or professional services settingHigh School diploma or GED equivalent required; 4-year degree preferred

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