TRC Companies
Document Specialist - Land & Right of Way - Houston, Tx.
TRC Companies, Houston, Texas, United States, 77246
About Us:
Groundbreaker. Game changer. Pioneer.TRC has long set the bar for clients who require more than just engineering, combining science with the latest technology to devise innovative solutions that stand the test of time. From pipelines to power plants, roadways to reservoirs, schoolyards to security solutions, clients look to TRC for breakthrough thinking backed by the innovative follow-through of an industry leader.TRC's professionals work with a broad range of commercial, industrial and government clients and the communities they serve. We deliver breakthrough solutions that address local needs -- so our clients can better succeed in an ever-changing world.Working at TRC means tackling interesting, meaningful projects. We pride ourselves on our collaborative spirit, entrepreneurial zeal and agile corporate structure. We recognize that the expertise of our staff is our strongest asset, so we generously reward employees for successful performance and invest in their careers through training and the development of new skills and certifications.Responsibilities:This position is responsible for the data entry, ROW documentation and ROW administration activities as required by the approved ROW Procedure; adheres to project ROW policies, guidelines, and procedures and is responsible to meet project timeliness and objectives. This position reports to the Document Supervisor or the ROW Manager/Supervisor should the Document Supervisor not be included in the organization. This position will work in close cooperation with both title and land agents.Essential Duties and ResponsibilitiesMaintain the ROW records filing system including document control, file index and content record- utilizing both digital and paper filing systemsPerform data entry for ROW records and activitiesPrepare various project communications / project easements and/or related documents and review all documents for correctnessRun / Print reports from the database as required by the project managementException Reporting - Run database reports, identifying any conflicting data and elevating for correctionMay support data compilation from public sources for project startup activitiesCreate documents, preferably by mail merge, and review for accuracy prior to transmittal to the projectReview of acquired easements for submission to supervisor for approval prior to recordingReview of all document and contact efforts before file is transmitted for any outside legal reviewPrepare project mailings, and support any ongoing mailing supportMay assist in project wide landowner notification callsSupport project team with any scheduling / meeting planning / meeting deliverablesSupport project team-s employee onboarding efforts - time/expense orientation, TRC Systems orientationAdhere to project Safety / Quality / Sustainability Plan
Qualifications:Education:Some college, or a minimum of two years- experience as a document specialist or related right of way position
Licenses, Certifications, Credentials, or Other Requirements:Must have valid driver-s license
Professional Experience:Skills -- Technical:Two years' experience as a document specialist or a related ROW positionLand Database Experience (GeoAmps, Flairdocs, etc.)Proficient in PC operation, including spreadsheet and word processing. Experience in database program operations is a plusAbility to demonstrate initiative and assertiveness, the ability to plan and manage their work in an efficient manner, and the ability to work well under stress and time pressuresStrong general office skills - including office equipment (Copy machines, scanner, shredder, Phone system), and file managementAbility to recommend changes to assure quality document generationShould be knowledgeable in the methods and techniques for performing Land Services activities. Should possess competent knowledge and skills in land description and terminology, and ROW document analysisPractical experience in the application, modification and adaptation of standards, techniques and procedures for ROW documentsCalculations - ability to complete and understand valuation calculations, using Microsoft excelAble to learn new computer programs quickly, as required
Skills -- Communication:Must be detail-oriented and have excellent oral and written communication skills (Phone Etiquette, Spelling, Grammar, Personal Interaction)Able to interact and communicate professionally with various levels of both project team and client team members
Skills -- People:Physical, Environmental, and Mental Requirements:
The employee must be able to lift and/or move up to 35 pounds. Employee is expected to use good judgment when lifting or moving office supplies and/or furniture and to seek assistance or wear back support appliances when appropriateSpecific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus in use of computer monitor and other manual, task-related functionsWhile performing the duties of this job, the employee is required to sit, use hands and fingers, to handle, or feel objects, tools, controls. Reach with hands and arms, hear and talk. The employee is required to stand, walk, stoop, kneel or crouchEmployee should be capable of standing for extended periods of time at office workstations / equipment
Benefits * :
TRC offers a competitive benefit package consisting of:Medical, dental, vision, and disability insurance.401k package that includes both traditional and Roth IRA options and Company match.Paid time off contingent upon full time or part time status and level of seniority (ranging from 15 to 25 days per year).All full-time employees enjoy a minimum of 8 Paid Holidays per year.TRC ensures that all employees, including those that work part-time, receive paid sick, family, and disability leave in accordance with the laws of their state of residence.*These benefits are applicable to US employees depending on their employment status (full time, part time, or temporary). TRC offers jurisdiction specific benefit packages for International and Puerto Rico employees.Compensation : In accordance with local law, the below salary range is applicable for the job and location associated with this requisition. Compensation will vary based upon experience, education, skill level, geographical location, and other compensable factors.Other Compensation:
Employee may be eligible for participation in the Companys annual Discretionary Bonus Program which is contingent on Company, Business Segment, and Individual performance against Key Performance Indicators which vary by year and employee.Disclaimers:TRC is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by applicable law. All employment decisions are made based on qualifications, merit, and business needs. We celebrate diversity and are committed to creating an inclusive environment for all employees.The complete job description and application are available on TRCs career site.TRC accepts applications for this position on an ongoing, rolling basis and reserves the right to cancel this posting at any time.
Groundbreaker. Game changer. Pioneer.TRC has long set the bar for clients who require more than just engineering, combining science with the latest technology to devise innovative solutions that stand the test of time. From pipelines to power plants, roadways to reservoirs, schoolyards to security solutions, clients look to TRC for breakthrough thinking backed by the innovative follow-through of an industry leader.TRC's professionals work with a broad range of commercial, industrial and government clients and the communities they serve. We deliver breakthrough solutions that address local needs -- so our clients can better succeed in an ever-changing world.Working at TRC means tackling interesting, meaningful projects. We pride ourselves on our collaborative spirit, entrepreneurial zeal and agile corporate structure. We recognize that the expertise of our staff is our strongest asset, so we generously reward employees for successful performance and invest in their careers through training and the development of new skills and certifications.Responsibilities:This position is responsible for the data entry, ROW documentation and ROW administration activities as required by the approved ROW Procedure; adheres to project ROW policies, guidelines, and procedures and is responsible to meet project timeliness and objectives. This position reports to the Document Supervisor or the ROW Manager/Supervisor should the Document Supervisor not be included in the organization. This position will work in close cooperation with both title and land agents.Essential Duties and ResponsibilitiesMaintain the ROW records filing system including document control, file index and content record- utilizing both digital and paper filing systemsPerform data entry for ROW records and activitiesPrepare various project communications / project easements and/or related documents and review all documents for correctnessRun / Print reports from the database as required by the project managementException Reporting - Run database reports, identifying any conflicting data and elevating for correctionMay support data compilation from public sources for project startup activitiesCreate documents, preferably by mail merge, and review for accuracy prior to transmittal to the projectReview of acquired easements for submission to supervisor for approval prior to recordingReview of all document and contact efforts before file is transmitted for any outside legal reviewPrepare project mailings, and support any ongoing mailing supportMay assist in project wide landowner notification callsSupport project team with any scheduling / meeting planning / meeting deliverablesSupport project team-s employee onboarding efforts - time/expense orientation, TRC Systems orientationAdhere to project Safety / Quality / Sustainability Plan
Qualifications:Education:Some college, or a minimum of two years- experience as a document specialist or related right of way position
Licenses, Certifications, Credentials, or Other Requirements:Must have valid driver-s license
Professional Experience:Skills -- Technical:Two years' experience as a document specialist or a related ROW positionLand Database Experience (GeoAmps, Flairdocs, etc.)Proficient in PC operation, including spreadsheet and word processing. Experience in database program operations is a plusAbility to demonstrate initiative and assertiveness, the ability to plan and manage their work in an efficient manner, and the ability to work well under stress and time pressuresStrong general office skills - including office equipment (Copy machines, scanner, shredder, Phone system), and file managementAbility to recommend changes to assure quality document generationShould be knowledgeable in the methods and techniques for performing Land Services activities. Should possess competent knowledge and skills in land description and terminology, and ROW document analysisPractical experience in the application, modification and adaptation of standards, techniques and procedures for ROW documentsCalculations - ability to complete and understand valuation calculations, using Microsoft excelAble to learn new computer programs quickly, as required
Skills -- Communication:Must be detail-oriented and have excellent oral and written communication skills (Phone Etiquette, Spelling, Grammar, Personal Interaction)Able to interact and communicate professionally with various levels of both project team and client team members
Skills -- People:Physical, Environmental, and Mental Requirements:
The employee must be able to lift and/or move up to 35 pounds. Employee is expected to use good judgment when lifting or moving office supplies and/or furniture and to seek assistance or wear back support appliances when appropriateSpecific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus in use of computer monitor and other manual, task-related functionsWhile performing the duties of this job, the employee is required to sit, use hands and fingers, to handle, or feel objects, tools, controls. Reach with hands and arms, hear and talk. The employee is required to stand, walk, stoop, kneel or crouchEmployee should be capable of standing for extended periods of time at office workstations / equipment
Benefits * :
TRC offers a competitive benefit package consisting of:Medical, dental, vision, and disability insurance.401k package that includes both traditional and Roth IRA options and Company match.Paid time off contingent upon full time or part time status and level of seniority (ranging from 15 to 25 days per year).All full-time employees enjoy a minimum of 8 Paid Holidays per year.TRC ensures that all employees, including those that work part-time, receive paid sick, family, and disability leave in accordance with the laws of their state of residence.*These benefits are applicable to US employees depending on their employment status (full time, part time, or temporary). TRC offers jurisdiction specific benefit packages for International and Puerto Rico employees.Compensation : In accordance with local law, the below salary range is applicable for the job and location associated with this requisition. Compensation will vary based upon experience, education, skill level, geographical location, and other compensable factors.Other Compensation:
Employee may be eligible for participation in the Companys annual Discretionary Bonus Program which is contingent on Company, Business Segment, and Individual performance against Key Performance Indicators which vary by year and employee.Disclaimers:TRC is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by applicable law. All employment decisions are made based on qualifications, merit, and business needs. We celebrate diversity and are committed to creating an inclusive environment for all employees.The complete job description and application are available on TRCs career site.TRC accepts applications for this position on an ongoing, rolling basis and reserves the right to cancel this posting at any time.