Executive Assistant

Manage calendars, schedule appointments and make decisions accordingly.Schedule and coordinate internal meetings, prepare agendas and notices, assemble/populate meeting materials and distribute.Organize events, meetings or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speaks and controlling event budgets.Field phone calls and voicemails and respond to messages and relay messages accordingly.Develop and/or proofread communications such as internal memos, presentations and project related correspondence and materials.Partner closely with other admins and internal stakeholders to ensure timely provision of informational materials relevant to meetings.Manage and travel arrangements and proactively coordinate the pre-planning of trips, including arranging appropriate passports, COVID testing, visas, lodgings, transportation and meeting rooms as necessary.Proactively communicate any changes to itinerary as needed.Reconcile corporate credit cards and prepare and submit expenses.Perform other duties as assigned.Qualifications:

At least 3 years of proven experience as an executive assistant or similar role.The ideal candidate is proactive, exceptionally detail-orientated, and equipped with outstanding communication and organizational skills.Proficient working within Microsoft Office Suite (Outlook, PowerPoint, Word).Excellent time management skills with proven ability to meet deadlines.Excellent verbal and written communication.Ability to maintain confidentiality and operate with discretion in handling sensitive information.Demonstrated ability to be part of a collaborative team!