San Francisco Public Utilities Commission
Junior Management Assistant (1840) - Multiple Departments Citywide (C00194)
San Francisco Public Utilities Commission, San Francisco, California, United States, 94199
Junior Management Assistant (1840) - Multiple Departments Citywide (C00194)
Are you interested in supporting City departments problem-solve key City services like homelessness, environmental sustainability, transportation, green spaces, or public safety? If you are passionate about making a difference at the local level, are a curious and open thinker, and enjoy managing and administering things, this job may be the right fit. The City and County of San Francisco is looking to hire multiple management assistants to be part of the City workforce of nearly 40,000 staff and growing. This is a unique opportunity to get direct insights into how San Francisco’s $14 billion budget is used to provide high-quality services for residents, workers, and visitors. We are looking for candidates with a passion for public service. In addition to establishing a career with purpose and opportunity for professional growth, the City offers excellent benefits that include: competitive salaries; medical, dental, and vision insurance; defined benefit retirement plan; deferred compensation plan; long-term disability insurance; life insurance; and a generous paid time off package. Junior Management Assistants perform general administrative and/or management functions with rotating assignments. The essential functions of the job include: performing administrative and/or management functions in the areas of operations, budget, contract/grant development, and/or office management/support services; assisting in the preparation of fiscal reports; assisting in developing, managing, and implementing a competitive bid process; managing offices and coordinating clerical and technical support activities; preparing agenda items, attending department meetings, and/or making presentations; gathering, compiling and analyzing data, and preparing reports; assisting in developing and recommending changes to rules, regulations, policies, and procedures; assisting in the analyses of programs, proposals and projects. This class may supervise and evaluate clerical and technical support staff. JUNIOR MANAGEMENT ASSISTANT POSITION AND JOB RESPONSIBILITIES
Performs administrative and/or management functions in the areas of operations, budget, contract/grant development and/or office management/support services by planning, coordinating, supervising and/or evaluating the activities of assigned staff in order to accomplish departmental goals. Assists in the preparation of fiscal reports by monitoring expenditures and maintaining budget within the organizational goals and projections; reconciling accounts, performing financial analysis, gathering information, and preparing reports in order to ensure compliance with City and departmental policies, rules, and regulations. Assists in developing, managing, and implementing a competitive bid process by identifying needs, establishing contractual relationships, preparing requests for proposals, consulting with compliance officers in monitoring contracts and/or agreements, reviewing and amending contract documents prepared by contractors/vendors to verify specifications meet departmental requirements. Manages office and coordinates clerical & technical support activities by assigning and evaluating a variety of clerical/administrative functions. Prepares agenda items, attends department meetings, and/or makes presentations at various types of business meetings. May supervise and evaluate clerical and technical support staff by delegating and reviewing work assignments, counseling, and assisting on performance evaluations. Gathers, compiles, analyze data and prepares reports using database programs, spreadsheets, various word processing applications, and statistical techniques. Assists in the development and recommends changes to rules, regulations, policies and procedures. Assists in the analyses of programs, proposals & projects by researching and reviewing related information. How to qualify
Education: Possession of a baccalaureate degree from an accredited college or university. Substitution:
Qualifying experience performing professional-level administrative duties in functional areas such as: program/office/operations management, budget development and/or administration, or contract/grant administration may substitute for the required education on a year-for-year basis. Verification of Education and Experience Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. SELECTION PROCEDURE After application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process. Additional Information Regarding Employment with the City and County of San Francisco The City and County of San Francisco encourages women, minorities, and persons with disabilities to apply.
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Are you interested in supporting City departments problem-solve key City services like homelessness, environmental sustainability, transportation, green spaces, or public safety? If you are passionate about making a difference at the local level, are a curious and open thinker, and enjoy managing and administering things, this job may be the right fit. The City and County of San Francisco is looking to hire multiple management assistants to be part of the City workforce of nearly 40,000 staff and growing. This is a unique opportunity to get direct insights into how San Francisco’s $14 billion budget is used to provide high-quality services for residents, workers, and visitors. We are looking for candidates with a passion for public service. In addition to establishing a career with purpose and opportunity for professional growth, the City offers excellent benefits that include: competitive salaries; medical, dental, and vision insurance; defined benefit retirement plan; deferred compensation plan; long-term disability insurance; life insurance; and a generous paid time off package. Junior Management Assistants perform general administrative and/or management functions with rotating assignments. The essential functions of the job include: performing administrative and/or management functions in the areas of operations, budget, contract/grant development, and/or office management/support services; assisting in the preparation of fiscal reports; assisting in developing, managing, and implementing a competitive bid process; managing offices and coordinating clerical and technical support activities; preparing agenda items, attending department meetings, and/or making presentations; gathering, compiling and analyzing data, and preparing reports; assisting in developing and recommending changes to rules, regulations, policies, and procedures; assisting in the analyses of programs, proposals and projects. This class may supervise and evaluate clerical and technical support staff. JUNIOR MANAGEMENT ASSISTANT POSITION AND JOB RESPONSIBILITIES
Performs administrative and/or management functions in the areas of operations, budget, contract/grant development and/or office management/support services by planning, coordinating, supervising and/or evaluating the activities of assigned staff in order to accomplish departmental goals. Assists in the preparation of fiscal reports by monitoring expenditures and maintaining budget within the organizational goals and projections; reconciling accounts, performing financial analysis, gathering information, and preparing reports in order to ensure compliance with City and departmental policies, rules, and regulations. Assists in developing, managing, and implementing a competitive bid process by identifying needs, establishing contractual relationships, preparing requests for proposals, consulting with compliance officers in monitoring contracts and/or agreements, reviewing and amending contract documents prepared by contractors/vendors to verify specifications meet departmental requirements. Manages office and coordinates clerical & technical support activities by assigning and evaluating a variety of clerical/administrative functions. Prepares agenda items, attends department meetings, and/or makes presentations at various types of business meetings. May supervise and evaluate clerical and technical support staff by delegating and reviewing work assignments, counseling, and assisting on performance evaluations. Gathers, compiles, analyze data and prepares reports using database programs, spreadsheets, various word processing applications, and statistical techniques. Assists in the development and recommends changes to rules, regulations, policies and procedures. Assists in the analyses of programs, proposals & projects by researching and reviewing related information. How to qualify
Education: Possession of a baccalaureate degree from an accredited college or university. Substitution:
Qualifying experience performing professional-level administrative duties in functional areas such as: program/office/operations management, budget development and/or administration, or contract/grant administration may substitute for the required education on a year-for-year basis. Verification of Education and Experience Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. SELECTION PROCEDURE After application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process. Additional Information Regarding Employment with the City and County of San Francisco The City and County of San Francisco encourages women, minorities, and persons with disabilities to apply.
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