Executive Assistant

Annual salary range = $62,500 - $75,000Qualifications/Education/Experience:+ + Bachelors degree in Business Administration, or related field highly preferred. Associates degree with relevant experience and training may be accepted. If you do not have a Degree and feel your relevant experience qualifies you for the position, we encourage you to apply.+ + Experience with project management highly preferred.+ + Requires a minimum of three to five years related experience.+ + Must have advanced technical skills along with excellent communication, time management and customer service skills.+ + Must be proficient in Microsoft Office products including Publisher, Excel and Word.+ + Must be highly confidential and have excellent organizational skills.Responsibilities:+ Board Liaison:+ Prepares and maintains board calendars, agendas, and documentation.+ Assists in scheduling and planning special board events+ Utilizes electronic Board portal for efficient communications+ Prepares and takes minutes for all Board and Committee meetings.+ Tracks Board terms and attendance.+ Contract Coordinator+ Maintains contract database and notifies leaders of upcoming contract renewals and expiration's.+ Tracks signatory for contract execution+ Tracks needed documentation for contract signings and renewals.+ Assists with AG filings as needed (vendor responsibility, offering plan, etc)+ CON Coordinator+ Responsible for CON coordination and submission+ Works with leaders to ensure timely communication and completion+ Updates grants gateway and CON system pre-qualification status+ Executive Assistant to the CEO+ Greets visitors, employees, volunteers and residents in a courteous manner ensuring proper and effective individual treatment.+ + Refers requests for information to appropriate administrative staff or handles such requests personally.+ + Schedules appointments, makes travel arrangements, coordinates special functions and maintains a working schedule/follow-up file for tasks and correspondence .+ + Receives, opens, dates and distributes regular and in-house mail, not marked personal and/or confidential, for the President/Chief Executive Officer.+ + Independently writes correspondence as requested .+ + Transcribes correspondence, takes dictation, takes minutes at meetings, and completes forms and reports as requested.+ + Copies and distributes documents as requested or arranges for others to do so. Transmits documents by Fax machine and Email.+ + Arranges meetings, assures meeting notices are provided on a timely basis and prepares agendas and materials for meetings of the Boards of Directors and their committees. Arranges for refreshments or light meals as requested.+ + Maintains a central filing system and file archival in a neat and orderly fashion assuring proper storage and security of confidential information. Maintains a current index to these files.+ + Schedules and reserves the Board/Conference Room for meetings. Schedules copier maintenance and requests supplies for the board room kitchen area.+ + Performs other duties as assigned.