Simmons University
Clinical Placement Specialist
Simmons University, Boston, Massachusetts, us, 02298
Clinical Placement SpecialistABOUT SIMMONS
Located in Boston’s historic Fenway area, Simmons has a strong tradition of empowering women and challenging traditional gender roles. Simmons University was one of the first higher education institutions to prepare women to become leaders and has evolved to become a university offering a women’s undergraduate program and graduate programs open to all.
You’re joining our community at an especially exciting time as one of our strategic goals is to become the most inclusive campus in New England. You’ll find that people who work here are truly committed to our mission of preparing students to become champions of social justice and leaders in their professions and their communities. This commitment and pride make for a dynamic workplace. Simmons University is committed to inclusive excellence in all aspects of an individual’s community experience.
As a university committed to diversity, equity, and inclusion, Simmons encourages applications from all under-represented groups. Simmons is committed to creating, developing, promoting, and enhancing inclusive hiring practices–at all levels, for all positions–ensuring diverse talent pools and the delivery of a consistent positive candidate experience. Simmons is an equal opportunity employer and is committed to continuing to develop a more diverse faculty, staff, student body, and curriculum.
JOB SUMMARY
Reporting to the School of Nursing (SON) Director of Pre-Licensure Nursing Clinical Education, the Clinical Placement Specialist will facilitate the student clinical placement process for the pre-licensure nursing programs and other programs as assigned by completing functions that achieve the safe and compliant placement of students at specific clinical sites.
This position requires strong interpersonal skills and judgment to facilitate collaboration and communication among Nursing faculty, staff, students, and other stakeholders. The ability to handle sensitive information when necessary is also a key part of this role.
The ideal candidate will foster mutual respect, support Simmons University’s commitment to diversity, practice and promote teamwork, perform independently, maintain confidentiality, demonstrate professional demeanor and presence, adhere to high standards of personal conduct, exhibit flexibility and adaptability, and maintain and enhance professional/job competency.
ESSENTIAL JOB FUNCTIONS
Responsible for the administrative coordination and maintenance of clinical placements with contracted clinical agencies for pre-licensure nursing students and campus-based MSN students.
Communicates with students, clinical faculty, and hospital representatives, to obtain and clarify information to update the database for student placements using the appropriate platform (Excel, Salesforce, Castle Branch, CORE ELMS, etc.).
Ensures that immunization records and other required pre-clinical clearance & credentialing documents for pre-licensure nursing students and campus-based MSN students are in compliance.
Manages clinical placement lists and reports as required by the Director of Pre-Licensure Nursing Education, SON Chair, Director of MSN Clinical Education, faculty, and outside boards and agencies.
Collects and maintains offsite clinical preceptor and adjunct faculty qualification documentation/licensure/forms per MA Board of Nursing and CCNE.
Coordinates the collection of clinical agency evaluations by faculty/student/agency members.
Responsible for the CORI and background check process for clinical students across programs, including liaising with our online partners and clinical partners when there are issues with student background checks.
Assists the Clinical Placement Operations Manager with clinical placement schedule creation for each semester and performs related data entry into necessary databases.
OTHER DUTIES AND RESPONSIBILITIES
In collaboration with the Clinical Placement Operations Manager assists students, SON faculty and communicates with outside clinical agencies (e.g. hospitals, community clinics and health care provider’s offices, etc.) to ensure that all facets of the clinical agency placement process are properly documented and communicated.
Responsible for collecting and organizing required student onboarding information to submit to clinical sites in conjunction with the Clinical Placement Operations Manager.
Attends and presents at student meetings and University-sponsored events.
In conjunction with the Director of Pre-Licensure Nursing Clinical Education and faculty, serves as liaison to the healthcare community explaining, when needed, the role of the pre-licensure nursing student, evaluating appropriateness of clinical sites prior to student placement, and coordinating periodic campus meetings for clinical agency representatives/faculty/students as requested.
Organizes fit testing, flu clinics, preceptor tuition vouchers, and uniform fittings.
Cross-training with the Clinical Placement Operations Manager.
Other duties as assigned.
REQUIRED QUALIFICATIONS
Bachelor’s Degree or equivalent work experience required;
Minimum one year of professional experience required;
Proficient at data entry;
Advanced proficiency with MS Office (Word, Excel and PowerPoint), Google Suite and Adobe;
Excellent verbal and written communication skills;
Exceptional planning and organizational skills;
Ability to take initiative and ownership of projects;
Proven ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy, and tact;
Attention to detail and accuracy.
PREFERRED QUALIFICATIONS
Two to three years of professional experience preferred in an administrative support position with a focus on customer service;
Prior experience in higher education preferred;
Experience with CORE ELMS, Workday, Salesforce, Typhon & Castle Branch preferred.
COMPETENCIES
Written and Verbal Communication
Time Management
Collaboration
Prioritization
Problem Assessment and Problem Solving
Personal Effectiveness/Credibility
Flexibility/Adaptability
Customer Service Orientation
WORK ENVIRONMENT & CONDITIONS/PHYSICAL DEMANDS
Full time position, 40 hours/week, with option to have a hybrid work schedule both on campus and remote;
Potential evening and/or weekend time may be needed several times a year to support special events;
12-month year-round staff position;
Work will take place in an office environment;
Essential physical requirements include typing; and
Physical effort/lifting not required.
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Located in Boston’s historic Fenway area, Simmons has a strong tradition of empowering women and challenging traditional gender roles. Simmons University was one of the first higher education institutions to prepare women to become leaders and has evolved to become a university offering a women’s undergraduate program and graduate programs open to all.
You’re joining our community at an especially exciting time as one of our strategic goals is to become the most inclusive campus in New England. You’ll find that people who work here are truly committed to our mission of preparing students to become champions of social justice and leaders in their professions and their communities. This commitment and pride make for a dynamic workplace. Simmons University is committed to inclusive excellence in all aspects of an individual’s community experience.
As a university committed to diversity, equity, and inclusion, Simmons encourages applications from all under-represented groups. Simmons is committed to creating, developing, promoting, and enhancing inclusive hiring practices–at all levels, for all positions–ensuring diverse talent pools and the delivery of a consistent positive candidate experience. Simmons is an equal opportunity employer and is committed to continuing to develop a more diverse faculty, staff, student body, and curriculum.
JOB SUMMARY
Reporting to the School of Nursing (SON) Director of Pre-Licensure Nursing Clinical Education, the Clinical Placement Specialist will facilitate the student clinical placement process for the pre-licensure nursing programs and other programs as assigned by completing functions that achieve the safe and compliant placement of students at specific clinical sites.
This position requires strong interpersonal skills and judgment to facilitate collaboration and communication among Nursing faculty, staff, students, and other stakeholders. The ability to handle sensitive information when necessary is also a key part of this role.
The ideal candidate will foster mutual respect, support Simmons University’s commitment to diversity, practice and promote teamwork, perform independently, maintain confidentiality, demonstrate professional demeanor and presence, adhere to high standards of personal conduct, exhibit flexibility and adaptability, and maintain and enhance professional/job competency.
ESSENTIAL JOB FUNCTIONS
Responsible for the administrative coordination and maintenance of clinical placements with contracted clinical agencies for pre-licensure nursing students and campus-based MSN students.
Communicates with students, clinical faculty, and hospital representatives, to obtain and clarify information to update the database for student placements using the appropriate platform (Excel, Salesforce, Castle Branch, CORE ELMS, etc.).
Ensures that immunization records and other required pre-clinical clearance & credentialing documents for pre-licensure nursing students and campus-based MSN students are in compliance.
Manages clinical placement lists and reports as required by the Director of Pre-Licensure Nursing Education, SON Chair, Director of MSN Clinical Education, faculty, and outside boards and agencies.
Collects and maintains offsite clinical preceptor and adjunct faculty qualification documentation/licensure/forms per MA Board of Nursing and CCNE.
Coordinates the collection of clinical agency evaluations by faculty/student/agency members.
Responsible for the CORI and background check process for clinical students across programs, including liaising with our online partners and clinical partners when there are issues with student background checks.
Assists the Clinical Placement Operations Manager with clinical placement schedule creation for each semester and performs related data entry into necessary databases.
OTHER DUTIES AND RESPONSIBILITIES
In collaboration with the Clinical Placement Operations Manager assists students, SON faculty and communicates with outside clinical agencies (e.g. hospitals, community clinics and health care provider’s offices, etc.) to ensure that all facets of the clinical agency placement process are properly documented and communicated.
Responsible for collecting and organizing required student onboarding information to submit to clinical sites in conjunction with the Clinical Placement Operations Manager.
Attends and presents at student meetings and University-sponsored events.
In conjunction with the Director of Pre-Licensure Nursing Clinical Education and faculty, serves as liaison to the healthcare community explaining, when needed, the role of the pre-licensure nursing student, evaluating appropriateness of clinical sites prior to student placement, and coordinating periodic campus meetings for clinical agency representatives/faculty/students as requested.
Organizes fit testing, flu clinics, preceptor tuition vouchers, and uniform fittings.
Cross-training with the Clinical Placement Operations Manager.
Other duties as assigned.
REQUIRED QUALIFICATIONS
Bachelor’s Degree or equivalent work experience required;
Minimum one year of professional experience required;
Proficient at data entry;
Advanced proficiency with MS Office (Word, Excel and PowerPoint), Google Suite and Adobe;
Excellent verbal and written communication skills;
Exceptional planning and organizational skills;
Ability to take initiative and ownership of projects;
Proven ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy, and tact;
Attention to detail and accuracy.
PREFERRED QUALIFICATIONS
Two to three years of professional experience preferred in an administrative support position with a focus on customer service;
Prior experience in higher education preferred;
Experience with CORE ELMS, Workday, Salesforce, Typhon & Castle Branch preferred.
COMPETENCIES
Written and Verbal Communication
Time Management
Collaboration
Prioritization
Problem Assessment and Problem Solving
Personal Effectiveness/Credibility
Flexibility/Adaptability
Customer Service Orientation
WORK ENVIRONMENT & CONDITIONS/PHYSICAL DEMANDS
Full time position, 40 hours/week, with option to have a hybrid work schedule both on campus and remote;
Potential evening and/or weekend time may be needed several times a year to support special events;
12-month year-round staff position;
Work will take place in an office environment;
Essential physical requirements include typing; and
Physical effort/lifting not required.
#J-18808-Ljbffr