TRIO
Executive Assistant
TRIO, Boston, Massachusetts, us, 02298
From three brands to one vision.Edison Energy, and affiliated companies Alfa Energy and Altenex Energy, recently united under one new global name and brand - Trio. Trio provides integrated strategy and implementation services – in sustainability, renewables, energy procurement, conventional supply, energy optimization and transportation electrification – to help the world’s largest organizations meet their strategic, financial, and sustainability goals.In October 2022, Alfa Energy, which began operations in the UK in 1995 and later expanded into a number of countries in Europe, joined the Edison Energy group in order to provide integrated sustainability and energy advisory services to clients across North America and Europe.We made the decision to unify under a single global name and brand as a way to accelerate the company’s approach to serving clients by providing you with a set of integrated sustainability and energy offerings across diverse sectors and geographies.With our new name and brand, we look forward to continuing our progress towards fulfilling our strategic vision and purpose - to guide the world’s largest businesses at every step of their decarbonization journeys.The Trio family of companies are wholly owned subsidiaries of Edison International (NYSE: EIX).Position Overview:
The Executive Assistant will support executives and teams throughout the organization. This position will work primarily with the Global Energy Advisory and Sustainability Teams on the development and execution of initiatives/events throughout their life cycle. They will provide support in a number of areas including: travel planning, expense reporting, event planning, PowerPoint presentations, office oversight, a variety of administrative tasks and support on special projects.This is a
hybrid
position. Candidates must be willing and able to work two days per week out of our downtown Boston, MA office.Job Responsibilities:
Manages complex and constantly changing calendars, prioritizing meetings based on importance/urgency and taking into consideration the need for preparation and travel time.Helps prepare executives for meetings by proactively updating calendar, booking travel, gathering information.Prepares, maintains, and organizes files, including presentations, correspondence, documents, and other materials.Establishes and maintains key working relationships with individuals both internal and external to the company.Drafts, proofreads, edits, and reformats presentations, spreadsheets, and reports using PowerPoint and Excel.Serves as first point of contact at reception.Works with Business Services team to tag and file electronic executed contracts.Responsible for kitchen supplies and keeping it orderly.Processes expense reports for executives utilizing SAP Concur.Coordinates cross-organizational meetings, All Hands luncheons, and employee recognition.Conducts research and assists with external meetings.Supports sales and marketing organization with business cards, vendor set up, and conference registrations.Deals with highly confidential and sensitive information.Performs multiple, concurrent tasks requiring high attention to detail with minimal supervision.Actively and willingly supports other executive assistants.Assists the Leadership Team members in the office and as assigned.Responsible for all office accounts and managing calendars for senior executives.Qualifications and Skills:
Supporting all levels in the organization including executive level staff.Processing invoices and expense reports.Preparing meeting notices and formal meeting minutes for management.Booking and preparing travel itineraries for multiple people.Strong verbal and written communication skills.Experience using MS Excel, PowerPoint, and Word.Ability to work independently and in a team environment.Must be ready for a fast-paced environment.Ability to follow safety protocols and safe work practices.Strong ethics, leadership, and interpersonal skills required.Education and Experience:
College degree preferred.2-3 years of experience performing administrative functions preferred.Interest in energy as a service.Benefits for Full-Time Employees:
Generous Paid Time Off.National Holiday Pay & Float Holidays.401(k) Employer Matching.Health Benefits: Medical, Dental, Vision.Employer 100% Paid Life Insurance Benefits.Hybrid work schedule.$31.25 - $36.50 an hour
Trio is committed to building a diverse and inclusive workplace. We are a proud Equal Opportunity Employer and will not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status or any other protected status.
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The Executive Assistant will support executives and teams throughout the organization. This position will work primarily with the Global Energy Advisory and Sustainability Teams on the development and execution of initiatives/events throughout their life cycle. They will provide support in a number of areas including: travel planning, expense reporting, event planning, PowerPoint presentations, office oversight, a variety of administrative tasks and support on special projects.This is a
hybrid
position. Candidates must be willing and able to work two days per week out of our downtown Boston, MA office.Job Responsibilities:
Manages complex and constantly changing calendars, prioritizing meetings based on importance/urgency and taking into consideration the need for preparation and travel time.Helps prepare executives for meetings by proactively updating calendar, booking travel, gathering information.Prepares, maintains, and organizes files, including presentations, correspondence, documents, and other materials.Establishes and maintains key working relationships with individuals both internal and external to the company.Drafts, proofreads, edits, and reformats presentations, spreadsheets, and reports using PowerPoint and Excel.Serves as first point of contact at reception.Works with Business Services team to tag and file electronic executed contracts.Responsible for kitchen supplies and keeping it orderly.Processes expense reports for executives utilizing SAP Concur.Coordinates cross-organizational meetings, All Hands luncheons, and employee recognition.Conducts research and assists with external meetings.Supports sales and marketing organization with business cards, vendor set up, and conference registrations.Deals with highly confidential and sensitive information.Performs multiple, concurrent tasks requiring high attention to detail with minimal supervision.Actively and willingly supports other executive assistants.Assists the Leadership Team members in the office and as assigned.Responsible for all office accounts and managing calendars for senior executives.Qualifications and Skills:
Supporting all levels in the organization including executive level staff.Processing invoices and expense reports.Preparing meeting notices and formal meeting minutes for management.Booking and preparing travel itineraries for multiple people.Strong verbal and written communication skills.Experience using MS Excel, PowerPoint, and Word.Ability to work independently and in a team environment.Must be ready for a fast-paced environment.Ability to follow safety protocols and safe work practices.Strong ethics, leadership, and interpersonal skills required.Education and Experience:
College degree preferred.2-3 years of experience performing administrative functions preferred.Interest in energy as a service.Benefits for Full-Time Employees:
Generous Paid Time Off.National Holiday Pay & Float Holidays.401(k) Employer Matching.Health Benefits: Medical, Dental, Vision.Employer 100% Paid Life Insurance Benefits.Hybrid work schedule.$31.25 - $36.50 an hour
Trio is committed to building a diverse and inclusive workplace. We are a proud Equal Opportunity Employer and will not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status or any other protected status.
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