City of Del Mar
Finance Officer
City of Del Mar, Del Mar, California, United States, 92014
The City of Del Mar seeks a Finance Officer with strong leadership and interpersonal skills to join the City of Del Mar Finance Division. The ideal candidate will be a seasoned professional with a desire to lead finance-related special projects and experience in many aspects of municipal finance, including annual budget and audit processes, purchasing, accounting, billing, cash investments, and payroll operations. This position performs specialized accountant-level work in the
day-to-day operations
of the Finance Division, such as preparation and analysis of financial reports, coordination of financial activities for capital projects, assisting with the City’s budget and audit, and review and approval of accounts payables and receivables. Additionally, the incumbent is responsible for leading
special projects , such as cost allocation plan updates, enterprise resource system implementation, and other special projects as assigned. Incumbent must exercise considerable independent judgment and initiative in leading special and day-to-day activities and supervising assigned staff.
GENERAL PURPOSEUnder general direction, supervises accounting staff and performs a wide range of complex professional accounting duties in the analysis, preparation and maintenance of financial records and reports; completes complex and difficult accounting analyses and reports; leads finance-related special projects, and performs related duties as assigned.
DISTINGUISHING CHARACTERISTICSThe Finance Officer is responsible for supervising the work of other accounting employees in the City’s Finance Division in addition to performing diverse and specialized accounting work that is complex and involves significant accountability and decision-making responsibility. Finance Officer is distinguished from any accounting position in that the Finance Officer is a higher-level position that leads finance-related special projects and oversees all aspects of the City’s financial functions in the Finance Manager’s absence.
ESSENTIAL DUTIESProvides day-to-day leadership and works with staff to ensure a high performing, customer service-oriented work environment that supports achieving the Finance Division’s and City’s mission, objectives and values.Plans, organizes, supervises, and evaluates the work of employees responsible for accounts payable and receivable, payroll and benefits processing, utility billing, business licenses, and record keeping.Reconciles cash receipts, revenues and posts amounts to the general ledger.Reconciles and prepares journal entries and bank reconciliations.Prepares quarterly treasurer’s report, financial reports, and other related financial reports that are presented to the City Manager, City Finance Committee, and City Council.Provides financial and budget information to other departments and assists in resolving questions and issues that may arise.Assists with the development of the City’s budget including review and preparation of budget estimates and document production for submittal to the Government Finance Officers Association (GFOA).Coordinates and oversees the internal and external audit of the City’s accounting records, financial statements and special funds conducted by the City’s external auditor.Assists with the development of the City’s Annual Comprehensive Financial Report and document production for submittal to GFOA.Coordinates preparation and review of other required external reports including the Annual Street and Road Report and State Controller’s Report.Calculates GANN appropriations limits, property tax rates and fixed charge assessments for bonded indebtedness and prepares applicable reports.Establishes and maintains internal control procedures and ensures that accounting standards are met.Covers all aspects of the City’s financial functions and covers the role of Finance Manager/Treasurer in that individual’s absence.Conducts research and performs special projects as requested by the Finance Manager/Treasurer and the City Manager.Knowledge of:Principles and practices of general, fund, and governmental accounting including financial statement preparation and methods of financial control and reporting; principles and practices of cost and fixed asset accounting.Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB) and GFOA accounting standards and requirements.Internal control and audit principles and practices;Principles and practices of municipal budgeting;Laws and ordinances relating to the financial administration of public agencies;Public purchasing and contracting principles and practices, including competitive bidding procedures; andPrinciples and practices of effective supervision.Ability to:Operate a computer and spreadsheet software.Obtain sufficient knowledge of all accounting modules, including accounts payable; accounts receivable; utility billing; and payroll.Analyze and make sound recommendations on complex financial data and operations.Plan and evaluate financial programs and make sound recommendations for improvement.Understand, interpret, explain and apply City, state, and federal laws regulating City financial accounting, reporting and record keeping.Develop and implement financial procedures and controls.Perform complicated mathematical calculations and analyses.Prepare clear, concise and comprehensive financial statements, reports and written materials.Exercise sound independent judgment within general policy guidelines.Understand, implement, and apply personnel policies and provisions of Memoranda of Understanding.Establish and maintain effective working relationships with all levels of City management, staff and outside auditors.Training and Experience:Graduation from a recognized four-year college or university with a major in accounting, finance, business administration or a closely related field; andAt least five years of progressively responsible professional accounting experience, preferably in a governmental agency; and two years of supervisory experience, or an equivalent combination of training and experience.PHYSICAL AND MENTAL DEMANDSThe physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical DemandsWhile performing the duties of this class, an employee is regularly required to sit, talk or hear, in person and by telephone; use hands to operate computers and standard office equipment; and reach with hands and arms. The employee is frequently required to walk and stand. Specific vision abilities required by this job include close vision and the ability to adjust focus.
Mental DemandsWhile performing the duties of this class, an employee is regularly required to use written and oral communication skills; read and interpret complex data, information and documents; analyze and solve problems; observe and interpret situations; use math and mathematical reasoning; learn and apply new information or skills; perform highly detailed work on multiple, concurrent tasks; work under intensive deadlines with constant interruptions and interact with City management, staff, outside consultants, and the public.
WORK ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees work under typical office conditions and the noise level is usually quiet.#J-18808-Ljbffr
day-to-day operations
of the Finance Division, such as preparation and analysis of financial reports, coordination of financial activities for capital projects, assisting with the City’s budget and audit, and review and approval of accounts payables and receivables. Additionally, the incumbent is responsible for leading
special projects , such as cost allocation plan updates, enterprise resource system implementation, and other special projects as assigned. Incumbent must exercise considerable independent judgment and initiative in leading special and day-to-day activities and supervising assigned staff.
GENERAL PURPOSEUnder general direction, supervises accounting staff and performs a wide range of complex professional accounting duties in the analysis, preparation and maintenance of financial records and reports; completes complex and difficult accounting analyses and reports; leads finance-related special projects, and performs related duties as assigned.
DISTINGUISHING CHARACTERISTICSThe Finance Officer is responsible for supervising the work of other accounting employees in the City’s Finance Division in addition to performing diverse and specialized accounting work that is complex and involves significant accountability and decision-making responsibility. Finance Officer is distinguished from any accounting position in that the Finance Officer is a higher-level position that leads finance-related special projects and oversees all aspects of the City’s financial functions in the Finance Manager’s absence.
ESSENTIAL DUTIESProvides day-to-day leadership and works with staff to ensure a high performing, customer service-oriented work environment that supports achieving the Finance Division’s and City’s mission, objectives and values.Plans, organizes, supervises, and evaluates the work of employees responsible for accounts payable and receivable, payroll and benefits processing, utility billing, business licenses, and record keeping.Reconciles cash receipts, revenues and posts amounts to the general ledger.Reconciles and prepares journal entries and bank reconciliations.Prepares quarterly treasurer’s report, financial reports, and other related financial reports that are presented to the City Manager, City Finance Committee, and City Council.Provides financial and budget information to other departments and assists in resolving questions and issues that may arise.Assists with the development of the City’s budget including review and preparation of budget estimates and document production for submittal to the Government Finance Officers Association (GFOA).Coordinates and oversees the internal and external audit of the City’s accounting records, financial statements and special funds conducted by the City’s external auditor.Assists with the development of the City’s Annual Comprehensive Financial Report and document production for submittal to GFOA.Coordinates preparation and review of other required external reports including the Annual Street and Road Report and State Controller’s Report.Calculates GANN appropriations limits, property tax rates and fixed charge assessments for bonded indebtedness and prepares applicable reports.Establishes and maintains internal control procedures and ensures that accounting standards are met.Covers all aspects of the City’s financial functions and covers the role of Finance Manager/Treasurer in that individual’s absence.Conducts research and performs special projects as requested by the Finance Manager/Treasurer and the City Manager.Knowledge of:Principles and practices of general, fund, and governmental accounting including financial statement preparation and methods of financial control and reporting; principles and practices of cost and fixed asset accounting.Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB) and GFOA accounting standards and requirements.Internal control and audit principles and practices;Principles and practices of municipal budgeting;Laws and ordinances relating to the financial administration of public agencies;Public purchasing and contracting principles and practices, including competitive bidding procedures; andPrinciples and practices of effective supervision.Ability to:Operate a computer and spreadsheet software.Obtain sufficient knowledge of all accounting modules, including accounts payable; accounts receivable; utility billing; and payroll.Analyze and make sound recommendations on complex financial data and operations.Plan and evaluate financial programs and make sound recommendations for improvement.Understand, interpret, explain and apply City, state, and federal laws regulating City financial accounting, reporting and record keeping.Develop and implement financial procedures and controls.Perform complicated mathematical calculations and analyses.Prepare clear, concise and comprehensive financial statements, reports and written materials.Exercise sound independent judgment within general policy guidelines.Understand, implement, and apply personnel policies and provisions of Memoranda of Understanding.Establish and maintain effective working relationships with all levels of City management, staff and outside auditors.Training and Experience:Graduation from a recognized four-year college or university with a major in accounting, finance, business administration or a closely related field; andAt least five years of progressively responsible professional accounting experience, preferably in a governmental agency; and two years of supervisory experience, or an equivalent combination of training and experience.PHYSICAL AND MENTAL DEMANDSThe physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical DemandsWhile performing the duties of this class, an employee is regularly required to sit, talk or hear, in person and by telephone; use hands to operate computers and standard office equipment; and reach with hands and arms. The employee is frequently required to walk and stand. Specific vision abilities required by this job include close vision and the ability to adjust focus.
Mental DemandsWhile performing the duties of this class, an employee is regularly required to use written and oral communication skills; read and interpret complex data, information and documents; analyze and solve problems; observe and interpret situations; use math and mathematical reasoning; learn and apply new information or skills; perform highly detailed work on multiple, concurrent tasks; work under intensive deadlines with constant interruptions and interact with City management, staff, outside consultants, and the public.
WORK ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees work under typical office conditions and the noise level is usually quiet.#J-18808-Ljbffr