Commonwealth of Massachusetts
Executive Assistant to Secretary
Commonwealth of Massachusetts, Boston, Massachusetts, us, 02298
An Official website of the Commonwealth of MassachusettsALERTEffective January 25, 2024, Executive Order #627 cements the Commonwealth's well-established practice of skills-based hiring, paving the way to a more equitable hiring process. The Commonwealth is committed to ensuring a diverse and inclusive workplace where all employees feel respected, valued, and empowered to serve our citizens. Join us today!Job Description - Executive Assistant to Secretary (240006E6)Who We Are:The Executive Office of Energy and Environmental Affairs seeks to protect, preserve, and enhance the Commonwealth’s environmental resources while ensuring and promoting a clean energy future for the state’s residents.Who We Serve:Massachusetts was the first state in the nation to combine energy and environmental agencies under one Cabinet secretary. The Executive Office of Energy and Environmental Affairs (EOEEA) serves Commonwealth residents interested in outdoor recreational activities, clean energy solutions, and those who work with animals and livestock.Job Opening:The Executive Office of Energy and Environmental Affairs seeks applicants for an
Executive Assistant to the Secretary
to perform the following duties:A cover letter and resume must be submitted as part of the application process and attached “as relevant” to the requisition.The Executive Assistant to the Secretary serves as the Executive Assistant to the Secretary of Energy and Environmental Affairs. The Executive Assistant manages the Secretary’s schedule and internal and external communications, including confidential information, and assures that all communications are professional, timely, and of the highest quality. The Executive Assistant is responsible for supporting the Secretary in implementing the Administration’s energy and environmental agenda and ensuring that the Secretary’s schedule reflects her priorities and that she is well-prepared for each meeting. The Executive Assistant also screens phone calls and visitors for the Secretary.In addition to the traditional role of an Executive Assistant, the Executive Assistant to the Secretary will work closely with the Chief of Staff and Secretariat leadership on the execution of special projects and EEA events.Major Responsibilities:Assist in the day-to-day management of the Secretary’s office, including the scheduling of meetings, maintaining the Secretary’s briefing binder, and ensuring that phone calls, emails, or letters are responded to in an appropriate timeframe and professional manner.Assist the Chief of Staff and Deputy Chief of Staff with project implementation and administrative tasks as needed.Work with the Communications Team, Special Assistant, and other members of the secretariat leadership team to coordinate and implement the logistics of all EEA events and manage event requests.Work with the Special Assistant and Communications Team to ensure that briefings, speeches, presentations, and other materials are completed in a timely and professional manner.Create and maintain correspondence and coordination of written documents for the Secretary’s signature.Manage travel arrangements both in-state and out of state.Process Travel Authorization Forms (TAFs) for the Secretariat.Serve as the first line of contact to constituents, advocacy groups, and legislators when they call the Secretary.Respond to telephone inquiries and route callers to the appropriate staff person or department.Meet and greet guests and visitors for the Secretary.Other responsibilities, as directed.Preferred Qualifications:Full-time or equivalent part-time professional, administrative, supervisory, or managerial experience in business administration, business management, or public administration.A general high-level knowledge of the organizational structure at EEA.Establish a good working relationship with the Secretary and members of the senior team.Communicate effectively in writing and in oral expression.Manage time efficiently.Possess strong organizational skills and proficiency in the use of Microsoft Office Suite.MINIMUM ENTRANCE REQUIREMENTS:Applicants must have at least (A) four (4) years of full-time or equivalent part-time professional, administrative, supervisory, or managerial experience in business administration, business management, public administration, public management, clinical administration, or clinical management, or (B) any equivalent combination of the required experience and substitutions below.Substitutions:I. A certificate in a relevant or related field may be substituted for one (1) year of the required experience.II. An Associate's degree in a related field may be substituted for one (1) year of the required experience.III. A Bachelor's degree in a related field may be substituted for two (2) years of the required experience.IV. A Graduate degree in a related field may be substituted for three (3) years of the required experience.V. A Doctorate degree in a related field may be substituted for the required experience.When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package.An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law.Official Title: Program Manager IIIPrimary Location
Job
Job:
Environmental and Energy Agency
Agency:
Exec Office Of Energy and Environmental Affairs Schedule
Schedule:
Full-time Shift
Shift:
Day Job Posting
Job Posting:
Aug 2, 2024, 11:57:16 AM Number of Openings
Number of Openings:
1 Salary:
70,123.87 - 82,609.82 Yearly If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator: Melixza Esenyie - 6176261282Bargaining Unit: M99-Managers (EXE)Confidential: NoPotentially Eligible for a Hybrid Work Schedule: Yes
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Executive Assistant to the Secretary
to perform the following duties:A cover letter and resume must be submitted as part of the application process and attached “as relevant” to the requisition.The Executive Assistant to the Secretary serves as the Executive Assistant to the Secretary of Energy and Environmental Affairs. The Executive Assistant manages the Secretary’s schedule and internal and external communications, including confidential information, and assures that all communications are professional, timely, and of the highest quality. The Executive Assistant is responsible for supporting the Secretary in implementing the Administration’s energy and environmental agenda and ensuring that the Secretary’s schedule reflects her priorities and that she is well-prepared for each meeting. The Executive Assistant also screens phone calls and visitors for the Secretary.In addition to the traditional role of an Executive Assistant, the Executive Assistant to the Secretary will work closely with the Chief of Staff and Secretariat leadership on the execution of special projects and EEA events.Major Responsibilities:Assist in the day-to-day management of the Secretary’s office, including the scheduling of meetings, maintaining the Secretary’s briefing binder, and ensuring that phone calls, emails, or letters are responded to in an appropriate timeframe and professional manner.Assist the Chief of Staff and Deputy Chief of Staff with project implementation and administrative tasks as needed.Work with the Communications Team, Special Assistant, and other members of the secretariat leadership team to coordinate and implement the logistics of all EEA events and manage event requests.Work with the Special Assistant and Communications Team to ensure that briefings, speeches, presentations, and other materials are completed in a timely and professional manner.Create and maintain correspondence and coordination of written documents for the Secretary’s signature.Manage travel arrangements both in-state and out of state.Process Travel Authorization Forms (TAFs) for the Secretariat.Serve as the first line of contact to constituents, advocacy groups, and legislators when they call the Secretary.Respond to telephone inquiries and route callers to the appropriate staff person or department.Meet and greet guests and visitors for the Secretary.Other responsibilities, as directed.Preferred Qualifications:Full-time or equivalent part-time professional, administrative, supervisory, or managerial experience in business administration, business management, or public administration.A general high-level knowledge of the organizational structure at EEA.Establish a good working relationship with the Secretary and members of the senior team.Communicate effectively in writing and in oral expression.Manage time efficiently.Possess strong organizational skills and proficiency in the use of Microsoft Office Suite.MINIMUM ENTRANCE REQUIREMENTS:Applicants must have at least (A) four (4) years of full-time or equivalent part-time professional, administrative, supervisory, or managerial experience in business administration, business management, public administration, public management, clinical administration, or clinical management, or (B) any equivalent combination of the required experience and substitutions below.Substitutions:I. A certificate in a relevant or related field may be substituted for one (1) year of the required experience.II. An Associate's degree in a related field may be substituted for one (1) year of the required experience.III. A Bachelor's degree in a related field may be substituted for two (2) years of the required experience.IV. A Graduate degree in a related field may be substituted for three (3) years of the required experience.V. A Doctorate degree in a related field may be substituted for the required experience.When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package.An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law.Official Title: Program Manager IIIPrimary Location
Job
Job:
Environmental and Energy Agency
Agency:
Exec Office Of Energy and Environmental Affairs Schedule
Schedule:
Full-time Shift
Shift:
Day Job Posting
Job Posting:
Aug 2, 2024, 11:57:16 AM Number of Openings
Number of Openings:
1 Salary:
70,123.87 - 82,609.82 Yearly If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator: Melixza Esenyie - 6176261282Bargaining Unit: M99-Managers (EXE)Confidential: NoPotentially Eligible for a Hybrid Work Schedule: Yes
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