University of California Riverside
Psychiatry Residency Program Coordinator
University of California Riverside, Riverside, California, United States, 92504
Psychiatry Residency Program CoordinatorJob ID:Location:
Main Campus - UCRSchedule:
8AM - 5PMCategory:
HealthcareSalary:
$63,037 - $95,881Full/Part Time:
Full-time(100%)Organization:
School of MedicineDepartment:
Graduate Medical Ed DeptApplication Deadline:
Open Until FilledPosition Information:Under the supervision of the GME Director, and the Finance and Administrative Officer for Neurosciences and in consultation with the Psychiatry Program Director, the Psychiatry Residency Fellowship Program Coordinator manages the day-to-day operations of the program and serves as an important liaison and facilitator between the learners, faculty, other staff members, and the ACGME. The program coordinator is a key member of the leadership team and is critical to the success of the program. As such, the program coordinator must possess skills in leadership and personnel management appropriate to the complexity of the program. The program coordinator is expected to develop in-depth knowledge of the ACGME and Program Requirements, including policies and procedures and assist the program director in meeting accreditation requirements, educational programming, support of residents, resident/fellow recruitment and selection process, coordination of resident/fellow events, managing resident/fellow onboarding and offboarding activities, providing analytical and programmatic support to the Director, and serving as a resource to residents and fellows in matters such as establishing library privileges, badge and computer access to various training sites, timesheets, leave requests, coordinating employment and benefits matters with SOM Human Resources, and other administrative duties as assigned.The full salary range for the Psychiatry Residency Program Coordinator is $30.19 - $45.92 per hour. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.Requirements:Educational RequirementsBachelor's degree in related area and/or equivalent experience/training. RequiredExperience RequirementsA minimum of two years of experience working in or with graduate medical education programs or graduate education in a medical school or higher education environment. RequiredLicense RequirementsValid Drivers License. RequiredCertification RequirementsC-TAGME. PreferredSpecial ConditionsTravel. RequiredTravel Outside of Normal Business Hours. RequiredOvertime. RequiredMust possess or obtain a Valid CA Driver License in accordance with the California Department of Motor Vehicles, if driving a university/personal vehicle for university-related business. RequiredMinimum RequirementsInvestigative, data analysis, and reporting skills. Ability to generate computer reports, checking for errors, correcting and submitting accurate reports. Skills include entering, maintaining, extracting, and analyzing data in electronic systems.Ability to work independently and follow through on assignments with general supervision.Basic knowledge of administrative analysis and operations research. Acquiring skills in developing and implementing processes and systems. Familiarity with the administrative and operational implications in a program.Knowledge of educational technology and systems. Ability to troubleshoot and triage related technology issues.Demonstrated interpersonal skills. Demonstrated ability to develop working relationships within department and with learners.Ability to speak in public and present to various groups.Ability to maintain confidentiality of extremely sensitive and confidential patient and employee information.Basic knowledge of relevant policies and regulatory requirements. Basic knowledge of health professions education industry.Excellent organizational skills, analytical, and demonstrated attention to detail. Ability to work with extremely complex faculty calendars/schedules requires extremely well-organized and detail-oriented precision.Communication skills; includes verbal, written and active listening. Service-oriented and responsive to questions and requests. Ability to interact in a professional, resourceful, and courteous manner.Ability to maintain workflow with changing priorities, frequent interruptions and stressful situations while working with a positive attitude.Preferred QualificationsKnowledge and experience working with UC or UCR policies, procedures and business systems.Additional Information:In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.UC Riverside is the top university in the United States for social mobility. - U.S. News 2020UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens in the nation. - Center for World University RankingsUCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.For information about our generous employee benefits package, visit:
Employee Benefits OverviewJob Description Details:General InformationJob TitleHEALTH PROFNS EDUC SPEC 2 CXJob Code004484GradeDepartment HeadRajesh GulatiSupervisorLauren HookDepartment Custom ScopeUnder the supervision of the GME Director, and the Finance and Administrative Officer for Neurosciences and in consultation with the Psychiatry Program Director, the Psychiatry Residency Fellowship Program Coordinator manages the day-to-day operations of the program and serves as an important liaison and facilitator between the learners, faculty, other staff members, and the ACGME. The program coordinator is a key member of the leadership team and is critical to the success of the program. As such, the program coordinator must possess skills in leadership and personnel management appropriate to the complexity of the program. The program coordinator is expected to develop in-depth knowledge of the ACGME and Program Requirements, including policies and procedures and assist the program director in meeting accreditation requirements, educational programming, support of residents, resident/fellow recruitment and selection process, coordination of resident/fellow events, managing resident/fellow onboarding and offboarding activities, providing analytical and programmatic support to the Director, and serving as a resource to residents and fellows in matters such as establishing library privileges, badge and computer access to various training sites, timesheets, leave requests, coordinating employment and benefits matters with SOM Human Resources, and other administrative duties as assigned.Key Responsibilities:Serves as point person for learners, which may include prospective health professions education program candidates; current health professions education learners; and all other stakeholders. Answers questions and disseminates program information. Assists health professions education learners with all program-related issues and questions. Serves as primary resource to residents, faculty and staff on UCR Residency Program matters. Develop evaluation systems for resident's progress including rotation reports, and assessment by advisor/s. Develop and manage information systems, including a Resident Information System and other supporting systems. Serve as informal advisor to residents on academic and personnel matters.Assists program management with operational components specific to the employment of learners which may include human resources onboarding; appointment paperwork; credentialing; managing training grants; payroll management (FTE tracking); benefits and leave advising; and Medicare reimbursement reporting. Oversee the application process and maintain database. Coordinate offer and acceptance activity including application review (screening and data and statistics preparation for selection committee), record keeping, decisions and formal offer completion processes. Coordinate recruitment visits. Oversee and authorize all recruitment expenses. Assign charges to designated accounts based on account budgets and fund commitments.Assists with logistics and coordination for program social events and/or educational activities, which may include recruitment; orientation; graduation; conferences; and simulation and/or other assessment activities. Manage all aspects of resident recruitment. This includes the following: Represent and market the program to potential applicants, other institutions and agencies. This requires thorough knowledge about program requirements, procedures and policies, in addition to being knowledgeable about UCR and the SOM. Develop, edit, enhance and maintain program website and information and oversee production of all publications, including writing, editing, and updating publications.Maintains program files and data, which may include individual learner files as well as program accreditation documentation in accordance with relevant regulatory and University policies.Ensures administrative, financial and other program operations are compliant with accreditation standards, University policy, and other regulatory requirements. Prepares reports and follows up as necessary. Develop and implement methods and procedures for management of the program. Review and streamline existing administrative processes, as needed. Facilitate and implement program changes. Advise the Director and program committees on University, SOM and GME policies, requirements, procedures, and deadlines. Implement approved policy changes and recommendations and ensure policy compliance. Determine agenda items and appropriate issues for meetings based on programmatic needs.At the direction of program faculty and leadership, creates learner assessment documentation, including assessment tools and assessment strategies/timelines. Generates regular reports of individual and aggregate learner progress and assessment. Provide support to various GME committees. Compile information and statistics for committee meetings. Make recommendations to the committee. Make presentations to committees and residents regarding program requirements, administrative protocol, etc. Disseminate information such as policy changes to appropriate personnel.Assists in projecting costs, monitoring budgets, and financial tracking for health professions education programs and related activities. May process and track learner reimbursements. Assists program management with financial tasks related to the program. Other duties as assigned. Assists with tasks related to the State Residency Expansion Grant and assist the department chair in related grant duties.Fosters an environment of collaboration between various health professions education specialties and programs. Participates in program and/or departmental work groups, teams, task forces and committees to support ongoing health professions education program functions.Assists with a variety of projects to provide solutions to improve educational or administrative operations. May work with others to achieve project objectives.At the direction of program faculty and leadership, creates program and curricular evaluation documentation, including evaluation tools and strategies/timelines. Generates regular evaluation reports.To apply, visit
https://jobsportal.ucr.edu/jobs/33947401
#J-18808-Ljbffr
Main Campus - UCRSchedule:
8AM - 5PMCategory:
HealthcareSalary:
$63,037 - $95,881Full/Part Time:
Full-time(100%)Organization:
School of MedicineDepartment:
Graduate Medical Ed DeptApplication Deadline:
Open Until FilledPosition Information:Under the supervision of the GME Director, and the Finance and Administrative Officer for Neurosciences and in consultation with the Psychiatry Program Director, the Psychiatry Residency Fellowship Program Coordinator manages the day-to-day operations of the program and serves as an important liaison and facilitator between the learners, faculty, other staff members, and the ACGME. The program coordinator is a key member of the leadership team and is critical to the success of the program. As such, the program coordinator must possess skills in leadership and personnel management appropriate to the complexity of the program. The program coordinator is expected to develop in-depth knowledge of the ACGME and Program Requirements, including policies and procedures and assist the program director in meeting accreditation requirements, educational programming, support of residents, resident/fellow recruitment and selection process, coordination of resident/fellow events, managing resident/fellow onboarding and offboarding activities, providing analytical and programmatic support to the Director, and serving as a resource to residents and fellows in matters such as establishing library privileges, badge and computer access to various training sites, timesheets, leave requests, coordinating employment and benefits matters with SOM Human Resources, and other administrative duties as assigned.The full salary range for the Psychiatry Residency Program Coordinator is $30.19 - $45.92 per hour. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.Requirements:Educational RequirementsBachelor's degree in related area and/or equivalent experience/training. RequiredExperience RequirementsA minimum of two years of experience working in or with graduate medical education programs or graduate education in a medical school or higher education environment. RequiredLicense RequirementsValid Drivers License. RequiredCertification RequirementsC-TAGME. PreferredSpecial ConditionsTravel. RequiredTravel Outside of Normal Business Hours. RequiredOvertime. RequiredMust possess or obtain a Valid CA Driver License in accordance with the California Department of Motor Vehicles, if driving a university/personal vehicle for university-related business. RequiredMinimum RequirementsInvestigative, data analysis, and reporting skills. Ability to generate computer reports, checking for errors, correcting and submitting accurate reports. Skills include entering, maintaining, extracting, and analyzing data in electronic systems.Ability to work independently and follow through on assignments with general supervision.Basic knowledge of administrative analysis and operations research. Acquiring skills in developing and implementing processes and systems. Familiarity with the administrative and operational implications in a program.Knowledge of educational technology and systems. Ability to troubleshoot and triage related technology issues.Demonstrated interpersonal skills. Demonstrated ability to develop working relationships within department and with learners.Ability to speak in public and present to various groups.Ability to maintain confidentiality of extremely sensitive and confidential patient and employee information.Basic knowledge of relevant policies and regulatory requirements. Basic knowledge of health professions education industry.Excellent organizational skills, analytical, and demonstrated attention to detail. Ability to work with extremely complex faculty calendars/schedules requires extremely well-organized and detail-oriented precision.Communication skills; includes verbal, written and active listening. Service-oriented and responsive to questions and requests. Ability to interact in a professional, resourceful, and courteous manner.Ability to maintain workflow with changing priorities, frequent interruptions and stressful situations while working with a positive attitude.Preferred QualificationsKnowledge and experience working with UC or UCR policies, procedures and business systems.Additional Information:In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.UC Riverside is the top university in the United States for social mobility. - U.S. News 2020UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens in the nation. - Center for World University RankingsUCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.For information about our generous employee benefits package, visit:
Employee Benefits OverviewJob Description Details:General InformationJob TitleHEALTH PROFNS EDUC SPEC 2 CXJob Code004484GradeDepartment HeadRajesh GulatiSupervisorLauren HookDepartment Custom ScopeUnder the supervision of the GME Director, and the Finance and Administrative Officer for Neurosciences and in consultation with the Psychiatry Program Director, the Psychiatry Residency Fellowship Program Coordinator manages the day-to-day operations of the program and serves as an important liaison and facilitator between the learners, faculty, other staff members, and the ACGME. The program coordinator is a key member of the leadership team and is critical to the success of the program. As such, the program coordinator must possess skills in leadership and personnel management appropriate to the complexity of the program. The program coordinator is expected to develop in-depth knowledge of the ACGME and Program Requirements, including policies and procedures and assist the program director in meeting accreditation requirements, educational programming, support of residents, resident/fellow recruitment and selection process, coordination of resident/fellow events, managing resident/fellow onboarding and offboarding activities, providing analytical and programmatic support to the Director, and serving as a resource to residents and fellows in matters such as establishing library privileges, badge and computer access to various training sites, timesheets, leave requests, coordinating employment and benefits matters with SOM Human Resources, and other administrative duties as assigned.Key Responsibilities:Serves as point person for learners, which may include prospective health professions education program candidates; current health professions education learners; and all other stakeholders. Answers questions and disseminates program information. Assists health professions education learners with all program-related issues and questions. Serves as primary resource to residents, faculty and staff on UCR Residency Program matters. Develop evaluation systems for resident's progress including rotation reports, and assessment by advisor/s. Develop and manage information systems, including a Resident Information System and other supporting systems. Serve as informal advisor to residents on academic and personnel matters.Assists program management with operational components specific to the employment of learners which may include human resources onboarding; appointment paperwork; credentialing; managing training grants; payroll management (FTE tracking); benefits and leave advising; and Medicare reimbursement reporting. Oversee the application process and maintain database. Coordinate offer and acceptance activity including application review (screening and data and statistics preparation for selection committee), record keeping, decisions and formal offer completion processes. Coordinate recruitment visits. Oversee and authorize all recruitment expenses. Assign charges to designated accounts based on account budgets and fund commitments.Assists with logistics and coordination for program social events and/or educational activities, which may include recruitment; orientation; graduation; conferences; and simulation and/or other assessment activities. Manage all aspects of resident recruitment. This includes the following: Represent and market the program to potential applicants, other institutions and agencies. This requires thorough knowledge about program requirements, procedures and policies, in addition to being knowledgeable about UCR and the SOM. Develop, edit, enhance and maintain program website and information and oversee production of all publications, including writing, editing, and updating publications.Maintains program files and data, which may include individual learner files as well as program accreditation documentation in accordance with relevant regulatory and University policies.Ensures administrative, financial and other program operations are compliant with accreditation standards, University policy, and other regulatory requirements. Prepares reports and follows up as necessary. Develop and implement methods and procedures for management of the program. Review and streamline existing administrative processes, as needed. Facilitate and implement program changes. Advise the Director and program committees on University, SOM and GME policies, requirements, procedures, and deadlines. Implement approved policy changes and recommendations and ensure policy compliance. Determine agenda items and appropriate issues for meetings based on programmatic needs.At the direction of program faculty and leadership, creates learner assessment documentation, including assessment tools and assessment strategies/timelines. Generates regular reports of individual and aggregate learner progress and assessment. Provide support to various GME committees. Compile information and statistics for committee meetings. Make recommendations to the committee. Make presentations to committees and residents regarding program requirements, administrative protocol, etc. Disseminate information such as policy changes to appropriate personnel.Assists in projecting costs, monitoring budgets, and financial tracking for health professions education programs and related activities. May process and track learner reimbursements. Assists program management with financial tasks related to the program. Other duties as assigned. Assists with tasks related to the State Residency Expansion Grant and assist the department chair in related grant duties.Fosters an environment of collaboration between various health professions education specialties and programs. Participates in program and/or departmental work groups, teams, task forces and committees to support ongoing health professions education program functions.Assists with a variety of projects to provide solutions to improve educational or administrative operations. May work with others to achieve project objectives.At the direction of program faculty and leadership, creates program and curricular evaluation documentation, including evaluation tools and strategies/timelines. Generates regular evaluation reports.To apply, visit
https://jobsportal.ucr.edu/jobs/33947401
#J-18808-Ljbffr