Residency/Fellowship Program Coordinator

The Department of Anesthesiology, Perioperative and Pain Medicine, at Stanford University’s School of Medicine, is a world-leading department that offers comprehensive training, perioperative patient care, pain management, and critical care medicine. The department also engages in cutting edge research, encompassing a wide spectrum of programs in basic, translational, clinical, health services and medical education.Our department’s Education Services team is seeking a Fellowship Program Coordinator (Residency/Fellowship Program Coordinator 2) who will be under minimal supervision to provide administrative and operational support to our Cardiac and OB residency/clinical fellowship program(s). This person will identify and resolve issues of limited scope within their own work area using guidelines and standards.Supporting that mission is a staff of more than 10,000, which is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends, and benefits that increase financial stability and promote healthy, fulfilling lives.Oversee daily activities of clinical fellowship programs. Organize and prioritize the activities of the clinical fellows; monitor work progress status and ensure compliance with deadlines.Serve as contact person for the interpretation and application of policies, procedures, and program guidelines. Troubleshoot discrepancies and determine appropriate corrective actions to be taken.Manage, monitor, and document the clinical fellowship and faculty evaluation process. Manage materials for specialty-specific trainee exams and may assist with proctoring exam.Develop, distribute, and update fellowship rotation schedules, vacation and leave schedules in electronic systems according to duty hour requirements with oversight of Program Director and/or his/her designee(s).Perform all fellowship match responsibilities and correspond with newly matched fellows about requirements and process for appointment to the hospitals.Maintain the fellowship curriculum, including competency-based goals and objectives for each assignment and each level of training.Maintain recruitment database and oversee the application processes during the fellowship recruitment season.Provide both administrative supervision and support to fellows. Act as a liaison between fellows and hospital administration when necessary.May assist in program-level policy development and the development of the strategic planning of the fellowship program and monitor the budget for various fellowship activities.Organize various lectures and meetings related to Cardiac & OB anesthesiology fellowships.DESIRED QUALIFICATIONS:Experience in Graduation Medical Education and ACGME training program administration.EDUCATION & EXPERIENCE (REQUIRED):Bachelor’s degree and two years of relevant experience, or combination of education and relevant experience.KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):Ability to work independently and to coordinate multiple assignments with fluctuating priorities.Excellent organizational and analytical abilities, ability to handle diverse workload.Demonstrated good judgment in all areas of responsibility.Agile and quick learner who can adapt easily to Stanford specific software and clinically related software.Excellent oral and written communication skills. Ability to work with all levels of faculty and staff and exhibit significant degree of diplomacy.Excellent customer service skills and ability to adapt to changing work environment.Proficient with Excel, Word and other applications required.Ability to learn, understand and apply Accreditation Council for Graduate Medical Education (ACGME) or other subspecialties guidelines.PHYSICAL REQUIREMENTS*:Constantly perform desk-based computer tasks.Frequently sitting.Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.WORK STANDARDSInterpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.The expected pay range for this position is $86,000 to $107,000 per annum.

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