Administrative Assistant and Paralegal

Career Opportunities with The Community BuildersA great place to work.Careers At The Community BuildersCurrent job opportunities are posted here as they become available.Community Builders, Inc. (TCB) is a nationally recognized nonprofit developer, owner, and manager of affordable and mixed-income housing and commercial properties. Founded in 1964, TCB has developed over 30,000 housing units as well as office and retail properties and currently owns and manages over 11,000 units of housing. TCB’s mission is to build and sustain strong communities where people of all incomes can achieve their full potential.TCB’s Legal Department, situated in our Boston office, manages all aspects of TCB’s corporate and transactional legal work. The Paralegal/Administrative Assistant will assist the Senior Paralegals and the department lawyers with all aspects of their work. The position is full time, based in the Boston corporate office at 185 Dartmouth Street, and will have two main areas of responsibility: (i) assisting the Senior Paralegals with entity formation, maintenance, including Corporate Transparency Act (CTA) compliance and document management/execution/distribution, and (ii) providing administrative support to the department attorneys.Essential Functions:ParalegalAssist Senior Paralegals with entity formation and maintenance, including drafting and filing formation documents, drafting Board and committee votes, preparation and filing of annual reports, complying with filing requirements, obtaining certificates of good standing, obtaining EIN numbers, CTA registrations and filing annual CTA reports, dissolving entities, and similar tasks.Interact with staff attorneys, outside counsel, and other TCB staff regarding all aspects of TCB entities.Closing support, including creation of execution copies of documents, collection of signatures, witnessing and/or notarizing documents, distribution of copies/originals and delivery in escrow.Revising, proofreading, blacklining, filing, saving and distributing documents.Production of paper and electronic closing binders.Tracking code violations, litigation and payment of invoices.Provide DocuSign and notary assistance.Administrative AssistantProducing documents, filings and correspondence, including typing, faxing, scanning, copying.Saving and organizing documents in SharePoint, TCB’s main document management system.Coordination of both external and internal meetings, including scheduling, preparation and follow up.Making travel and conference arrangements for attorneys.Administration of legal department billing system, including assisting attorneys with time entry, monthly billing, and production of reports.Assisting attorneys with filing of expense reimbursements.Ordering and maintaining office supplies, books and resource materials, and overall organization and maintaining professional appearance of office legal department office space.Manage administrative details of hiring legal interns, including coordination with HR and IT departments.Maintain and reconcile Legal Department bank accounts.Maintain and reconcile Legal Department travel and expense reports.Obtaining internal signatures for documents.Handling mail and mailings.Knowledge, Skills and Abilities:Basic knowledge of corporate entities and real estate transactions.Familiarity with recording, title and survey matters is a plus.Ability to write clearly and draft simple letters and basic documents.Strong written and verbal communication skills.Detail oriented with ability to prioritize, handle multiple tasks and meet deadlines.Ability to work independently and as part of a team.Excellent organizational and filing skills.Excellent command of Microsoft Office (particularly WORD and Excel) and other computer applications.Proficient typist (minimum 60 wpm touch typing).Education & Experience:Bachelor Degree and/or Paralegal Certification preferred.3-5 years of legal administrative and/or paralegal experience.Interest in affordable housing, community development and working with non-profit organizations a plus.Salary to be $60K and above based on experience.The Community Builders, Inc. is committed to ensuring diversity in its workplace, and candidates from diverse backgrounds are strongly encouraged to apply.

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