VAST
Executive Assistant
VAST, Long Beach, California, us, 90899
At Vast, our mission is to contribute to a future where billions of people are living and thriving in space. We are building artificial gravity space stations, allowing long-term stays in space without the adverse effects of zero-gravity. Our initial crewed space habitat will be Haven-1, scheduled to be the world’s first commercial space station when it launches into low earth orbit in August 2025. Our team is
all-in , committed to executing our mission safely and on time. If you want to work with the most talented people on Earth furthering space exploration for humanity, come join us.Vast is looking for an
Executive Assistant , reporting to the
Chief Technology Officer.
We are seeking a highly organized and proactive Executive Assistant to support our leadership team in managing the day-to-day operations and play a crucial role in providing administrative support, facilitating communication, and contributing to the overall success of our organization and culture.This will be a full-time,
exempt
position located in our
Long Beach
location.Responsibilities
Handle sensitive information and matters with a high level of discretion and maintain confidentialitySkillfully manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangementsCreate opportunities and initiatives to bring department team members together with a goal to further team building and team engagementDraft, review and send communications on behalf of company executivesPrepare and distribute materials for meetings, attend meetings and ensure all documentation is readily availableAct as a central point of contact, facilitating communication between executives, internal teams and external partnersTrack and manage executive expenses and process reimbursementsSupport executives in various projects, research tasks, and initiativesCollaborate with other departments on projects as neededMinimum Qualifications
Bachelor’s Degree3+ years of experience as an Executive Assistant to senior leadership or C-Suite executivesAdvanced proficiency in Google Workspace and MS Office SuitePreferred Skills & Experience
Bachelor’s Degree in Engineering or related fieldExperience supporting executives in a fast-paced startup environmentNetwork of contacts and vendors within the LA areaEvent and meeting planningAbility to think outside of the box with a sense of urgencyExcellent communication, both written and verbalHigh level of attention to detail and accuracyAbility to handle multiple tasks and prioritize effectivelyStrong organizational and time-management skillsA passion for DEI and fostering a positive work cultureAdditional Requirements
Ability to be on site daily at our HQ in Long BeachWillingness to work evenings and/or weekends to support critical mission milestonesSalary Range: California$81,900—$140,400 USDCompensation And Benefits
Base salary will vary depending on job-related knowledge, education, skills, experience, business needs, and market demand. Salary is just one component of our comprehensive compensation package. Full-time employees also receive company equity, as well as access to a full suite of compelling benefits and perks, including: 100% medical, dental, and vision coverage for employees and dependents, flexible paid time off for exempt staff and up to 15 days of vacation for non-exempt staff, paid parental leave, short and long-term disability insurance, life insurance, free catered meals and snacks and beverages, access to a 401(k) retirement plan, One Medical membership, ClassPass credits, personalized mental healthcare through Spring Health, and other discounts and perks.U.S. EXPORT CONTROL COMPLIANCE STATUS
The person hired will have access to information and items subject to U.S. export controls, and therefore, must either be a “U.S. person” as defined by 22 C.F.R. 120.62 or otherwise eligible for deemed export licensing. This status includes U.S. citizens, U.S. nationals, lawful permanent residents (green card holders), and asylees and refugees with such status granted, not pending.EQUAL OPPORTUNITY
Vast is an Equal Opportunity Employer; employment with Vast is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.
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all-in , committed to executing our mission safely and on time. If you want to work with the most talented people on Earth furthering space exploration for humanity, come join us.Vast is looking for an
Executive Assistant , reporting to the
Chief Technology Officer.
We are seeking a highly organized and proactive Executive Assistant to support our leadership team in managing the day-to-day operations and play a crucial role in providing administrative support, facilitating communication, and contributing to the overall success of our organization and culture.This will be a full-time,
exempt
position located in our
Long Beach
location.Responsibilities
Handle sensitive information and matters with a high level of discretion and maintain confidentialitySkillfully manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangementsCreate opportunities and initiatives to bring department team members together with a goal to further team building and team engagementDraft, review and send communications on behalf of company executivesPrepare and distribute materials for meetings, attend meetings and ensure all documentation is readily availableAct as a central point of contact, facilitating communication between executives, internal teams and external partnersTrack and manage executive expenses and process reimbursementsSupport executives in various projects, research tasks, and initiativesCollaborate with other departments on projects as neededMinimum Qualifications
Bachelor’s Degree3+ years of experience as an Executive Assistant to senior leadership or C-Suite executivesAdvanced proficiency in Google Workspace and MS Office SuitePreferred Skills & Experience
Bachelor’s Degree in Engineering or related fieldExperience supporting executives in a fast-paced startup environmentNetwork of contacts and vendors within the LA areaEvent and meeting planningAbility to think outside of the box with a sense of urgencyExcellent communication, both written and verbalHigh level of attention to detail and accuracyAbility to handle multiple tasks and prioritize effectivelyStrong organizational and time-management skillsA passion for DEI and fostering a positive work cultureAdditional Requirements
Ability to be on site daily at our HQ in Long BeachWillingness to work evenings and/or weekends to support critical mission milestonesSalary Range: California$81,900—$140,400 USDCompensation And Benefits
Base salary will vary depending on job-related knowledge, education, skills, experience, business needs, and market demand. Salary is just one component of our comprehensive compensation package. Full-time employees also receive company equity, as well as access to a full suite of compelling benefits and perks, including: 100% medical, dental, and vision coverage for employees and dependents, flexible paid time off for exempt staff and up to 15 days of vacation for non-exempt staff, paid parental leave, short and long-term disability insurance, life insurance, free catered meals and snacks and beverages, access to a 401(k) retirement plan, One Medical membership, ClassPass credits, personalized mental healthcare through Spring Health, and other discounts and perks.U.S. EXPORT CONTROL COMPLIANCE STATUS
The person hired will have access to information and items subject to U.S. export controls, and therefore, must either be a “U.S. person” as defined by 22 C.F.R. 120.62 or otherwise eligible for deemed export licensing. This status includes U.S. citizens, U.S. nationals, lawful permanent residents (green card holders), and asylees and refugees with such status granted, not pending.EQUAL OPPORTUNITY
Vast is an Equal Opportunity Employer; employment with Vast is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.
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