Barkley, Inc.
Executive Assistant
Barkley, Inc., Denver, Colorado, United States, 80285
In this position the Executive Assistant will support Barkley’s C-Level Executives.
This person will be the supportive force that empowers our partners and their executive in a timely and professional manner and should be well organized, have great time management skills, and be able to act without guidance. The ideal candidate is both approachable & respectful, comfortable with new technology, virtual meeting platforms, and scheduling systems, and has the ability to maintain a realistic balance among multiple priorities. This person should also be able to identify and address the needs of C-Level Executives and perform administrative tasks to ensure the workflow runs smoothly.Responsibilities:
Assist the C-Level Executive(s) with daily administrative duties and complete a broad variety of administrative tasks.Coordinate fast-paced, complicated scheduling and extensive calendar management, as well as administration of content and flow of information to C-Level executives.Work closely and effectively with C-Level Executive(s) to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.Coordinate and book travel arrangements; air, transportation, and accommodation, as well as a place on the calendar & communicating those arrangements with a high level of detail and follow-through.Demonstrate the ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.Plan, coordinate, organize and help at various company/department meetings, events, and celebrations as needed.Have the ability to create and edit presentations, and materials.Be easily accessible for after-hour travel, scheduling, and other needs.Pick up deliveries and run errands as needed for both business and personal.Prepare and complete expense and mileage reports in a timely manner and reconciliation.Manage emails in the Executive's Inbox and respond on behalf of the Executive (multiple emails).Act as the point of contact among executives, partners, and other external partners.Manage information flow in a timely and accurate manner.Qualifications:
Proven work experience as an Executive Assistant supporting C-Level executives or similar roles (3+ years experience).Tech-Savvy, with proficiency in Microsoft Applications and other office productivity tools, and ease of adoption with new software and systems.Experience exercising discretion and confidentiality with sensitive company information.Excellent organizational and time management skills, creative and willing to take on work independently and coordinate multiple projects at once.Excellent verbal and written communication skills.Strong ability to execute work with a diversity, equity, and inclusion lens.High degree of professionalism in dealing with diverse groups of people, including senior executives, partners, and external leaders.Make appropriate, informed decisions regarding priorities and available time.Ability to complete a high volume of tasks and projects with little or no supervision.Able to maintain a high level of integrity and discretion in handling confidential information.Highly adaptable, with the ability to switch gears at a moment’s notice.Flexible team player prepared to do what it takes to get the job done; versatile and enjoys a challenge.Able to work under pressure.Flexible hours as dictated by the needs of business for projects and meetings.Networking & Negotiating Skills.Multi-Tasking.Willingness To Learn.BarkleyOKRP’s Commitment to Diversity & Inclusion
We believe being radically diverse and inclusive is the key to becoming one of the world’s great creative idea companies. By embracing everything that makes our partners who they are and what makes them unique to the world around them, we create the conditions and capacity to help creative, original thinking thrive.BarkleyOKRP is committed to Diversity, Equity, Inclusion and Belonging as part of our corporate strategic goals, supported by a formal DEI+B program, Employee Resource Groups, Director of Diversity leadership and agency commitment to The Brand Lab, Creative Accelerator, Fellowship, MAIP, and BLAC.
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This person will be the supportive force that empowers our partners and their executive in a timely and professional manner and should be well organized, have great time management skills, and be able to act without guidance. The ideal candidate is both approachable & respectful, comfortable with new technology, virtual meeting platforms, and scheduling systems, and has the ability to maintain a realistic balance among multiple priorities. This person should also be able to identify and address the needs of C-Level Executives and perform administrative tasks to ensure the workflow runs smoothly.Responsibilities:
Assist the C-Level Executive(s) with daily administrative duties and complete a broad variety of administrative tasks.Coordinate fast-paced, complicated scheduling and extensive calendar management, as well as administration of content and flow of information to C-Level executives.Work closely and effectively with C-Level Executive(s) to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.Coordinate and book travel arrangements; air, transportation, and accommodation, as well as a place on the calendar & communicating those arrangements with a high level of detail and follow-through.Demonstrate the ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.Plan, coordinate, organize and help at various company/department meetings, events, and celebrations as needed.Have the ability to create and edit presentations, and materials.Be easily accessible for after-hour travel, scheduling, and other needs.Pick up deliveries and run errands as needed for both business and personal.Prepare and complete expense and mileage reports in a timely manner and reconciliation.Manage emails in the Executive's Inbox and respond on behalf of the Executive (multiple emails).Act as the point of contact among executives, partners, and other external partners.Manage information flow in a timely and accurate manner.Qualifications:
Proven work experience as an Executive Assistant supporting C-Level executives or similar roles (3+ years experience).Tech-Savvy, with proficiency in Microsoft Applications and other office productivity tools, and ease of adoption with new software and systems.Experience exercising discretion and confidentiality with sensitive company information.Excellent organizational and time management skills, creative and willing to take on work independently and coordinate multiple projects at once.Excellent verbal and written communication skills.Strong ability to execute work with a diversity, equity, and inclusion lens.High degree of professionalism in dealing with diverse groups of people, including senior executives, partners, and external leaders.Make appropriate, informed decisions regarding priorities and available time.Ability to complete a high volume of tasks and projects with little or no supervision.Able to maintain a high level of integrity and discretion in handling confidential information.Highly adaptable, with the ability to switch gears at a moment’s notice.Flexible team player prepared to do what it takes to get the job done; versatile and enjoys a challenge.Able to work under pressure.Flexible hours as dictated by the needs of business for projects and meetings.Networking & Negotiating Skills.Multi-Tasking.Willingness To Learn.BarkleyOKRP’s Commitment to Diversity & Inclusion
We believe being radically diverse and inclusive is the key to becoming one of the world’s great creative idea companies. By embracing everything that makes our partners who they are and what makes them unique to the world around them, we create the conditions and capacity to help creative, original thinking thrive.BarkleyOKRP is committed to Diversity, Equity, Inclusion and Belonging as part of our corporate strategic goals, supported by a formal DEI+B program, Employee Resource Groups, Director of Diversity leadership and agency commitment to The Brand Lab, Creative Accelerator, Fellowship, MAIP, and BLAC.
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