Administrative Officer

Administrative OfficerMisc Prog-Local Prog AsthmaFull TimeJob SummaryUses skills as a seasoned and experienced administrative operations professional to manage, plan and administer the operations of a small to mid-sized academic or non-academic department or organizational unit with limited scope. May report to a chair, director, or a higher level administrative operations professional or manager. Perform short- and long-term planning for the organization. May supervise staff or students. Demonstrates good judgment in selecting methods and techniques for obtaining solutions.The incumbent will work closely with the Director to establish organizational goals and objectives and administer the Sandler Asthma Basic Research (SABRE) Center, including all Center programs and operations (personnel, finance and facilities).With a group of nine academic in-residence faculty researchers and their working laboratories and personnel, the SABRE Center is involved in asthma research using innovative and collaborative approaches in the basic science of asthma.The incumbent will also directly support the Director and the operations of his laboratory, located on a different floor of the same building as the SABRE Center. The lab investigates the cellular and molecular underpinnings of allergic immunity and consists of three faculty researchers, two research specialists, two postdocs, and two lab technicians. This position will require the incumbent to be flexible in attending to the needs of both the Center and the laboratory, and use sound judgment to independently prioritize tasks as needed.Specific duties include but are not limited to: responsibility for long and short term planning, fiscal management of about $5 million in funds annually from multiple sources; ensure adequate fiscal reserves; perform oversight management for all Center and Lab finances and personnel, space, facilities and equipment; faculty recruitment; teaching, and personnel collaboration with other campus departments including core facilities at Parnassus and Mission Bay; liaise between faculty and staff, HHMI (Howard Hughes Medical Institute) and representation of the Center to campus units and external agencies; ensure optimal administrative systems for HR, finance, IT, research administration, faculties and space.Required QualificationsBachelor's degree in related area and / or equivalent experience / trainingMinimum of 3 years of related experienceInterpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skillsAbility to use discretion and maintain confidentialityStrong skills in short-term planning, analysis, problem-solving, and customer servicePreferred QualificationsBasic Accounting PrinciplesSolid knowledge of common University-specific computer application programsThorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel managementKnowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelinesThorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employeesAbout UCSFThe University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health.Pride ValuesUCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.Equal Employment OpportunityThe University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

#J-18808-Ljbffr