City of East Point
Deputy Finance Director
City of East Point, Gates-North Gates, New York, United States,
This position is responsible for supporting the Finance Director by performing the core financial functions of the City including overall financial management, accounting, reporting, budgeting, payroll, procurement, internal auditing, and financial record keeping. Duties are highly responsible and complex, requiring independent judgment, and are accomplished under the general direction of the Finance Director. Responsibilities involve a progression of tasks necessary to producing timely and accurate statements of the City's financial condition. These tasks include developing internal control procedures, which will promote efficiency and accuracy, and identifying weaknesses in existing methods in order to reduce risks of decisions being based on misinformation.
Responsibilities:
Prepares monthly, quarterly, and annual financial reporting documents;Reviews the general ledger system for proper entries and compliance with State and Federal regulations; prepares necessary reports;Directs, monitors, and evaluates work of department staff; interviews, hires, trains, assigns work, addresses complaints, resolves conflicts, rewards, and disciplines employees;Maintains a high degree of familiarity with all financial systems modules; including general ledger, accounts payable, purchasing, payroll, budgeting, fixed assets, and other special projects software;Proposes and implements enhancements to systems; coordinates and refines these modifications with computer systems support personnel and trains support staff as required; develops procedures to integrate new projects with existing systems capabilities;Establishes and ensures proper internal controls are in place to safeguard City assets; reviews functions of other departments periodically and makes recommendations as necessary;Coordinates, monitors, and maintains schedules of monthly, quarterly, bi-annual, and annual reconciliation responsibilities of Finance Department staff;Prepares and reviews working papers for external auditors; acts as liaison between the auditors and City staff;Supports the Finance Director with day-to-day operations of the Finance Department, and with special projects as required; serves in the capacity of the Finance Director as necessary;Performs other related duties as assigned.
Qualifications:
Bachelor's degree required in Finance, Accounting, Business Administration or related field; Master's degree preferred; five (5) to seven (7) years of progressively responsible financial management experience, with at least two (2) in a supervisory position; prefer knowledge of municipal government financial operations; equivalent combination of education and experience.
Knowledge and Skills:
Knowledge of public accounting, finance, budgeting, and auditing principles, procedures, and techniques;Knowledge of principles and practices of public financial administration including budget preparation;Knowledge of statistical methods, techniques, and financial report preparation;Knowledge of financial system design and analysis;Knowledge of principles and practices of fund investing procedures and cash management;Knowledge of administrative practices and principles including goal setting, program budget development, and implementation;Skill in effective, clear, and persuasive oral and written communication about the City's finances to individuals and groups;Ability to interpret and apply related Federal, State, and local laws;Ability to apply sound administrative and fiscal practices;Ability to write clear, comprehensive explanatory texts to accompany financial reports;Ability to prepare accounting/financial data projections;Ability to present ideas effectively orally and in writing;Ability to supervise the work of departmental staff including: coordinating, assigning, monitoring, and evaluating work; hiring, training, counseling, and disciplining staff; and processing grievances;Ability to establish and maintain effective working relationships with staff, other City employees/departments, City officials, and the public.
Supervisory Controls:
The Finance Director assigns work in the form of general objectives and procedures.
Guidelines:
Guidelines include governmental Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards (GAS), GASB, City and departmental rules, and other Federal, State, and local laws, regulations, policies, procedures, and standards related to public financial record keeping and reporting. These guidelines are sometimes clear and specific, but may require interpretation in application.
Complexity:
Work requires analysis and judgment in accomplishing diversified duties. Work requires the exercise of independent thinking within the limits of guidelines, policies, standards, and precedents.
Scope and Effect:
The purpose of this position is to assist in planning and directing the financial operations and management of the City. Successful implementation ensures effective administration and implementation of approved financial policies, procedures, plans, and programs.
Personal Contacts:
Contact is typically with co-workers, auditors, elected officials, City employees, other local government officials, and the general public.
Purpose of Contacts:
Contacts are typically to give and exchange information, resolve problems, and provide services.
Physical Demands:
Work involves walking, talking, hearing, using hands to handle, feel or operate objects, tools, or controls and reach with hands and arms. Vision abilities required by this job include close vision and the ability to adjust focus. The employee may be required to lift items weighing up to 10 pounds.
Work Environment:
Work is performed in an office setting, sitting at a desk. The employee may be exposed to a moderate amount of noise.
Supervisory and Management Responsibility:
This position has direct supervision over professional and clerical department staff.
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Responsibilities:
Prepares monthly, quarterly, and annual financial reporting documents;Reviews the general ledger system for proper entries and compliance with State and Federal regulations; prepares necessary reports;Directs, monitors, and evaluates work of department staff; interviews, hires, trains, assigns work, addresses complaints, resolves conflicts, rewards, and disciplines employees;Maintains a high degree of familiarity with all financial systems modules; including general ledger, accounts payable, purchasing, payroll, budgeting, fixed assets, and other special projects software;Proposes and implements enhancements to systems; coordinates and refines these modifications with computer systems support personnel and trains support staff as required; develops procedures to integrate new projects with existing systems capabilities;Establishes and ensures proper internal controls are in place to safeguard City assets; reviews functions of other departments periodically and makes recommendations as necessary;Coordinates, monitors, and maintains schedules of monthly, quarterly, bi-annual, and annual reconciliation responsibilities of Finance Department staff;Prepares and reviews working papers for external auditors; acts as liaison between the auditors and City staff;Supports the Finance Director with day-to-day operations of the Finance Department, and with special projects as required; serves in the capacity of the Finance Director as necessary;Performs other related duties as assigned.
Qualifications:
Bachelor's degree required in Finance, Accounting, Business Administration or related field; Master's degree preferred; five (5) to seven (7) years of progressively responsible financial management experience, with at least two (2) in a supervisory position; prefer knowledge of municipal government financial operations; equivalent combination of education and experience.
Knowledge and Skills:
Knowledge of public accounting, finance, budgeting, and auditing principles, procedures, and techniques;Knowledge of principles and practices of public financial administration including budget preparation;Knowledge of statistical methods, techniques, and financial report preparation;Knowledge of financial system design and analysis;Knowledge of principles and practices of fund investing procedures and cash management;Knowledge of administrative practices and principles including goal setting, program budget development, and implementation;Skill in effective, clear, and persuasive oral and written communication about the City's finances to individuals and groups;Ability to interpret and apply related Federal, State, and local laws;Ability to apply sound administrative and fiscal practices;Ability to write clear, comprehensive explanatory texts to accompany financial reports;Ability to prepare accounting/financial data projections;Ability to present ideas effectively orally and in writing;Ability to supervise the work of departmental staff including: coordinating, assigning, monitoring, and evaluating work; hiring, training, counseling, and disciplining staff; and processing grievances;Ability to establish and maintain effective working relationships with staff, other City employees/departments, City officials, and the public.
Supervisory Controls:
The Finance Director assigns work in the form of general objectives and procedures.
Guidelines:
Guidelines include governmental Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards (GAS), GASB, City and departmental rules, and other Federal, State, and local laws, regulations, policies, procedures, and standards related to public financial record keeping and reporting. These guidelines are sometimes clear and specific, but may require interpretation in application.
Complexity:
Work requires analysis and judgment in accomplishing diversified duties. Work requires the exercise of independent thinking within the limits of guidelines, policies, standards, and precedents.
Scope and Effect:
The purpose of this position is to assist in planning and directing the financial operations and management of the City. Successful implementation ensures effective administration and implementation of approved financial policies, procedures, plans, and programs.
Personal Contacts:
Contact is typically with co-workers, auditors, elected officials, City employees, other local government officials, and the general public.
Purpose of Contacts:
Contacts are typically to give and exchange information, resolve problems, and provide services.
Physical Demands:
Work involves walking, talking, hearing, using hands to handle, feel or operate objects, tools, or controls and reach with hands and arms. Vision abilities required by this job include close vision and the ability to adjust focus. The employee may be required to lift items weighing up to 10 pounds.
Work Environment:
Work is performed in an office setting, sitting at a desk. The employee may be exposed to a moderate amount of noise.
Supervisory and Management Responsibility:
This position has direct supervision over professional and clerical department staff.
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