Aclu Wa
People Services Associate
Aclu Wa, Seattle, Washington, us, 98127
Position Open Until FilledFirst Review of Applicants Scheduled for August 15, 2024PEOPLE SERVICES ASSOCIATE
The ACLU of Washington (ACLU-WA) advances liberty and justice in the courts, in the legislatures, in the streets, and at the ballot box. Our work is rooted in belief in a future where everyone in Washington, particularly those who have been historically and systematically denied full enjoyment of their promised civil rights and liberties, are finally free to do so without barriers. Defending and advancing these fundamental rights and core values relies on the contributions of exceptional staff.We are pleased to invite applications for a full-time People Services Associate (PSA). The PSA will contribute internal administrative support such as team and office project management, and facilities coordination to the goals and mission of the ACLU-WA by ensuring staff have the tools and resources they need to do their job while making sure the work environment is welcoming and inclusive. The PSA position reports to the Deputy Director and is a member of the People Services Group (PSG). People Services is the backbone of the organization, working to support our staff with the understanding that advancing racial justice starts internally through the vendors we select, the policies we create, and the culture we build.DUTIES & RESPONSIBILITIES
Office Support
Mail pick-up and processingManage ACLU-WA phoneline, voicemails and online submissionsManage, including taking inventory and ordering, office suppliesServe on office safety team to ensure safety standards are followed throughout officeCommunicate with staff, building management, and vendors, as neededTeam and Project Management
Provide administrative support for the PSG, including cross-departmental collaborationElectronic and paper file managementDraft, format, and proof-read e-mails, letters, guides, and other materialsSchedule meetings, take notes, prepare background materials, and handle and track follow-up actionsParticipate in different subcommittees and sub-projects to improve the work environment and cultureAssist People Services with any help needed on special projectsOccasionally assist other departments or staff with special projectsOversee team meetings by setting agendas, taking minutes, scheduling, etc.Manage ACLU Admin Calendar and eventsManage departmental databasesOccasionally manage departmental projectsSupport coordination with other departments and help facilitate the smooth running of the officeFacilities Support
Source and act as a liaison with outside contractorsAssist with space planningMaintain physical space, ensuring a safe, clean, and functional environment for all accessibility and accommodation needsReceive, manage, and process work order requests; ensure requests are resolved quicklyCollect specified data from various sources towards improving the organization’s efficiencyMonitor entry and maintenance office needsOther Responsibilities
Participate in ACLU-WA’s race equity work, which may include utilizing ACLU-WA race equity tools and adopting ACLU-WA race equity practicesOccasionally attend and staff ACLU eventsOther duties as neededQUALIFICATIONS
2+ years of prior administrative experience in an administrative setting or providing administrative or other operations support, preferably related to non-profits or an advocacy environmentExcellent customer service skills with a customer service orientation that enjoys figuring out how to make others’ jobs easierExcellent time management and organizational skills with the ability to multi-task and adjust to frequently changing demandsHigh attention to detail and problem solvingExperience working in a collaborative environment, but also able to work independentlyComputer and technology proficiency with MS Office Suite with a demonstrable ability/willingness to learn new software; experience with Adobe Acrobat Professional, Zoom, and ASANA is a plus but not necessaryCommitment to confidentiality and privacyExcellent writing, editing, and proofreading skillsStrong interpersonal and communication skills, over the phone, by email and in person, with staff, volunteers, allies, and other outside callersProven ability to work well with people with a wide range of interests, skills, and concerns from a range of backgrounds and lived experiencesUnderstanding and commitment to race equity, civil liberties, and civil rightsIdeal candidates will have an awareness of, and willingness to engage in, the difficult and transformative work of challenging systems of oppression, institutional and structural racism, and implicit biasesAn understanding of and enthusiasm for civil liberties and civil rights and a commitment to advance racial justice, both internally in our organization and externally in the communities that we serveNo post-secondary degree necessaryPhysical Requirements
Use a computer for six (6) plus hoursAbility to work in and navigate downtown Seattle office for various work-related tasksAble to carry up to 50lbs, with or without an accommodationFuture ACLU'ers will
Be committed to advancing the mission, vision, and values of the ACLU-WA.Center and embed the principles of equity, inclusion and belonging in their work by demonstrating commitment to diversity with an approach that respects and values multiple perspectives;Be committed to work collaboratively and respectfully toward resolving obstacles and conflicts.LOCATION:
Seattle, Washington
CLASSIFICATION:
This job description provides a general but not comprehensive list of the essential responsibilities and qualifications required. The ACLU-WA reserves the right to change the content of this posting at any time without advance notice. This position is approved up to one (1) fulltime equivalent (FTE) and is “non-exempt” under the Fair Labor Standards Act.
MENTAL DEMAND:
The nature of this work can be emotionally demanding and requires thoughtful and clear communication and resilience.
WORKING CONDITIONS:
This position requires maintaining some physical file records and word processing and is expected to observe an in-person hybrid workstyle. This position is required to work in the office a minimum of two (2) days per week.
WORK ENVIRONMENT:
The ACLU-WA observes a hybrid workstyle, with some staff working primarily remotely while others work in the office several days a week. Our office is generally open between the hours of 9 a.m. and 5 p.m. and is located in downtown Seattle. The physical demands and work environment described below represent those required and encountered by an employee to perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
TOTAL COMPENSATION:
The ACLU-WA seeks to provide equitable and competitive compensation for attracting and retaining staff with the skill, judgment, and perseverance to confront challenges to civil rights and civil liberties and build a state where all people live with dignity and equity, enjoying freedoms unimpeded by racial and economic injustice and other forms of oppression. We provide a mix of compensation for staff that is intended to address today’s needs and allow planning for tomorrow and into retirement. As such, the ACLU-WA has adopted a salary scale for measuring how to best compensate its employees. The salary for this position is $60,180 to $74,120. A range indicates the intention to accommodate those with varying years of relevant experience, as determined by the salary scale. Non-exempt employees observe a 35-hour work week with a 1-hour lunch break.
APPLICATION PROCEDURE:
To apply, please submit a cover letter, résumé, three (3) professional references and responses to supplemental questions on our online job portal. In your cover letter, please explain the ways in which you satisfy the skills and qualifications specified above. We also invite you to include in your cover letter information about how your background and/or experience could contribute to the diversity, cultural vitality, and perspective of our staff and advocacy work.
REFERENCES:
Please submit with your application three (3) professional references who can provide feedback about and have direct knowledge of your work experience. Note that there may be outreach to other references that fall outside of your designated list. We will extend a conditional offer of employment before conducting reference checks.
HIRING TIMELINE:
This position is open until filled with the first review of candidate applications scheduled for August 15, 2024. We will schedule interviews with qualified candidates after the first review of candidates.
The ACLU is an equal opportunity employer. We value a diverse workforce and an inclusive culture. The ACLU encourages applications from all qualified individuals without regard to race, color, religion, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status, socio-economic circumstance, or record of arrest or conviction. We do not conduct criminal background checks on our candidates. People of color, women, LGBTQ people, and people with disabilities are especially encouraged to apply.
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The ACLU of Washington (ACLU-WA) advances liberty and justice in the courts, in the legislatures, in the streets, and at the ballot box. Our work is rooted in belief in a future where everyone in Washington, particularly those who have been historically and systematically denied full enjoyment of their promised civil rights and liberties, are finally free to do so without barriers. Defending and advancing these fundamental rights and core values relies on the contributions of exceptional staff.We are pleased to invite applications for a full-time People Services Associate (PSA). The PSA will contribute internal administrative support such as team and office project management, and facilities coordination to the goals and mission of the ACLU-WA by ensuring staff have the tools and resources they need to do their job while making sure the work environment is welcoming and inclusive. The PSA position reports to the Deputy Director and is a member of the People Services Group (PSG). People Services is the backbone of the organization, working to support our staff with the understanding that advancing racial justice starts internally through the vendors we select, the policies we create, and the culture we build.DUTIES & RESPONSIBILITIES
Office Support
Mail pick-up and processingManage ACLU-WA phoneline, voicemails and online submissionsManage, including taking inventory and ordering, office suppliesServe on office safety team to ensure safety standards are followed throughout officeCommunicate with staff, building management, and vendors, as neededTeam and Project Management
Provide administrative support for the PSG, including cross-departmental collaborationElectronic and paper file managementDraft, format, and proof-read e-mails, letters, guides, and other materialsSchedule meetings, take notes, prepare background materials, and handle and track follow-up actionsParticipate in different subcommittees and sub-projects to improve the work environment and cultureAssist People Services with any help needed on special projectsOccasionally assist other departments or staff with special projectsOversee team meetings by setting agendas, taking minutes, scheduling, etc.Manage ACLU Admin Calendar and eventsManage departmental databasesOccasionally manage departmental projectsSupport coordination with other departments and help facilitate the smooth running of the officeFacilities Support
Source and act as a liaison with outside contractorsAssist with space planningMaintain physical space, ensuring a safe, clean, and functional environment for all accessibility and accommodation needsReceive, manage, and process work order requests; ensure requests are resolved quicklyCollect specified data from various sources towards improving the organization’s efficiencyMonitor entry and maintenance office needsOther Responsibilities
Participate in ACLU-WA’s race equity work, which may include utilizing ACLU-WA race equity tools and adopting ACLU-WA race equity practicesOccasionally attend and staff ACLU eventsOther duties as neededQUALIFICATIONS
2+ years of prior administrative experience in an administrative setting or providing administrative or other operations support, preferably related to non-profits or an advocacy environmentExcellent customer service skills with a customer service orientation that enjoys figuring out how to make others’ jobs easierExcellent time management and organizational skills with the ability to multi-task and adjust to frequently changing demandsHigh attention to detail and problem solvingExperience working in a collaborative environment, but also able to work independentlyComputer and technology proficiency with MS Office Suite with a demonstrable ability/willingness to learn new software; experience with Adobe Acrobat Professional, Zoom, and ASANA is a plus but not necessaryCommitment to confidentiality and privacyExcellent writing, editing, and proofreading skillsStrong interpersonal and communication skills, over the phone, by email and in person, with staff, volunteers, allies, and other outside callersProven ability to work well with people with a wide range of interests, skills, and concerns from a range of backgrounds and lived experiencesUnderstanding and commitment to race equity, civil liberties, and civil rightsIdeal candidates will have an awareness of, and willingness to engage in, the difficult and transformative work of challenging systems of oppression, institutional and structural racism, and implicit biasesAn understanding of and enthusiasm for civil liberties and civil rights and a commitment to advance racial justice, both internally in our organization and externally in the communities that we serveNo post-secondary degree necessaryPhysical Requirements
Use a computer for six (6) plus hoursAbility to work in and navigate downtown Seattle office for various work-related tasksAble to carry up to 50lbs, with or without an accommodationFuture ACLU'ers will
Be committed to advancing the mission, vision, and values of the ACLU-WA.Center and embed the principles of equity, inclusion and belonging in their work by demonstrating commitment to diversity with an approach that respects and values multiple perspectives;Be committed to work collaboratively and respectfully toward resolving obstacles and conflicts.LOCATION:
Seattle, Washington
CLASSIFICATION:
This job description provides a general but not comprehensive list of the essential responsibilities and qualifications required. The ACLU-WA reserves the right to change the content of this posting at any time without advance notice. This position is approved up to one (1) fulltime equivalent (FTE) and is “non-exempt” under the Fair Labor Standards Act.
MENTAL DEMAND:
The nature of this work can be emotionally demanding and requires thoughtful and clear communication and resilience.
WORKING CONDITIONS:
This position requires maintaining some physical file records and word processing and is expected to observe an in-person hybrid workstyle. This position is required to work in the office a minimum of two (2) days per week.
WORK ENVIRONMENT:
The ACLU-WA observes a hybrid workstyle, with some staff working primarily remotely while others work in the office several days a week. Our office is generally open between the hours of 9 a.m. and 5 p.m. and is located in downtown Seattle. The physical demands and work environment described below represent those required and encountered by an employee to perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
TOTAL COMPENSATION:
The ACLU-WA seeks to provide equitable and competitive compensation for attracting and retaining staff with the skill, judgment, and perseverance to confront challenges to civil rights and civil liberties and build a state where all people live with dignity and equity, enjoying freedoms unimpeded by racial and economic injustice and other forms of oppression. We provide a mix of compensation for staff that is intended to address today’s needs and allow planning for tomorrow and into retirement. As such, the ACLU-WA has adopted a salary scale for measuring how to best compensate its employees. The salary for this position is $60,180 to $74,120. A range indicates the intention to accommodate those with varying years of relevant experience, as determined by the salary scale. Non-exempt employees observe a 35-hour work week with a 1-hour lunch break.
APPLICATION PROCEDURE:
To apply, please submit a cover letter, résumé, three (3) professional references and responses to supplemental questions on our online job portal. In your cover letter, please explain the ways in which you satisfy the skills and qualifications specified above. We also invite you to include in your cover letter information about how your background and/or experience could contribute to the diversity, cultural vitality, and perspective of our staff and advocacy work.
REFERENCES:
Please submit with your application three (3) professional references who can provide feedback about and have direct knowledge of your work experience. Note that there may be outreach to other references that fall outside of your designated list. We will extend a conditional offer of employment before conducting reference checks.
HIRING TIMELINE:
This position is open until filled with the first review of candidate applications scheduled for August 15, 2024. We will schedule interviews with qualified candidates after the first review of candidates.
The ACLU is an equal opportunity employer. We value a diverse workforce and an inclusive culture. The ACLU encourages applications from all qualified individuals without regard to race, color, religion, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status, socio-economic circumstance, or record of arrest or conviction. We do not conduct criminal background checks on our candidates. People of color, women, LGBTQ people, and people with disabilities are especially encouraged to apply.
#J-18808-Ljbffr