Barnes & Thornburg LLP
Billing Specialist
Barnes & Thornburg LLP, Minneapolis, Minnesota, United States, 55400
Barnes & Thornburg LLP - Billing Specialist - Minneapolis, Minnesota
SUMMARY:
Performs a variety of client billing duties according to established policies and procedures at an intermediate or advanced level of volume and/or complexity. Maintains contact with attorneys, staff, clients, and outside vendors and agencies and observes confidentiality of client and firm matters.ESSENTIAL DUTIES AND RESPONSIBILITIES:Uses and is familiar with Elite 3E accounting system, as well as eBillinghub software.Acts as liaison between billing attorneys, legal administrative assistants (LAA), and accounting. Responsible for communicating and training attorneys and LAAs on billing procedures.Originates computerized proformas on a monthly basis for review by each billing timekeeper in the firm.Makes necessary edits to proformas, generates final invoice copies, and mails or electronically submits invoices to clients and/or third party vendors.Initiates all electronic billing set ups for clients assigned as necessary.Troubleshoots all electronic billing submission rejections and errors in a timely manner.Assists with more complex billing features including, but not limited to, volume discounts, rate exceptions, multi-payers, split billing, and insurance billing.Organizes and maintains up-to-date billing instructions for each billing attorney.Maintains filing in accordance with department policy including invoices, proformas, and correspondence.Operates office equipment including computer, copiers, and 10-key calculator.Maintains telephone and personal contact with attorneys and secretaries on billing matters.Assists attorneys and staff in analysis of time and fees invested in matters and runs reports for that purpose.Assists with other general accounting responsibilities from time to time which may include but not limited to cost entry, scanning, etc.Other duties as assigned.The employee must be able to perform all essential job duties and responsibilities of this position satisfactorily and as outlined, with or without reasonable accommodations.KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:Ability to read and write and perform arithmetic computations at a level normally acquired through completion of high school or equivalent.Approximately 3-5 years of prior on-the-job experience necessary in order to gain an understanding of finance policies and procedures.Ability to organize and prioritize numerous tasks assigned by supervisors and complete them under time constraints.Ability to think critically about complex billing situations and propose viable solutions.Requires the ability to work with highly confidential information and to ensure such confidentiality is always maintained.Interpersonal skills necessary in order to communicate effectively with a diverse group of attorneys, clients, and staff.Demonstrated exemplary track record in handling fiscal responsibilities.Work occasionally requires a high level of mental effort when performing a high volume of clerical tasks.Work may occasionally require more than 37.5 hours per week to perform essential duties of the position.This job description is intended to describe the general requirements of this position. It is not designed to cover or contain a comprehensive listing of job duties or responsibilities required in this job.WORKING CONDITIONS:Normal law office environment with little exposure to excessive noise, dust, temperature, and the like.MINNEAPOLIS APPLICANTS’ SALARY BENCHMARK: $65,000-$72,000, commensurate with experience.Equal Employment Opportunity and Diversity Statement:
Barnes & Thornburg is committed to equal employment opportunity in both principle and as a matter of policy.
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SUMMARY:
Performs a variety of client billing duties according to established policies and procedures at an intermediate or advanced level of volume and/or complexity. Maintains contact with attorneys, staff, clients, and outside vendors and agencies and observes confidentiality of client and firm matters.ESSENTIAL DUTIES AND RESPONSIBILITIES:Uses and is familiar with Elite 3E accounting system, as well as eBillinghub software.Acts as liaison between billing attorneys, legal administrative assistants (LAA), and accounting. Responsible for communicating and training attorneys and LAAs on billing procedures.Originates computerized proformas on a monthly basis for review by each billing timekeeper in the firm.Makes necessary edits to proformas, generates final invoice copies, and mails or electronically submits invoices to clients and/or third party vendors.Initiates all electronic billing set ups for clients assigned as necessary.Troubleshoots all electronic billing submission rejections and errors in a timely manner.Assists with more complex billing features including, but not limited to, volume discounts, rate exceptions, multi-payers, split billing, and insurance billing.Organizes and maintains up-to-date billing instructions for each billing attorney.Maintains filing in accordance with department policy including invoices, proformas, and correspondence.Operates office equipment including computer, copiers, and 10-key calculator.Maintains telephone and personal contact with attorneys and secretaries on billing matters.Assists attorneys and staff in analysis of time and fees invested in matters and runs reports for that purpose.Assists with other general accounting responsibilities from time to time which may include but not limited to cost entry, scanning, etc.Other duties as assigned.The employee must be able to perform all essential job duties and responsibilities of this position satisfactorily and as outlined, with or without reasonable accommodations.KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:Ability to read and write and perform arithmetic computations at a level normally acquired through completion of high school or equivalent.Approximately 3-5 years of prior on-the-job experience necessary in order to gain an understanding of finance policies and procedures.Ability to organize and prioritize numerous tasks assigned by supervisors and complete them under time constraints.Ability to think critically about complex billing situations and propose viable solutions.Requires the ability to work with highly confidential information and to ensure such confidentiality is always maintained.Interpersonal skills necessary in order to communicate effectively with a diverse group of attorneys, clients, and staff.Demonstrated exemplary track record in handling fiscal responsibilities.Work occasionally requires a high level of mental effort when performing a high volume of clerical tasks.Work may occasionally require more than 37.5 hours per week to perform essential duties of the position.This job description is intended to describe the general requirements of this position. It is not designed to cover or contain a comprehensive listing of job duties or responsibilities required in this job.WORKING CONDITIONS:Normal law office environment with little exposure to excessive noise, dust, temperature, and the like.MINNEAPOLIS APPLICANTS’ SALARY BENCHMARK: $65,000-$72,000, commensurate with experience.Equal Employment Opportunity and Diversity Statement:
Barnes & Thornburg is committed to equal employment opportunity in both principle and as a matter of policy.
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