Interplace, Inc.
Accounting Assitant
Interplace, Inc., Torrance, California, United States, 90504
AP・AR Coordination• Enters, applies, and posts daily cash receipts such as cash, checks, wire transfers, and credit cards to invoices in the system.• Prepares and transmits bank deposits.• Maintains bank accounts by monitoring transactions, balances, and outstanding/pending amounts.• Monitors and processes credit card payments and adjustments.• Responsible for collection and ensures customers pay on time by sending statements for customers with overdue accounts.• Posts accounts payable and receivable entries, answers inquiries, and follows up as necessary.• Gathers necessary information to set up ACH/Wire transfer activities.• Performs accounts payable clerical tasks such as reviewing, posting bills, communicating with vendors, and preparing payments such as checks/ACH/Wire transfers.• Reconciles bank statements by comparing statements with the general ledger.• Supports the Office Manager in processing month-end, quarter-end, and year-end closing related tasks.• Cooperates and supports the Office Manager with minor tasks for external auditors required for conducting annual year-end audits, sales tax audits, etc.
Administrative/HR• Manages and maintains timecards, vacation, and sick leave balances of each employee.• Greets visitors and directs them to designated personnel; provides general support to visitors.• Responds to and directs telephone calls; takes or transfers messages as necessary.• Maintains office supplies and equipment; refills supplies and plans for repairs as necessary.• Arranges hotel, airline, rental car, and taxi reservations for management and guests from abroad.• Communicates with third-party vendors.• Sends mail and packages; receives, sorts, and distributes daily mail to appropriate personnel.• Periodically prepares various administrative reports for management.• Sorts and maintains files of received data and source documents.• Makes appointments, coordinates meetings, and schedules conference rooms for management.• Performs data entry and scans documents.• Assists in resolving any administrative problems.• Runs company errands when necessary.
• Suggests management office improvement ideas.• Supports management in any administrative/HR-related work and special duties assigned by management.
• Seeks constant improvement, more efficient, and less expensive ways and means in work processes.• Performs special projects and other miscellaneous duties as assigned by management.• Maintains high ethical standards in the workplace.• Reports all irregular issues and problems to management for resolution.• Maintains good communication with management, office staff members, and outside contacts.• Complies with all company policies and procedures.• Responsible for maintaining a clean and safe working area.• Supports co-workers and other departments when requested by management.
QUALIFICATIONS
EDUCATIONAL
Bachelor’s degree (B.A.) from a four-year university; or equivalent combination of education and experience.WORK EXPERIENCE
Accounting-related work for more than 1 year preferred.
JOB REQUIREMENTS
WORK ENVIRONMENT
OfficeTOOLS/EQUIPMENT
General office equipment such as phones, fax, copier, PC, printer, and scanner. Software includes the use of Windows operating system, MS Office, Sage, and QuickBooks.
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Administrative/HR• Manages and maintains timecards, vacation, and sick leave balances of each employee.• Greets visitors and directs them to designated personnel; provides general support to visitors.• Responds to and directs telephone calls; takes or transfers messages as necessary.• Maintains office supplies and equipment; refills supplies and plans for repairs as necessary.• Arranges hotel, airline, rental car, and taxi reservations for management and guests from abroad.• Communicates with third-party vendors.• Sends mail and packages; receives, sorts, and distributes daily mail to appropriate personnel.• Periodically prepares various administrative reports for management.• Sorts and maintains files of received data and source documents.• Makes appointments, coordinates meetings, and schedules conference rooms for management.• Performs data entry and scans documents.• Assists in resolving any administrative problems.• Runs company errands when necessary.
• Suggests management office improvement ideas.• Supports management in any administrative/HR-related work and special duties assigned by management.
• Seeks constant improvement, more efficient, and less expensive ways and means in work processes.• Performs special projects and other miscellaneous duties as assigned by management.• Maintains high ethical standards in the workplace.• Reports all irregular issues and problems to management for resolution.• Maintains good communication with management, office staff members, and outside contacts.• Complies with all company policies and procedures.• Responsible for maintaining a clean and safe working area.• Supports co-workers and other departments when requested by management.
QUALIFICATIONS
EDUCATIONAL
Bachelor’s degree (B.A.) from a four-year university; or equivalent combination of education and experience.WORK EXPERIENCE
Accounting-related work for more than 1 year preferred.
JOB REQUIREMENTS
WORK ENVIRONMENT
OfficeTOOLS/EQUIPMENT
General office equipment such as phones, fax, copier, PC, printer, and scanner. Software includes the use of Windows operating system, MS Office, Sage, and QuickBooks.
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