Administration Manager

Division/Department: CMC, Contract & Project ManagementReports to: Sr. Manager, CMC, Contract & Project ManagementFull-time: YesFrontage Laboratories:Frontage Laboratories Inc. (Frontage) is a global contract research organization with broad expertise in supporting pre-clinical and clinical drug development. Frontage operates out of several different locations within the USA, Canada, and China. Frontage’s core competencies include drug metabolism, pharmacokinetics/pharmacodynamics (PK/PD), safety and toxicology, bioanalytical services, chemistry and manufacturing controls for drug development, and core laboratory services for clinical trials.Position/Job SummaryThe Administration Manager is responsible for managing the daily administrative functions of the CMC site. The Administration Manager will ensure that the office is running smoothly, and all administrative tasks are completed accurately and efficiently.Manage and oversee the administrative functions of the site including ordering of office supplies, food for meetings, and scheduling travel.Front desk receptionist for CMC building; greet guests, manage incoming/outgoing mail and shipments, and maintain an organized, clean office environment.Liaise with external stakeholders such as vendors and clients to ensure smooth operations.Provide administrative support to senior leaders, including preparing slide decks for client meetings.Enter contract information into the contract/project tracking system, including maintaining and updating company databases and records.Manage the daily invoice activities, including reviewing and verifying requested invoices for accuracies.Follow-up with past due invoices, research billing discrepancies with the assistance of the collections staff, and resolve clients’ billing issues.Collaborate with team members to ensure accurate and timely completion of assigned administrative responsibilities.Minimum Job Requirements & Qualifications2+ years of administrative experience.High School Diploma.Associate degree in business management or related discipline is preferred.Experience Knowledge, Skills, and Abilities (KSAs):Previous demonstrated success in office management.Excellent organizational, leadership, and interpersonal skills.Ability to prioritize and manage multiple tasks simultaneously.Strong verbal and written communication skills.Must be proficient in Microsoft Office Excel, Word, PowerPoint, and Outlook.Experience managing budgets and expenses.Experience managing revenues and invoices.Knowledge of QuickBase software is a plus.

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