State of Hawai'i
EXECUTIVE SPECIALIST VI (OFFICE OF PUBLIC AFFAIRS) - DOWNTOWN, OAHU
State of Hawai'i, Houston, Texas, United States,
Recruitment Number 24-0321
- This position is located in the Office of Public Affairs, Department of Transportation.Salary:
$6,399 to $7,787 per month (SR-26, Step D to I).Note: Hiring rates will be based on availability of funds, the applicant's qualifications, and other relevant factors.A continuous recruitment may be closed at any time. The notice of the last day to file applications will be posted on the
State of Hawaii's Civil Service Job Opportunities Listing
page of our website.This is NOT an Administrative Assistant, Executive Assistant, office support or secretarial position.The Executive Specialist VI performs advanced administrative work in assisting the director of a department in directing the activities of large scale departmental programs; advises superior on various administrative matters; conducts special studies with delegated authority to implement necessary changes, procedures, etc.; and performs other duties as required.Examples of duties include:Advises superior on various administrative matters;Conducts special studies and participates in formulating, implementing and effecting policies, procedures, programs, etc. with delegated authority to act, as necessary;Confers with superior and others in the development, interpretation and installation of policies, procedures and programs;Analyzes and solves various technical, administrative and other problems;Gathers data; analyzes contracts, reports, policies and other matters which must be studied as the basis for administrative decisions;Prepares reports, correspondence, memoranda, etc.;Serves as liaison between superior, staff and others;Represents superior in various instances including meetings;Prepares and justifies budget requests;Serves as the department's liaison with the legislature and others;Negotiates contracts;Handles legal questions by gathering data, consulting with Attorney General and recommending solutions;Administers a small program or programs for a department.Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified.To qualify, you must meet all of the following requirements:LEGAL AUTHORIZATION TO WORKThe State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.Education:
A bachelor's degree from an accredited four year college or university.
Excess work experience as described below or any other responsible
administrative or professional work experience
which provided knowledge, skills, and abilities comparable to those acquired in four years of successful study while completing a university or college curriculum may be substituted for Education on a year-for-year basis.General Experience:
One and one-half (1 1/2) years of professional work experience
which demonstrated the ability to write clearly and comprehensively such materials as reports, analysis, proposals, recommendations and justifications for actions or articles suitable for publication; read and interpret complex written materials such as Federal and State laws, rules, regulations and/or program guidelines; resolve complex problems; express oneself orally in a clear and persuasive manner in various situations; establish and maintain cooperative working relationships; and prepare operational and activity reports.Specialized Experience:
Three (3) years of professional work experience
which demonstrated responsibility for
planning and coordinating program activities and solving operational problems involving administrative processes and the relationships between programs .Such experience must have demonstrated administrative abilities by completion of assignments or projects which involved administrative problems (e.g., conducting studies and analysis of programs, projects and services to assess effectiveness, adherence to program directives and achievement of goals and objectives, resource needs, cost and benefit factors, and other essential management concerns and recommending alternative courses of action to resolve problems and increase the effectiveness of operations and other concerns).The experience must have demonstrated a high degree of analytical skill involving the ability to identify information needs, collect and analyze data, identify problems and alternative solutions and their advantages and disadvantages and develop logical recommendations for a course of action, and the ability to read, comprehend and interpret complex material and draft comprehensive reports of findings and conclusions.Selective Certification Requirement:
One (1) year of experience which involved planning and conducting a program to disseminate information about the activities and plans of an organization to the public-at-large and which provided the following
knowledge and abilities :Knowledge of:1) Various Media available for information dissemination and their requirements;2) Federal and State laws relating to the Freedom of Information Act;3) Public Relations Protocol;Ability to:1) Plan, develop, organize, and coordinate a public information program for a large department;2) Use judgement in the development of and implementation of information presentation strategies;3) Speak effectively, both impromptu and from prepared speeches;4) Write and edit speeches and write clear and concise news releases;5) Evaluate the style, manner of presentation, and the effect of prepared materials in terms of their public information value;6) Interact effectively with others.Substitutions Allowed:
Relevant substitutions as described in the Minimum Qualification Requirements may apply.The information provided above represents a
summary
of the complete Minimum Qualification Requirements (MQRs). To view the MQRs in their
entirety , please
CLICK HERE
.The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call 808-587-0936 for assistance.PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAMThe PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please click:
https://studentaid.gov/manage-loans/forgiveness-cancellation .ELECTRONIC NOTIFICATION TO APPLICANTSThe Department of Human Resources Development (HRD) will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs.Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner. In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings.TESTING INFORMATIONThe examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held.In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process.Applicants are encouraged to submit their applications as soon as possible. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of application.CLICK HERE
for further information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the State Recruiting Office's Levels of Review.
#J-18808-Ljbffr
- This position is located in the Office of Public Affairs, Department of Transportation.Salary:
$6,399 to $7,787 per month (SR-26, Step D to I).Note: Hiring rates will be based on availability of funds, the applicant's qualifications, and other relevant factors.A continuous recruitment may be closed at any time. The notice of the last day to file applications will be posted on the
State of Hawaii's Civil Service Job Opportunities Listing
page of our website.This is NOT an Administrative Assistant, Executive Assistant, office support or secretarial position.The Executive Specialist VI performs advanced administrative work in assisting the director of a department in directing the activities of large scale departmental programs; advises superior on various administrative matters; conducts special studies with delegated authority to implement necessary changes, procedures, etc.; and performs other duties as required.Examples of duties include:Advises superior on various administrative matters;Conducts special studies and participates in formulating, implementing and effecting policies, procedures, programs, etc. with delegated authority to act, as necessary;Confers with superior and others in the development, interpretation and installation of policies, procedures and programs;Analyzes and solves various technical, administrative and other problems;Gathers data; analyzes contracts, reports, policies and other matters which must be studied as the basis for administrative decisions;Prepares reports, correspondence, memoranda, etc.;Serves as liaison between superior, staff and others;Represents superior in various instances including meetings;Prepares and justifies budget requests;Serves as the department's liaison with the legislature and others;Negotiates contracts;Handles legal questions by gathering data, consulting with Attorney General and recommending solutions;Administers a small program or programs for a department.Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified.To qualify, you must meet all of the following requirements:LEGAL AUTHORIZATION TO WORKThe State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.Education:
A bachelor's degree from an accredited four year college or university.
Excess work experience as described below or any other responsible
administrative or professional work experience
which provided knowledge, skills, and abilities comparable to those acquired in four years of successful study while completing a university or college curriculum may be substituted for Education on a year-for-year basis.General Experience:
One and one-half (1 1/2) years of professional work experience
which demonstrated the ability to write clearly and comprehensively such materials as reports, analysis, proposals, recommendations and justifications for actions or articles suitable for publication; read and interpret complex written materials such as Federal and State laws, rules, regulations and/or program guidelines; resolve complex problems; express oneself orally in a clear and persuasive manner in various situations; establish and maintain cooperative working relationships; and prepare operational and activity reports.Specialized Experience:
Three (3) years of professional work experience
which demonstrated responsibility for
planning and coordinating program activities and solving operational problems involving administrative processes and the relationships between programs .Such experience must have demonstrated administrative abilities by completion of assignments or projects which involved administrative problems (e.g., conducting studies and analysis of programs, projects and services to assess effectiveness, adherence to program directives and achievement of goals and objectives, resource needs, cost and benefit factors, and other essential management concerns and recommending alternative courses of action to resolve problems and increase the effectiveness of operations and other concerns).The experience must have demonstrated a high degree of analytical skill involving the ability to identify information needs, collect and analyze data, identify problems and alternative solutions and their advantages and disadvantages and develop logical recommendations for a course of action, and the ability to read, comprehend and interpret complex material and draft comprehensive reports of findings and conclusions.Selective Certification Requirement:
One (1) year of experience which involved planning and conducting a program to disseminate information about the activities and plans of an organization to the public-at-large and which provided the following
knowledge and abilities :Knowledge of:1) Various Media available for information dissemination and their requirements;2) Federal and State laws relating to the Freedom of Information Act;3) Public Relations Protocol;Ability to:1) Plan, develop, organize, and coordinate a public information program for a large department;2) Use judgement in the development of and implementation of information presentation strategies;3) Speak effectively, both impromptu and from prepared speeches;4) Write and edit speeches and write clear and concise news releases;5) Evaluate the style, manner of presentation, and the effect of prepared materials in terms of their public information value;6) Interact effectively with others.Substitutions Allowed:
Relevant substitutions as described in the Minimum Qualification Requirements may apply.The information provided above represents a
summary
of the complete Minimum Qualification Requirements (MQRs). To view the MQRs in their
entirety , please
CLICK HERE
.The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call 808-587-0936 for assistance.PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAMThe PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please click:
https://studentaid.gov/manage-loans/forgiveness-cancellation .ELECTRONIC NOTIFICATION TO APPLICANTSThe Department of Human Resources Development (HRD) will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs.Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner. In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings.TESTING INFORMATIONThe examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held.In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process.Applicants are encouraged to submit their applications as soon as possible. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of application.CLICK HERE
for further information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the State Recruiting Office's Levels of Review.
#J-18808-Ljbffr