Intermountain Health
Senior Executive Assistant
Intermountain Health, Broomfield, Colorado, United States, 80020
Job Description:
Intermountain Health is seeking an experienced and dynamic Senior Executive Assistant to provide executive-level administrative support to the President of the Peaks Region, additional members of the Executive Leadership Team, and the Board of Directors of Intermountain Health. This highly visible position directly interacts with senior leaders and members of the community on behalf of the executive team at Intermountain Health. In this role, the Executive Assistant will create agendas, draft presentations, and distribute materials and document minutes for meetings, always using sound judgment in composing correspondence, preparing reports, scheduling meetings and appointments, and determining the appropriate person with whom to address incoming requests, questions, or other correspondence.
As an Executive Assistant supporting a senior regional leader, you will:
Proactively anticipate needs to support a variety of administrative functions for the Region President, or other senior leaders in a time-sensitive, accurate, and confidential manner using discretion and tact.
Partner with the leader on task management, project coordination, executive calendaring, correspondence, travel and expense management, response to inquiries and requests, board and meeting management, and support of system needs.
A flexible schedule is needed as work may occur outside normal business hours.
Partner with the assigned leader(s) and serve as a liaison with other internal and external stakeholders.
Under the direction of the leader, the Executive Assistant will support Intermountain Operating Model systems, coordinate special projects and system-level, cross-functional initiatives, and serve as a thought partner.
Provide advanced technical support, including remote meeting management, facilitation of presentations and reporting, and management of multimedia needs both by the leader(s) and meeting support.
Work as a competent member of the team, willingly providing backup support when appropriate, and actively supporting team goals.
Minimum Qualifications:
5+ years of C-Suite executive leadership administrative support in a large complex organization, including experience proactively managing calendars, correspondence, travel expenses, and remote and in-person meeting support.
Excellent organizational skills, attention to detail, and both verbal and written communication skills, including spelling, punctuation, and grammar.
Ability to work effectively in a fast-paced setting without constant or direct supervision, along with the ability to exercise sound judgment and discretion.
Prior experience in project coordination, tracking actions, and outcomes.
Highly prefer a bachelor's degree. Education must be obtained through an accredited institution. Degree will be verified.
Experience planning & coordinating events is preferred.
Highly prefer experience working in a matrixed healthcare setting
or prior leadership experience (e.g., providing training to others on their job duties, coordinating the work of others, coordinating projects, acting as a team leader, and directly supervising others).
Physical Requirements:
Interact with others requiring employee to verbally communicate as well as hear and understand spoken information.
Operate computers, telephones, office equipment, including manipulating paper requiring the ability to move fingers and hands.
See and read computer monitors and documents.
Remain sitting or standing for long periods of time to perform work on a computer, telephone, or other equipment.
Location:
Peaks Regional Office, Broomfield, Colorado
Scheduled Weekly Hours:
40
The hourly range for this position is listed below. Actual hourly rate dependent upon experience: $31.28 - $55.57.
Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
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Intermountain Health is seeking an experienced and dynamic Senior Executive Assistant to provide executive-level administrative support to the President of the Peaks Region, additional members of the Executive Leadership Team, and the Board of Directors of Intermountain Health. This highly visible position directly interacts with senior leaders and members of the community on behalf of the executive team at Intermountain Health. In this role, the Executive Assistant will create agendas, draft presentations, and distribute materials and document minutes for meetings, always using sound judgment in composing correspondence, preparing reports, scheduling meetings and appointments, and determining the appropriate person with whom to address incoming requests, questions, or other correspondence.
As an Executive Assistant supporting a senior regional leader, you will:
Proactively anticipate needs to support a variety of administrative functions for the Region President, or other senior leaders in a time-sensitive, accurate, and confidential manner using discretion and tact.
Partner with the leader on task management, project coordination, executive calendaring, correspondence, travel and expense management, response to inquiries and requests, board and meeting management, and support of system needs.
A flexible schedule is needed as work may occur outside normal business hours.
Partner with the assigned leader(s) and serve as a liaison with other internal and external stakeholders.
Under the direction of the leader, the Executive Assistant will support Intermountain Operating Model systems, coordinate special projects and system-level, cross-functional initiatives, and serve as a thought partner.
Provide advanced technical support, including remote meeting management, facilitation of presentations and reporting, and management of multimedia needs both by the leader(s) and meeting support.
Work as a competent member of the team, willingly providing backup support when appropriate, and actively supporting team goals.
Minimum Qualifications:
5+ years of C-Suite executive leadership administrative support in a large complex organization, including experience proactively managing calendars, correspondence, travel expenses, and remote and in-person meeting support.
Excellent organizational skills, attention to detail, and both verbal and written communication skills, including spelling, punctuation, and grammar.
Ability to work effectively in a fast-paced setting without constant or direct supervision, along with the ability to exercise sound judgment and discretion.
Prior experience in project coordination, tracking actions, and outcomes.
Highly prefer a bachelor's degree. Education must be obtained through an accredited institution. Degree will be verified.
Experience planning & coordinating events is preferred.
Highly prefer experience working in a matrixed healthcare setting
or prior leadership experience (e.g., providing training to others on their job duties, coordinating the work of others, coordinating projects, acting as a team leader, and directly supervising others).
Physical Requirements:
Interact with others requiring employee to verbally communicate as well as hear and understand spoken information.
Operate computers, telephones, office equipment, including manipulating paper requiring the ability to move fingers and hands.
See and read computer monitors and documents.
Remain sitting or standing for long periods of time to perform work on a computer, telephone, or other equipment.
Location:
Peaks Regional Office, Broomfield, Colorado
Scheduled Weekly Hours:
40
The hourly range for this position is listed below. Actual hourly rate dependent upon experience: $31.28 - $55.57.
Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
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