Executive Assistant

Ametros is changing the way individuals navigate healthcare by providing them with the tools and support necessary to make educated decisions on how to spend their medical funds. Ametros' team works closely with patients, insurers, employers, attorneys, brokers, medical providers, and Medicare to create a seamless experience for our clients. Our flagship product is revolutionizing the way funds from insurance claim settlements are administered after settlement. Ametros continues to innovate, bringing new solutions to the market with the goal of simplifying healthcare for our clients. We make managing medical funds safe, effortless, and cost effective for everyone.We are seeking an Executive Assistant for Ametros’ Chief Operating Officer and Chief Client Officer to provide comprehensive administrative support, including but not limited to email and calendar management, travel arrangements, and various office projects. The ideal candidate will be organized, proactive, and capable of handling a wide range of tasks to ensure the smooth operation of the executive office.PRIMARY RESPONSIBILITIES:Monitor, track and organize emails to ensure timely responseMaintain executive calendars, scheduling internal and external meetingsCoordinate recurring department meetings, including staff meetings, deck reviews, and 1:1sPrepare meeting agendas and distribute meeting notesAssist the Sales and Operations team in planning, supplies procurement, invitations, and execution of company eventsCoordinate logistics for food orders and reservationsBook conference spaces and arrange food for offsite client meetingsManage incoming mail by opening, sorting, and scanning to relevant partiesHandle travel arrangements, including booking hotels, flights, rental cars, car services, and trainsMake meal reservations and handle restaurant reservations for employees and clientsOversee office-related projects, order kitchen supplies, coffee, snacks, and beverages as neededTrack and document all credit card charges related to supplies, meals, and gifts with the finance departmentAssist with culture committee meetings, time-off requests, expense reports, and business reviewsREQUIRED SKILLS/QUALIFICATIONS:Proven experience as an executive assistant or in a similar roleExceptional organizational and multitasking skillsStrong communication and interpersonal abilitiesProficiency in MS Office Suite and email management toolsAbility to handle confidential information with discretionFlexibility and adaptability to changing prioritiesA proactive and self-motivated approach to workBachelor's degree or equivalent experience preferredWhat’s in it for you?• Medical, dental and vision plans where Ametros covers 80% of the premium• 401 (k) plan with a company match• Generous paid time-off and 10 observed holidays• Early release Fridays• Company Paid Short-term disability, Long-term disability and Life Insurance plans• Office equipment reimbursement for our Hybrid and Remote employeesIn addition to our benefits package, employees have the opportunity to get involved with engagement, diversity, and philanthropic initiatives from their first day working with us to help us achieve our goal of Limitless Inclusion for All. As Ametros Citizens, we work together to foster an environment of limitless inclusion and belonging that encourages, supports, and celebrates the diverse voices and backgrounds of our people, while energizing the passion and innovations to revolutionize our industry. Ametros is an Equal Opportunity Employer.

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